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administrative assistant resume example with 4+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

My first language is Romanian.

Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for Data Analytic, Solar Panel, Signage and Construction professionals. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Committed and motivated Administrative Assistant with exceptional customer service and decision making skills. Strong work ethic, professional demeanor and great initiative.

Experience
Administrative Assistant, 04/2018 - Current
Brown & Brown, Inc. New Hyde Park, NY,
  • Handling office tasks, such as filing, setting up for meetings/ordering lunch, and reordering supplies Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Generate reports, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Perform data entry and scan documents Leasing department: Took care of making sure store locations were up to date on being insured Leasing documents were signed by appropriate president/notarized by me Communicating with landlords Making sure correct rent was up to date and it was being paid Requesting checks for any settlements.
  • Planned and executed corporate meetings, lunches and special events for groups of 50+ employees.
  • Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Processed financial documents including contracts, expense reports and invoices.
  • Tracked expenses and documented records using Google Sheets/Microsoft Excel.
  • Generated shipment invoices, prepared packages and set up courier deliveries for customers.
  • Increased accuracy and reduced discrepancies by verifying data while processing incoming and outgoing checks and wire transfers.
  • Facilitated working relationships with co-tenants and building management.
  • Maintained up-to-date department organizational chart.
  • Verify and review forms and reports for compliance with company regulations and procedures. Enter and track information into appropriate computer programs.
  • Managed building access and supplied key cards to employees and visitors.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Created PowerPoint presentations used for business development.
  • Set up and maintained physical and electronic filing systems.
  • Scheduled and coordinated meetings and calendars of high-level decision-makers.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Assisted with administrative tasks, including filing, answering phones and Leasing/Legal.
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
Administrative Assistant, 03/2017 - 12/2018
Brown & Brown, Inc. Albuquerque, NM,
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Receive, record, and bank cash, checks, and vouchers.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Match order forms with invoices and record the necessary information.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Reconcile records of bank transactions.
  • Complete and submit tax forms Handling office tasks, such as filing, setting up for meetings/ordering lunch, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Generate reports, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Perform data entry and scan documents.
  • Verified application data and account information against legal documentation to determine accuracy and integrity.
  • Evaluated applications and assessment results to determine eligibility and acceptance.
Accounts Payable Clerk, 03/2017 - 04/2018
Bertelsmann Westminster, MD,
  • Eliminated inaccuracies in accounts payable payments by verifying information prior to generating checks and electronic payment transfers.
  • Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger.
  • Expedited payments by verifying accuracy and currency of vendor information.
  • Maintained accounting ledgers by verifying and posting account transactions.
  • Facilitated payment of invoices due by sending bill reminders and contacting clients.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Prepared and updated vendor files, including tax and insurance information.
  • Paid vendors regularly, maintaining relationships with sellers.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Maintained historical records by microfilming and filing documents.
  • Maintained current understanding of state and federal accounting procedures to prevent any legal or compliance issues.
  • Processed check requests and invoices for numerous locations and vendors.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
  • Operated Google Sheets to enter financial data and compile reports.
  • Trained new team members on company policies and accounting systems to keep team operations productive and efficient.
  • Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
  • Verified accuracy of information and resolved discrepancies with vendors before entering invoices for payment.
Education and Training
BS: Criminology, Business, Sociology, Expected in 12/2021
-
Cleveland State University - Cleveland,
GPA:
Status -
  • Major in Criminology
  • Minor in Sociology
  • Minor in Business and Marketing
Associate of Arts: , Expected in 05/2017
-
AA Cuyahoga Community College - Cleveland,
GPA:
Status -
Certifications

Notary Public 2019-2024

,
Accomplishments

I have gotten companies certifications as followed:

Rebiz LLC: MBE, SBE and WBE

Yellowlite Inc: MBE, CSB and LPE

Cleveland Bricks: MBE and SBE

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Resume Overview

School Attended

  • Cleveland State University
  • AA Cuyahoga Community College

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Accounts Payable Clerk

Degrees

  • BS
  • Associate of Arts

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