LiveCareer-Resume

Administrative Assistant resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Claire St. 10th Floor
:
Summary

Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.

Skills
  • Data entry documentation
  • Meeting planning
  • Travel administration
  • Timeline Planning and Management
  • Multitasking and prioritization
  • Attendance records preparation
  • Event coordination
  • Multi-line phone systems
  • Database organization
  • Administrative operations
  • Office equipment maintenance
  • Expense reporting
  • Self-starter
  • Organization and efficiency
  • Tech-savvy
  • Scheduling and calendar management
  • Meticulous attention to detail
  • Spreadsheet development
  • Back office operations
  • Excel spreadsheets
  • Check processing
  • Microsoft
  • Mail management
  • Memo preparation
  • PC proficient
  • Accounting support
  • Advanced MS Office Suite knowledge
Education and Training
Lone Star Claire College Conroe, TX, Expected in AA : Business Administration - GPA :
University of Houston Houston, TX, Expected in Bachelor of Science : - GPA :
Certifications
  • Certified Notary Public, State of Texas - Expires 12/2024
  • Certified Mobile Notary Agent - Expires 2/2022
Experience
Pepsico - ADMINISTRATIVE ASSISTANT
Milford, CT, 10/2000 - 07/2019
  • Provide full administrative support to Discipleship Pastor & Missions Pastor with a high level of confidentiality.
  • Monthly expense reconciliation, travel arrangements and meeting coordination.
  • Electronic media production for publication of new brochures to promote Bible Study programs and church wide events utilizing graphics software, website maintenance.
  • Manage all church membership data utilizing Fellowship One database software.
  • Data input of weekly Adult Bible Study class attendance into database.
  • Statistical analysis of weekly attendance for all ministries and worship services.
  • Coordination of greeter ministry team.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Arranged travel and hotel accommodations for international and domestic mission trips.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Pacific Office Automation - ADMINISTRATIVE ASSISTANT - KEYBOARD MANUFACTURING
Tucson, AZ, 12/1987 - 12/1990
  • Provide administrative support for Cost Center Manager and staff of 20+.
  • Control monthly cost center forecasting and reconciliation of 1.5 M budget.
  • Coordinate departmental functions, meetings, conferences, provide customer service support.
  • Design course workbooks, presentation material and instructor guides using word processing, spreadsheets, graphic and desktop publishing software.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
First United Methodist Church - PURCHASING ASSISTANT
Russellville, AR, 12/1986 - 12/1987
  • Sourced new vendors for purchasing needs.
  • Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors.
  • Managed monthly purchase order shipments by deadline and cancellation dates.
  • Authorized payments for purchases and kept information accessible by sorting and filing documents.
GTE Mobilnet Incorporated - HUMAN RESOURCE ASSISTANT
City, STATE, 12/1984 - 12/1986
  • Supported 5 employees at all levels, including executive leadership.
  • Developed and maintained training materials and benefits packets for new hires.
  • Created, organized and maintained employee personnel files to keep sensitive data secure.
  • Conducted employment verification and background investigation to facilitate hiring process.
  • Scheduled appointments, meetings and conferences with employees to discuss and mitigate personnel issues.

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Resume Overview

School Attended

  • Lone Star Claire College
  • University of Houston

Job Titles Held:

  • ADMINISTRATIVE ASSISTANT
  • ADMINISTRATIVE ASSISTANT - KEYBOARD MANUFACTURING
  • PURCHASING ASSISTANT
  • HUMAN RESOURCE ASSISTANT

Degrees

  • AA
  • Bachelor of Science

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