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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Professional Summary

Dedicated Administrative Assistant with over four years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Commended for dependability, kind personality, and strong work ethic.

Skills
  • Bilingual
  • Team Player
  • Ethics Focused
  • Office administration
  • Accounting familiarity
  • AP/AR proficiency
  • Project planning
  • Maintaining Files
  • HR Support
  • Administrative Support
  • Recordkeeping
  • Medical Office Administration
  • Medical Assistant - Front and Back Office
Work History
09/2015 to CurrentAdministrative AssistantJackson Property Company | Grand Prairie, TX
  • Executed record filing system to improve document organization and management.
  • Processed invoices and expenses using Quickbooks to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Coordinated bookkeeping activities in QuickBooks, including invoicing and accounts payable.
  • Developed and updated spreadsheets and databases to track, personnel data, such as passwords, sick/vacation time and pay rates.
  • Quickly and accurately processed payments, credits and other transactions using company software applications.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Pitched in to help general manager and president of company with special projects.
  • Assisted managers with month-end closing and reporting duties.
  • Reviewed and paid vendor invoices under supervision of accounting manager.
  • Reconciled all company accounts, including credit cards, employee expenses and commissions.
  • Developed creative design for marketing packages, including print materials, brochures, banners and signs.
  • Used Photoshop to create images and layouts for over multiple projects.
  • Assisted bookkeepers in providing support documentation required for audits.
  • Filed invoices with processed checks to maintain orderly accounting filing system.
  • Worked with senior accounting staff to prepare financial documents and reports such as bills and invoices, year-end analysis, budgets, financial records and financial statements.
  • Maintained excellent attendance record, consistently arriving to work on time.
  • Updated new phone system & network
  • Determined hardware and network system issues using effective troubleshooting techniques.
  • Configured hardware, devices and software to set up work stations for employees.
  • Responded to support requests from end users and patiently walked individuals through basic troubleshooting tasks.
  • Collaborated with IT Support to locate replacement components and resolve advanced problems.
  • Client Representative with Grand Prairie Community Housing Development Organization, Inc. - Responsible for servicing home mortgages, collections and as liaison with City of Grand Prairie with Dream Builder Home Program
  • Worked alongside general manager to establish timelines for constructions projects and provided quality and cost control on various projects.
  • Issued purchase orders and coded invoices for payment to verify contractor billings.
  • Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
  • Kept physical files and digitized records organized for easy updating and retrieval by anyone in company.
06/2013 to 09/2015Medical AssistantTots & Tykes Pediatrics | Fort Worth, TX
  • Updated inventory, expiration and vaccine logs to maintain current tracking documentation.
  • Enhanced patient outcomes by providing knowledgeable education on procedures, medications and other physician instructions.
  • Completed clinical procedures and gathered patient data for interpretation by physician.
  • Maintained detailed records of test results by entering data and patient information into computer.
  • Oriented and trained new staff on proper procedures and policies.
  • Communicated clearly and effectively with patients to verify information, determine purpose of visit and record medical history.
  • Explained procedures to patients to reduce anxieties and increase patient cooperation.
  • Sanitized, restocked and organized exam rooms and medical equipment.
  • Scheduled and accompanied clients to medical appointments.
  • Ordered and prepared reagents and supplies.
  • Called and faxed pharmacies to submit prescriptions and refills.
  • Performed clerical duties, such as word processing, data entry, answering phones and filing.
  • Prepared and administered medications to alleviate patient symptoms.
  • Attended required training, education and meetings.
  • Taught patients about medications, procedures and care plan instructions.
  • Administered required vaccinations and advocated for adherence to vaccination schedule for best disease prevention.
  • Monitored childhood developmental markers such as weight, height and blood pressure to screen for abnormalities
  • Provided comprehensive medical care for children, including yearly physicals, sports physicals, immunizations and growth monitoring.
10/2012 to 06/2013Medical AssistantDr. Carrizales | Arlington, Tx, Texas
  • Created and prepared patient charts accurately for clinics and medical professionals.
  • Attended required training, education and meetings.
  • Obtained accurate medical histories from patients, highlighting critical information.
  • Administered required vaccinations and advocated for adherence to vaccination schedule for best disease prevention.
  • Monitored childhood developmental markers such as weight, height and blood pressure to screen for abnormalities
  • Provided comprehensive medical care for children, including yearly physicals, sports physicals, immunizations and growth monitoring.
  • Maintained excellent attendance record, consistently arriving to work on time.
Education
10/2012National Certified Medical Assistant Fortis Institute , Grand Prairie, TX
06/2010High School DiplomaSouth Grand Prairie High School, Grand Prairie, TX
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Resume Overview

Companies Worked For:

  • Jackson Property Company
  • Tots & Tykes Pediatrics
  • Dr. Carrizales

School Attended

  • Fortis Institute
  • South Grand Prairie High School

Job Titles Held:

  • Administrative Assistant
  • Medical Assistant

Degrees

  • 10/2012 National Certified Medical Assistant
    06/2010 High School Diploma

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