administrative assistant resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Summary
Administrative Assistant support professional, experienced in working in fast-paced environments, demonstrating strong organizational, technical and interpersonal skills. Highly trustworthy, ethical and discreet; committed to superior customer service. Confident and poised in interactions with individuals at all levels. Detail-oriented and resourceful in completing projects, and able to multi-task effectively.
Highlights
Microsoft Office proficiency
Excel spreadsheets
Advanced MS Office Suite knowledge
AR/AP
Report writing
Meticulous attention to detail
Time management
Professional and mature
Strong problem solver
Dedicated team player
Strong interpersonal skills
Proofreading
Self-starter
Self-directed
Accomplishments
Increased office organization by developing more efficient filing system and customer database protocols.
Support Area and Program Directors with daily administrative duties, including answering telephones, proofing correspondence, filing, copying and scanning documents, and managing spreadsheets, reviewing/updating documents, and submitting vendor invoices for payment.
Greet visitors and route telephone calls to appropriate staff, open incoming mail, and distribute to staff.
Data Entry Generate monthly billing.
Maintain office equipment and purchasing of office supplies.
Assures appropriate training and continuing in-service training instruction is received by all assigned personal Assist Human Resource with related tasks including orientation and trainings, administer applicable testing, paperwork and maintaining employee records Perform other related duties and activities as required.
10/2011 to 02/2014
ReceptionistHalo Branded Solutions – West Lafayette, OH,
Efficiently handle high-volume phone system and take accurate messages, greet clients and customers Sort and batch mail, update patient's accounts with payment information Updating employees' phone directory Draft correspondences, Administer pre-employment testing and backup duties to the file clerk department.
04/2006 to 05/2009
Billing AdministratorRentokil Initial – Little Rock, AR,
Entered contract information into accounting software (Deltek) Maintained client files, processed vendor invoices for payment Generated client invoices in various states Work with project managers for accuracy in invoicing Attended client meeting for creating special invoices to meet the needs of the client, issued lien waivers, and prepared W-9's.
01/1990 to 04/2006
P CoordinatorPrestige Care, Inc – Forest Grove, OR,
Entered timesheets into data base and reviewed for accuracy Voucher/processed vendor invoices for payment Processed checks for vendor payments, handled discrepancies in vendor invoices Distributed and reconciled petty cash Processed expense reports Created/generated client invoices Posted /generated invoices in accounts payable Processed payments received, posted payment to account journals Deposited payments to bank accounts Worked with clients on reconciling short payments Reviewed/maintained client contract information, Assisted in payroll and trained new employees on various accounting software.
01/1988 to 01/1990
Receptionist/ Administrative AssistantGriswold, Heckel & Kelly Associates, Inc – City, STATE,
Performed a wide range of administrative and office support activities for the departments and/or managers and supervisors to facilitate the efficient operation of the organization.
Answered, screened and transferred incoming phone calls, and greeted visitors.
General clerical duties included photocopied, faxed, retrieved documents from filing systems, handled requests for information and data, resolved administrative problems and inquiries, prepared and modified documents including correspondences, reports, drafts, memos and emails.
Scheduled and coordinated meetings, appointments and travel arrangements.
Prepared agendas for meetings, opened, sorted and distributed incoming mail and maintained office supply inventories.
Education
Expected in October 1987 to to
Medical Office Administrator
*Certificate of completion: Business studies Sawyer College of Business - Hammond, IN GPA: Business studies
Expected in June 1983 to to
Diploma: Roosevelt High School - Gary, IN GPA:
Expected in April 2011 to to
Associate's Degree: Kaplan College - Hammond, IN GPA:
Skills
10 key, General Accounting, accounting software, accounts payable, administrative, administrative duties, backup, billing, clerical, copying, client, clients, customer service, Data Entry, data base, e-mail, equipment operation, expense reports, filing, General office, Human Resource, instruction, invoicing, Keyboarding, managing, meetings, Excel, mail, Office, Microsoft Outlook, Power Point, Microsoft Word, office equipment, Internet research, organizational skills, payroll, phone system, proofing, purchasing, reconciling, scanning, spreadsheets, telephone, phone skills, telephones, phone, travel arrangements, 55 WPM
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Resume Overview
School Attended
Sawyer College of Business
Roosevelt High School
Kaplan College
Job Titles Held:
Administrative Assistant
Receptionist
Billing Administrator
P Coordinator
Receptionist/ Administrative Assistant
Degrees
Medical Office Administrator
*Certificate of completion