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administrative assistant resume example with 18+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
  • :
Professional Summary

Outgoing Administrative Assistant with 10 years of experience in administrative support. Successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Advanced skills in records management. Attentive when handling incoming records, file transfers and destruction orders. Analytical and critical thinker with excellent judgment and resolving problems , knowledge in MS Office. Bringing positive energy to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Experience managing data and controlling recordkeeping. Expert at optimizing processes to improve data retrieval, enhance storage procedures, reduce physical storage needs and maintain information security. Skilled at researching and resolving discrepancies.

Skills
  • Meeting minutes
  • Office administration
  • Administrative support
  • Invoice Processing
  • Meeting arrangements
  • Payroll and budgeting
  • Purchase orders organization
  • Filing and data archiving
  • Policy and procedure modification
  • Scheduling
  • Quality assurance Assistants
  • Performance improvement Assistants
  • Conference planning
  • Letter preparation
  • Internal communications
Work History
Administrative Assistant, 10/2016 to 05/2021
Five Star Quality Care, Inc.Jefferson City, MO,
  • Over 10 years administrative experience
  • Monitored supervisor's work calendar and scheduled appointments, meetings.
  • Organized monthly staff meetings and logged minutes for records
  • Executed record filing system to improve document organization and management.
  • Developed and updated weekly staffing schedules.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels. Interacted with vendors to receive order, direct activities and communicate instructions
  • Processed invoices and expenses to facilitate on-time payment.
  • Sorted and distributed office mail and incoming shipments.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Administrative Secretary, 06/2010 to 10/2016
Samaritan Health SystemStar Lake, NY,
  • Over 7 years administrative support experience
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Received and routed business correspondence to correct departments and staff members.
  • Sorted, opened and routed incoming correspondence and deliveries , respond quickly to business and customer requirements.
  • Monitored premises, screened visitors, updated logs.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Produced internal and external letters and memoranda.
  • Enhanced efficient schedules, coordinated related documents and organized resources to support individual demands.
Secretary, 05/2007 to 06/2010
Anheuser-Busch InbevLima, OH,
  • Over 5 years of administrative support experience
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced office files, updated spreadsheets.
  • Answered multi-line phone system and greeted callers enthusiastically.
  • Handled daily scheduling tasks and provided administrative support for entire department.
  • Organized envelopes, postage and mail correspondence for staff and management, coordinating with delivery and courier services.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Scheduled appointments and conducted follow-up calls to clients.
  • Provided clerical support to company employees by copying, faxing and filing documents.
Clerical Worker, 10/2002 to 06/2007
State Of GeorgiaHouston, GA,
  • Over 7 years of clerical support experience
  • Delivered clerical support by handling range of routine and special requirements.
  • Responded to inquiries from callers seeking information.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices to facilitate on-time payment.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Executed record filing system to improve document organization and management.
  • Prepared meeting materials and took notes to distribute to stakeholders.
  • Maintained staff directory and company policy handbook .
  • Streamlined processing procedures for employee documents to improve traceability.
  • Interacted with customers by phone, or in-person to provide information.
Education
No Degree: Medical Assisting, Expected in 05/2008 to The Chubb Institute - Jersey City, NJ,
GPA:
High School Diploma: , Expected in 06/1981 to Lincoln High School - Jersey City, NJ
GPA:

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Resume Overview

School Attended

  • The Chubb Institute
  • Lincoln High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Secretary
  • Secretary
  • Clerical Worker

Degrees

  • No Degree
  • High School Diploma

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