Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Energetic and passionate professional seeking a full-time Accounts position. Seek to use my proven skills and knowledge. Dedicated employee and possesses a strong work ethic with fastidious attention to detail Organized Accounts Person lends systematic approach and more than 5 years of experience handling clerical and bookkeeping tasks. Diligent and punctual individual skillful in performing accounts receivable duties, including invoicing, researching chargebacks and reconciliations.

  • Proficient in:
  • SAP
  • Pronto
  • MYOB
  • Oracle – JD Edwards
  • Microsoft Office (Excel/ Word, Powerpoint)
  • Outlook
  • Accounting, Progress
  • Computerized accounting, Receiving
  • Accounts Payable, Reconciling
  • Accounts Receivable, Reporting
  • Budgets, Spreadsheets
  • Customer Service
  • Data entry
  • Financial statements
  • General ledger
  • Invoicing
  • Ledger
  • Excel
  • Outlook
  • Powerpoint
  • Word
  • Organizing
  • Processes
  • Coding
  • Types 87 WPM
  • Data entry documentation
  • Excel spreadsheets
  • Account balancing reconciliation
  • Recordkeeping and bookkeeping
  • Records management systems
  • Accounting support
  • AR/AP
  • Cash deposit preparation
  • Social media management
  • Bookkeeping
  • Office equipment maintenance
  • Billing and coding
  • Credit checks
  • Multitasking and prioritization
  • Account reconciliation
  • Data organization
  • Invoicing and billing
11/2018 to Current Administrative Assistant Bcfs | Mcallen, TX,
  • My key responsibilities here is creating and maintaining records of monthly Statements for Home Cared Package clients.
  • Creating and maintenance of spreadsheets creating for Clinical Nurses such as BMI Charts, Progress Notes & Variations/ General health of each HCP Client, house-keeping and keeping files online and manually in working progress and efficient for Case Managers to review clients details.
  • Maintaining the Preventative Maintenance for Aids & Equipment making sure that the clients Equipments are regularly serviced with the specific timeframe and they are all in regulation with the QLD Standards.
  • Liaised between internal and external stakeholders to provide updated project status and performance reports.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
01/2019 to 12/2019 Investigations Officer / Queensland Bgc Partners | Shrewsbury, NJ,
  • Whilst my time here, I was temporarily working on 3-4wk projects and completed following tasks: Using a range of complainant resolution techniques including early resolution, service provider resolution, conciliation and investigation.
  • Preparing detailed reports, correspondence and recommendations.
  • Working with complainants, people receiving care and approved providers to identify issues and develop options to achieve resolution.
  • Office all-rounder/ Orafol.
  • Created process to capture, integrate and maintain data supporting field information applications.
09/2015 to 09/2018 Accounts Payable/Forecasting Manager Orafol | City, STATE,
  • My time whilst here included a broad range of roles.
  • I started in Admin/ Accounts doing Stationary Orders, Customer Service (in person and over the phone), general filing/ archiving to data entry Accounts Payable and Accounts Receivable duties, assisting Warehouse and Sales Manager from processing orders through to warehouse, organizing Invoicing and dispatch of goods.
  • Contacting clients that goods were received as well as receipting incoming goods.
  • Organising paperwork for dispatch to goods overseas.
  • In the time frame that I worked here, Orafol expanded from a team of 10 to an expansion of 100+ employees with Orafol in every state of Australia.
  • From here, I moved from Accounts Receivable to Accounts Payable.
  • Processing large volumes of Invoices, payment runs, reconciling bank accounts, coding and sending out remittances.
  • I enjoyed my time and the experience of learning all roles and seeing the start and end processes of a running a business.
  • Accounts payable/ mtq engine systems.
  • Checked accounting system on regular basis to monitor transactions.
  • Followed company's strict rules and procedures to maintain data integrity and confidentiality.
  • Efficiently maintained accounts payable transaction processing and led team on training initiatives to ensure continuity.
  • Created and managed comprehensive reports to summarize forecast compared to actual expenditures.
  • Reviewed all invoices for accuracy, subsequently resolving various issues.
  • Created business continuity plan for accounting department in case of disaster or outage.
  • Oversaw monthly close process to deliver timely and accurate reporting of all accounting financial information.
  • Researched past due invoices.
  • Handled vendor invoice processing in timely manner according to company policy.
  • Communicated with stakeholders, including vendors, upper management and peers.
06/2014 to 06/2015 Accounts Payable Clerk MTQ Engine Systems | City, STATE,
  • My 12month contract at MTQ Engine Systems allowed me to show my skills from previous work jobs such as Customer Service, contacting clients requesting payment methods, preparing batches of Invoices for data entry, maintaining general ledger, Review invoices and ensure compliance with authorization from departments, Maintain a filing system for all financial documents, Process weekly and ad-hoc payment runs, update supplier ledger details, resolve supplier and internal queries.
  • Maintained accounting ledgers by verifying and posting account transactions.
  • Created receiving reports and updated vendor balance sheets to record accounts payable.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Facilitated payment of invoices due by sending bill reminders and contacting clients.
  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
  • Gathered information to produce accounts payable reports for review.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Coded invoices and other records to maintain organized and accurate records.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
  • Performed administrative tasks to support strategic initiatives.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
Education and Training
Expected in | Accounting Monarch University, , GPA:
Expected in 2018 Bookkeeping | Accounting Monarch University, , GPA:

Process financial transactions and interim reports Administer subsidiary accounts and ledgers Establish and maintain a cash accounting system Prepare financial reports Maintain inventory records

Expected in 2000 | Monarch University, , GPA:
Design and produce business documents Process financial transactions and extract interim reports Prepare financial statements for non-reporting entities Set up and operate a computerized accounting system Apply principles of professional practice to work in the financial services industry Prepare operational budgets Cert III in business office admin/ yr, Yeronga TAFE Produce texts from notes Produce texts from audio transcipts Organise schedules Maintain business resources Process Customer complaints Deliver and monitor a service to customers Process Accounts Receivable and Payable
Activities and Honors
  • Member, Alumni Association

References Available on Request

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Resume Overview

School Attended
  • Monarch University
  • Monarch University
  • Monarch University
Job Titles Held:
  • Administrative Assistant
  • Investigations Officer / Queensland
  • Accounts Payable/Forecasting Manager
  • Accounts Payable Clerk
  • Some College (No Degree)
  • Bookkeeping

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