Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Detail oriented Administrative professional bringing 8+ years of proven administrative expertise, including office regulations and procedures. Strong prioritization, planning and critical thinking skills to multitask in fast-paced settings. Highly organized, diligent and adaptable to dynamic needs.

  • Customer service
  • Proficiency in Microsoft Office including Word, Excel, Outlook and PowerPoint
  • Administrative support
  • Excellent written and verbal communication skills
  • Recordkeeping
  • High attention to detail
  • Payroll and budgeting
  • Exceptional interpersonal skills
  • Office administration
  • Organization and time management
Work History
08/2020 to Current Administrative Assistant Walgreens | Marksville, LA,
  • Performs complex administrative, secretarial, clerical and confidential functions and duties supporting a department director; composes correspondence, memos, reports, letters, forms and other documents
  • Maintains director's calendar; makes appointments and prepares agenda for meetings; attends meetings and takes minutes; makes travel arrangements
  • Handles copying, scanning, faxing, emailing of documents;
  • Reviews and routes incoming and outgoing mail; tracks shipments to ensure timely delivery
  • Prepares payroll; maintains payroll, personnel and financial records; handles confidential information
  • Establish and maintains specialized filing systems; coordinates special projects
  • Prepares FMLA packets and personnel action forms; notifies employee of eligibility and outcomes
  • Assist in assembling and preparing the annual budget for assigned area; monitor expenditures against budget;
  • Maintains inventory of supplies; creates purchase orders and purchase requisitions; monitors P-card transactions and processes reimbursements
  • Screens and receives telephone calls and visitors; acts as a point of contact for assigned office and the general public, county staff, and outside groups and agencies
  • Conducts thorough research using diverse resources to assist professional staff with routine and special project tasks.
03/2019 to 08/2020 Senior Clerk Eaton Corporation | Kansas, IL,
  • Performs administrative duties to manager; manages multiple projects and priorities in a fast-paced environment; handles bookkeeping and record keeping
  • Manages travel and other expense reports, verifying details and filing documentation
  • Performs routine data entry; entering work orders for repairs or maintenance services, responding to emails and typing correspondence
  • Establish and maintain effective working relationships with those contacted in the course of work;
  • Create and maintain computer based tracking information and reports including assigned databases, records, and lists
  • Researches, compiles, and organizes information for use by the manager in the completion of administrative reports
  • Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
  • Utilizes Microsoft Office to draft complex and varied reports and correspondence and create presentations with challenging deadlines
07/2017 to 03/2019 Administrative Specialist Sgs Group | San Diego, CA,
  • Performs complex and responsible administrative and clerical duties with no oversight; typing correspondence, preparing files, and inputting new information.
  • Proofread business documents to check spelling, grammar, punctuation, format and compliance with office policies.
  • Schedules and makes appointments, makes necessary arrangements for conferences and meetings; takes minutes and distributes summaries
  • Organize and prioritize tasks including delegation of tasks; monitors budget; prepares and processes payroll
  • Performs accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations
  • Establishes and maintains recordkeeping and filing systems; Keeps departmental confidential personnel and financial records
  • Monitors and manage expenses with allotted budgets and review and approve expense reports.
  • Serve as liaison between assigned department on basic administrative and/or operational matters; supervise and coordinate the work of clerical staff
08/2013 to 07/2017 Administrative Secretary Samaritan Health System | Star Lake, NY,
  • Performs clerical and secretarial duties such as recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
  • Handles scheduling for executive's calendar and prepares meeting agenda and materials
  • Maintains various databases and performs data entry in multi-application computer programs
  • Composes forms, letters, memorandums and reports; creates expense reports and tracks expenses
  • Screens and answers telephone calls; greets visitors; handle confidential documents ensuring they remain secure
  • Operates a variety of office equipment including a computer, copier, facsimile machine, printers, scanners
  • Maintains accurate and up-to-date offices files, records, and logs
  • Prepares reports and typed letters in Word and prepare PowerPoint presentations.
  • Coordinates bookkeeping activities in QuickBooks, including invoicing and accounts payable
  • Handles mail and both incoming and outgoing correspondence, mail, email and faxes.
Expected in 05/2020 Bachelor of Arts | Public Administration Florida Atlantic University, Boca Raton, FL GPA:
  • Certified Notary Public, State of FL - Mar 2021 to Mar 2025

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School Attended

  • Florida Atlantic University

Job Titles Held:

  • Administrative Assistant
  • Senior Clerk
  • Administrative Specialist
  • Administrative Secretary


  • Bachelor of Arts

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