administrative aide iii resume example with 12 years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Meticulous Administrative professional skilled in managing complex schedules and coordinating networking events to drive business development. Diplomatic communicator with expertise in active listening and conflict resolution. Proven history of applying business acumen to improve processes and increase productivity in office operations.

  • Advanced MS Office Suite Knowledge
  • Timeline Planning and Management
  • Excel Spreadsheets
  • Detailed Meeting Minutes
  • Task Prioritization
  • Database and Client Management Systems
Administrative Aide III, 06/2020 - Current
Salvation Army Usa Comstock Park, MI,
  • Promoted teamwork, cooperation, and gain through inclusion
  • Allowed others to gain knowledge, confidence, and proficiency while minimizing work environment conflicts
  • Sustain appointment calendars and schedules appointments for the supervisor, and for professional staff when required
  • Transmit policies and instructions to key staff members and explains policies/programs/services to the public
  • Plans, develops, and implements methods and procedures for day-to-day office operations
  • Notifies appropriate individuals about schedules meetings, provides participants with necessary information and materials, and designed agendas
  • Transcribe difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general, special, or technical subjects
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
  • Monitors records of employee CDL and DOT physicals for Disposal Section staff
  • Develop HR document such as FMLA, Leave Donation, Personal Performance reviews, Termination/ retirement paperwork
  • Classifies, coordinates, and disseminates information to County employees, citizens, civic groups, government officials, and others
  • Attend management meetings or presentations, takes notes, and created the meeting minutes
  • Administered day-to-day processing of payroll for 25 employees in Kronos, including review of timesheets and computing pay in accordance with FLSA
  • Create and manage procurement request for a budget for Operations, CIP, Capital Outlay, and carry forward procurement of over $30,000,000
  • Monitor PO order balances, creating straight line projections, requests additional funding as needed
  • Reviewed annual budgets to update financial analysis; review monthly profits and expenses through the use of spreadsheets
  • Employ the agency purchase card with a limit of $25,000 to purchase everyday supplies and emergency procurement
  • Page 2
  • Post bank transactions, reconciled discrepancies, and kept bank records current by collecting money, checks, and clearing deposits
  • Assemble reports to ensure transactions accuracy
  • Reconciled general ledgers for all accounts
  • Administer financial processing of both manual and automated processing functionality
  • Coordinate interviews, process new hire paperwork, processing new hire paperwork
  • Conducted Daily and Monthly scale house Operations to ensure that the Landfill stays in compliance
  • Aided with Delinquent Accounts including collection letters, cash only notices and tipping fee notices
  • Process daily transactions, prepare and review monthly in Paradigm System
  • Analyze and Process work request and IT Help Desk request for the Disposal section through email and
  • WOM work order system in SAP SE
  • Process purchases for Operations including obtaining quotes, approval process, creating purchase requisition, and communications.
Program Assistant, 03/2011 - Current
Denair Unified School District Denair, CA,
  • Interact with the public, including children and parents; addresses issues, and questions that patrons may have regarding the assigned programs and rentals
  • Responded to telephone and in-person requests for information, entered reservations, and handled guest requests in a timely manner
  • Record and compile minutes of meetings while also producing Monthly Data Sheets for management
  • Work closely with the Program Director to establish internal program goals and maintain outcome requirements mandated by the program provider
  • Facilitate sporting events, birthday parties and classes offered through the Department of Recreation
  • Reconciliation of payroll entries and records to ensure accuracy of payroll
  • Implement and review logs, records, and files, and generate reports related to assigned activities
  • Assessed all safe and register balances prior to opening and ensured adequate money supply for daily operations
  • Managed closing procedures including balancing registers and assured safe balances were correct
  • Balance cash registers and ensured adequate cash reserves in all stations for daily sales operations.
Attendance Secretary, 06/2017 - 06/2020
Charles County Board Of Education City, STATE,
  • Engage and interact with staff, parents, and students in the school community to assure all concerns and needs were addressed and guided toward resolution
  • Perform secretarial tasks for the school administration team by scheduling and following up with appointments, preparing correspondence, updating daily attendance schedules, and maintaining all pertinent materials with State regulations
  • Developed attendance related reports and written materials to provide administration and parents accurate information within the district’s guidelines
  • Process new students into system and processing, transferring, or withdrawing students out of school district
  • Perform general clerical functions and record keeping (answering phones, mail, copying, faxing, and scanning) Aid parents, students, and other staff
  • Screen calls, visitors, and mail; sustained schedules, appointments, and calendars
  • Established, reviewed, and updated student databases, records, and files according to established procedures.
Education and Training
: Business Administration, Expected in
Prince Georges Community College - Largo, MD
Status -
: Information Technology, Expected in
Prince Georges Community College - Largo, MD
Status -
  • Licensed Notary Public for State of Maryland - May 2021-May 2025

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Resume Overview

School Attended

  • Prince Georges Community College
  • Prince Georges Community College

Job Titles Held:

  • Administrative Aide III
  • Program Assistant
  • Attendance Secretary


  • Some College (No Degree)
  • Some College (No Degree)

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