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Administrative Analyst Resume Example

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ADMINISTRATIVE ANALYST
Summary

Seeking an opportunity as Analyst to enhance the productivity within a department or division at UCSF. Results-oriented professional with 20 years experience at UCSF. Experienced in post award management, budget and financial support, recharge reviews, administrative support, event planning.

Highlights
  • Successful interpretation and implementation of policies as they relate to the areas of post award grant management and campus recharges.
  • Solid working knowledge of direct and indirect federal cost principals.
  • Knowledgeable with UC Accounting procedures, University Accounting Manual, Business and Finance Bulletins, A-21, A113, A110, SAS 115 and other policy and procedural manuals.
  • Excellent customer service skills
  • Knowledge of UCSF Chart of Accounts, MyReports, Faculty, PeopleSoft, BearBuy, Live 25 Classroom Schedule
Accomplishments
  • Successfully plan and coordinate the annual School of Nursing, CNRI Research Days conference, Evidence Based Practice workshops.
  • Reviewed approximately 45 recharge proposals with moderate to high institutional with total budget of $5 million within a fiscal year.
Work Experience
October 2013 to Current
Company NameAdministrative Analyst
  • Provide fiscal support for post-award grants administration.
  • Manage a portfolio of sponsored and non-sponsored funds for faculty members and provide financial analysis that impact budgetary decisions.
  • Responsible for budget development and budget projections.
  • Facilitate month-end close processes, invoicing, journal entries and account reconciliations.
  • Analyze revenue and spending trends, monitoring financial transactions, identifying inaccuracies, and providing options for resolution.
  • Communicate and meet with faculty members and provide financial analysis to review their award budgets and expenses.
  • Prepare financial journals, recharge journals, expense cost transfers, establish petty cash.
  • Coordinate training workshops and work with collaborating hospitals, workshop speakers, caterers, hotel service employees, and other vendors.
  • Prepare promotional materials for upcoming events.
  • Conduct on-line surveys for training workshops.
  • Collect, track and disseminate abstract information for upcoming conference.
  • Prepare Memorandum of Agreements with partnering hospitals
  • Schedule meetings and prepare workshop agenda.
January 2000 to July 2013
Company NameRecharge Analyst
  • Review and assess recharge proposals for conformance to applicable policies and procedures, analyze costing methodologies and rate calculations, resolve outstanding issues, errors and inconsistencies.
  • Communicate effectively with campus departments to recommend approval and/or disposition of proposals that include appropriate treatment of surplus/deficits, working capital, annual depreciation and STIP.
  • Reviewed, processed, & approved temporary and permanent budget adjustment journals in PeopleSoft for approved recharge activities requiring budget adjustments, STIP and equipment depreciation transfers.
  • Prepared monthly and annual Recharge status reports involving analysis of financial activity on the GL.
  • Provide monthly, quarterly and annual budget reports as it relates to the total number of recharges.
  • Oversee and manage the quality control of the recharge database.
  • Logged approximately 100 recharge proposals in Access database and update/maintain database records.
  • Notify campus departments upon recharge proposal receipts and distribution of recharge approval letters and rates.
  • Assisted with Medical Center Recharge Agreement Process on status of agreements between Medical Center and Campus departments.
  • Co-Teach the UCSF annual Recharge Basics Class.
  • Worked collaboratively with the Recharge Coordinator to develop and update class materials
  • Coordinate timely submission of training materials and schedule training rooms for upcoming classes with Development & Training.
  • Provide assistance to departments on preparing recharge proposals, forecasting projections, preparing budget adjustment worksheets.
October 1992 to January 2000
Company NameAdministrative Assistant
  • Provide administrative support to Directors.
  • Reconcile department monthly timesheets.
  • Schedule calendars and meetings.
  • Provide logistical support for conferences such as annual budget conference.
  • Provide excellent customer service both oral and written.
  • Train administrative staff to assist with log in/log out and distribution process of recharges and ensure recharge file area in order for easy tracking of recharge files.
Education
SAN FRANCISCO STATE UNIVERSITY
City, StateBUSINESS ADMINISTRATION HUMAN RESOURCESB.S
Skills
  • Budget development, financial analysis, forecasting, GL reconciliation
  • Access database, Excel, Outlook, Microsoft Word
  • Chart of Accounts, Faculty Portfolio, PeopleSoft, BearBuy, Live 25 Classroom Schedule
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Resume Overview

School Attended

  • SAN FRANCISCO STATE UNIVERSITY

Job Titles Held:

  • Administrative Analyst
  • Recharge Analyst
  • Administrative Assistant

Degrees

  • BUSINESS ADMINISTRATION HUMAN RESOURCES B.S

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