Enterprising Administrator Assistant with 10 years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with the ability to meet long-term goals through the daily organization. Dedicated to excellent customer service, client satisfaction, and team communication.
Skills
Administrative
Advertisements
Business development
Business operations
Conferences
Clients
Customer service
Delivery
English
Senior management
Focus
General office duties
Letters
Marketing copy
Meetings
Mail
Office
PowerPoint presentations
Organizing
Organizational
Phone systems
Policies
Postage meter
Presentations
Processes
Project leadership
Proposals
Protocols
Quality
Routing
Fluent in Spanish
Spreadsheets
Staff development
Strategic
Strategic plans
Telephone
Experience
12/2015 to Current
Administrative AssistantCrane Co. – Tukwila, WA,
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies.
Managed administrative functions, including complex calendar management with a focus on the proper allocation of executive availability.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team efficiency.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities, and support services.
Worked with senior management to initiate new projects and assist in various processes.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals, and memorandums for organizational support.
Performed general office duties, including answering multi-line phone systems, routing calls, delivering messages to staff, and greeting visitors.
12/2014 to 12/2015
Administrative AssistantCrane Co. – Tx, The Woodlands,
Promptly corresponded with all applicants and coordinated and conducted interviews.
Hired employees and initiated the new hire paperwork process.
Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
Maintained up-to-date knowledge of product and service changes.
Answered telephone calls to field inquiries from clients, vendors, and various other callers seeking information.
Drafted professional memos, letters, and marketing copy to support business objectives and growth.
Created PowerPoint presentations for business development purposes.
Identified and recommended changes to exist processes to improve accuracy, efficiency, and quality service.
12/2010 to 12/2014
Administrative Assistant/Safety CoordinatorMastec Inc. – Carlinville, IL,
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
Developed policies and procedures for effective practice management.
Developed and maintained electronic record management systems to analyze and process data.
Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team efficiency.
Organized envelopes, postage, and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Prepared meeting agendas and briefing papers for members of the board of directors and executive team.
Distributed company-wide announcements booked conference rooms and coordinated catering for the annual staff development forum.
12/2008 to 12/2009
Director of OperationsSan Miguel Produce – City, STATE,
Collaborated with management, technical crew members, and fellow supervisors to organize efficient operations and achieve demanding schedule targets.
Modernized and improved operational procedures to increase efficiency and profitability while tightly controlling costs such as labor and preventing waste.
Identified and implemented strategic plans based on accurate readings of specifications and solid collaboration with project leadership.
Supervised the creation of exciting merchandise displays to catch the attention of store customers.
Supported regulatory compliance by overseeing all audits to verify protocol adherence.
Trained new employees on proper protocols and customer service standards.
Evaluated suppliers by assessing quality, timeliness, and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
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