Administrative Assistant 1 resume example with 20+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional clerical support in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Responsible, punctual and productive professional when working with little to no supervision
Skills
Time-management skills
Scheduling and calendar management
Meeting planning
Sensitive material handling
Travel coordination
Microsoft Office
Strong work ethic
Dedicated team player
Deadline-oriented
Professional and mature
Experience
11/2020 to CurrentAdministrative Assistant 1State Of Idaho | Rupert, ID,
Provide principal administrative support to the Dean of School of Arts and Humanities.
Maintain the Dean's calendar and schedules.
Make travel reservations and process travel vouchers
Prepare Dean's monthly report.
Manage performance management for support staff and professional employees.
Manage Dean's annual review process for all faculty.
Manage and track Professional Development Fund Applications for School of Arts and Humanities.
Schedule conference rooms, prepared agendas and maintain calendars to prepare for meetings and events.
Complete high priority assignments by Dean timely and accurately.
Maintain School of Arts and Humanities website.
Support searches for all School of Arts and Humanities positions.
Coordinate School of Arts and Humanities events.
Manage timely submission of Chancellor Awards and Foundation Award nominations.
Inventory and order supplies from state approved contractors.
Received and routed incoming calls and correspondence to promote timely communication.
Drafted agendas, meeting notes and other documents to enhance collaborative process.
Use judgment to make independent decisions.
Assist with transcript entry project when time allows.
Actively participate in college activities.
Secretary 1 - Empire State College - Queensbury, N.Y. (11/2017-10/2020)
Completed clerical tasks such as filing, copying
and distributing mail.
Provided clerical support to faculty.
Developed correspondence letters, memos and emails.
Interacted with students by phone, email or in-person to provide information.
Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
Tracked and analyzed visitor and student location usage data.
Use Microsoft Office 365 Suite features for creating documents, spreadsheets, databases, email application and personal Outlook calendar.
Performed additional tasks as assigned by Regional Operations Coordinator.
05/2015 to 11/2019Secretary 1Jbs Usa | Blue Ash, OH,
Primary responsibility to support Director of Assessment.
Carried out day-to-day duties accurately and efficiently.
Proved successful working within tight deadlines and fast-paced atmosphere.
Reviewed degree programs for accuracy.
Updated notes in tracking system.
Advised students and mentors of status of DP review.
Processed amendments to degree programs.
Submitted degree programs to Registrar's Office for final approval.
Input transcript transfer credits into DP Planner for new students and created student folders.
Provided daily phone coverage for Assessment Call Center.
Provided back up to front desk on monthly basis.
Offered friendly and efficient service to students, handled challenging situations with ease.
05/2015 to 11/2019Keyboard Specialist 2SUNY Empire State College - Office Of Admissions | City, STATE,
Processed graduate and nursing applications.
Maintained accurate list of outstanding application requirements for each applicant.
Produced correspondence to applicants re: missing documents.
Downloaded and processed Joint Services Transcripts.
Processed all forms of payments and refunds.
Provided support for downloading applications, processing transfers, running scanned document report, entering undergraduate applications and scanning transcripts when needed.
Processed mail merge of acceptance letters.
Scanned file in NOLIJ and verified accuracy prior to purging files.
Filing, phones, purging files, shredding, scanning and backing up other areas of office as needed.
Below are additional tasks assigned by Director of Admissions while office was without office manager:
Trained new staff members.
Ordered office supplies.
Processed print requests and travel vouchers.
Keyboard Specialist I (03/2008 - 01/2009)
Provided coverage to other areas of office as well as maintained own duties when short staffed.
Processed acceptance letters, reports and created e-mail to appropriate center/unit listing accepted students.
Updated application checklist in database.
Scanned completed files and acceptance letters into database.
Maintained questionable documents folder.
Uploaded and processed student ID cards.
Processed Joint Services transcripts and maintained accurate list.
Provided support for entering undergraduate applications and scanning transcripts when needed.
Exceeded goals through effective task prioritization and great work ethic.
Maintained energy and enthusiasm in fast-paced environment.
10/1986 to 03/2008Legal Administrative AssistantLaw Offices Of Russell C. Tharp, Jr. | City, STATE,
Coordinated correspondence between attorneys and clients for active cases and other matters.
Managed high volume of phone calls and coordinated well-organized appointment schedules.
Helped draft, edit and transmit legal documentation such as motions and letters.
Inventoried and managed office supplies to keep team efficient and on-task.
Routed contracts, agreements and invoices through proper signature process.
Managed office scheduling and kept accurate notes on deadlines, motions and other dates.
Filed pleadings and paperwork with court clerk to meet strict deadlines.
Education and Training
Expected in 05/1983Associate of Applied Science | Legal AdministrationVermont College, Montpelier, VT, GPA:
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