administrative assistant resume example with 7 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -

Well-coordinated in handling diverse office tasks while leading administrative teams to meet demanding performance targets. Good office organizational skills, and accounts payable and receivable. Effectively organize resources and clerical support to maintain smooth and efficient operations and enhance team success.

  • Data entry
  • Scheduling and calendar management
  • Efficient in Quick-books
  • Accounts payable and receivable
  • Project organization
  • Team management
  • Organization
  • Efficient using 10 key
  • Efficient in Google Docs, and Sheets
  • Efficient in Microsoft Office, Word, and Excel
  • Communication
  • Time Management
  • Multi-tasking
  • Attention To detail
  • Take in and understand new information quickly
09/2020 to 05/2021
Administrative Assistant Seasons Hospice & Palliative Care Victorville, CA,
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
  • Reviewed vendor invoices and expense reports, identifying discrepancies.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
11/2017 to 09/2020
Office Manager Firstservice Residential Miami-Dade And Broward, FL,
  • Performed routine office tasks, including copying, answering telephones, file management and data entry to keep operations at optimal levels and better serve internal and external customers.
  • Collaborated with management, sales and engineering to adjust plans and maintain targets.
  • Evaluated employee job performance and motivated staff to improve productivity.
  • Efficiently organized resources and staff necessary to handle any requirements and maintain strong service levels.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Assist in yearly benefits and help employees with open enrollment.
  • Supervised team of 10 Architects, promoting positive work environment through effective communication, active engagement and hands-on assistance.
  • Gathered information to produce accounts payable reports for review.
  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Facilitated payment of invoices due by sending bill reminders and contacting clients.
04/2017 to 11/2017
Accounting Assistant H.B. Fuller Blue Ash, OH,
  • Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
  • Coordinated timely payments from vendors, clients and account holders.
  • Coded invoices and other records to maintain organized and accurate records.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Researched financial data and trends to coordinate monthly, quarterly and yearly budget planning.
  • Identified and corrected data entry errors to prevent duplication across systems.
  • Sorted source documents and organized to be filed.
  • Compiled data from source documents prior to data entry.
  • Identified system and account issues to quickly and accurately resolve.
05/2014 to 04/2017
Patient Care Assistant Saint Anthony Hospital Chicago, IL,
  • Interviewed patients to obtain medical information, weight and height measurements and vital signs to aid physicians with patient care planning.
  • Documented information in patient charts and communicated status updates to interdisciplinary care team.
  • Communicated changes in patient conditions and other unit concerns to multidisciplinary team.
  • Aided physicians during patient exams and treatment.
  • Recorded Medical Coding for billing purposes.
  • Communicate between patients, billing personnel and insurance carriers including authorization for certain procedures.
  • Greeted patients, answered questions and scheduled appointments including surgery.
  • Prepared examination and patient rooms for injection procedures, checking supply availability and laying out instruments.
  • Greeted visitors, assessed needs and directed to appropriate personnel.
  • Answered and directed incoming calls using multi-line telephone system.
  • Took accurate messages for staff and management to facilitate open and speedy communication.
  • Prepared, compiled and filed documents presented to various parties.
Education and Training
Expected in 05/2011 to to
High School Diploma:
Spanish Fork High School - Spanish Fork, UT

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Resume Overview

School Attended

  • Spanish Fork High School

Job Titles Held:

  • Administrative Assistant
  • Office Manager
  • Accounting Assistant
  • Patient Care Assistant


  • High School Diploma

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