administrative aide iii resume example with 11+ years of experience

Jessica Claire
, San Francisco, CA 94105 (555) 432-1000,
07/2020 to Current Administrative Aide III Pae Government Services Inc | Saint Louis, MO,
  • O Performs advanced secretarial/administrative duties that may include liaison, and coordinative functions
  • O Independently determines and prioritizes assignments
  • O Leads lower-level clerical employees in work assignments
  • O Maintains an appointment calendar and schedules appointments for the supervisor, and for professional staff when required
  • O Transmits policies and instructions to key staff members and explains policies/programs/services to the public
  • O Plans, develops, organizes, and implements methods and procedures for day-to- day office operations
  • O Notifies appropriate individuals about schedules meetings, provides participants with necessary information and materials, and prepares agendas
  • O Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general, special, or technical subjects
  • O Responsible for the maintenance of the office filing system
  • O Interviews citizen complainants to determine jurisdiction, nature, and validity of complainants; resolves complaints or refers them as appropriate
  • O Screens and prioritizes telephone calls and/or visitors
  • O Coordinates drug and alcohol testing with Concentra
  • O Preparing and maintaining Personal Performance reviews o Managing records of employee CDL and DOT physicals for Disposal Section staff o Assisting with HR document such as FMLA Documents, Leave Donation,
  • Termination/ retirement paperwork
04/2011 to Current Program Assistant Prior Lake-Savage Area Schools | Prior Lake, MN,
  • Assisting members of the community with registration for programs
  • Interact with the public, including children and parents; addresses issues, concerns, and questions that patrons may have regarding the assigned programs and rentals
  • Responsible for accepting payments from customers, and providing receipts
  • Aid staff in Child Care department
  • Receive phone calls, visitors, and guests to the office
  • Record and compile minutes of meetings while also producing Monthly Data Sheets for management
  • Ensures that programs, activities, and facilities are following applicable City regulations, laws, and ordinances
  • Facilitate/ Assist with sporting events, birthday parties and several other classes
  • Maintain and create time sheets for staff members
  • Maintains a variety of logs, records, and files, and prepares reports related to assigned activities
07/2017 to 07/2017 Attendance Secretary Charles County Board Of Education | City, STATE,
  • Technology o Organizes, coordinates, and disseminates information to County employees, citizens, civic groups, government officials, and others
  • O Proofreads outgoing correspondence for accuracy and adherence to policy
  • O Utilizes typewriter, data point and/or other automated office equipment in generating memoranda, letters, reports, and related documents
  • O Attends management meetings or presentations, takes notes and prepares minutes
  • O Process timecards with Kronos and Timesheet adjustments as needed
  • O Creating Procurement request in the Budget Tracker System, obtaining required documents from vendors to process Purchase Order Request
  • O Managing a budget of over $15,000,000
  • O Assist/ prepare documents for Capital Outlay and CIP project carryover
  • O Assist with Annual Budget and procurement forecast o Purchasing everyday supplies and emergency procurement with Purchase Card
  • O Processing invoices and revenue checks through SAP System o Setting up interviews, processing hire request, preparing new hire paperwork, processing new hire paperwork
  • O Assist with Scalehouse operations o Prepare and review Paradigm reports o Process daily transactions in Paradigm System o Process DoE Helpdesk request for Disposal Section o Prepare and process work order request (WOM/FOM), Prepares attendance related reports and written materials to provide administration and parents accurate information within the district’s guidelines
  • Process new students into system and responsible for processing, transferring, or withdrawing students out of school district
  • Develop Period Attendance Weekly\Monthly attendance reports
  • Perform general clerical functions and record keeping (answering phones, mail, copying, faxing, scanning, etc.) Aid parents, students, and other staff
  • Screen calls, visitors, and mail; maintained schedules, appointments, and calendars
  • Compose and mail letters to parents regarding student attendance issues
Expected in to to High School Diploma | Prince Georges Community College, Pomfret, Largo, MD GPA:
o Business Administration o Information
  • Enthusiastic and dedicated Administrative Aide with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Highlights of Qualifications
  • 11 years of experience providing excellent customer service, building relationships, and meeting company goals
  • 8 years training coordinator for new hires
  • 11 years of extensive experience working with the general public, educational and other settings.
  • 7 Years in Proofreading and preparing government documents
  • Advanced proficiency in Microsoft
  • Applications 2007, 2010,
  • (Outlook, Word, PowerPoint,
  • Access, Excel)
  • Ability to communicate, lead, and
  • Execute company goals in a
  • Team-orientated environment
  • Ability to prioritize, multitask and
  • Manage deadlines
  • Scheduling & Calendar
  • Management
  • Kronos Time Manager
  • SAP SE
  • Paradigm
  • Spreadsheets & Data Entry
  • Ability to function proficiently in
  • High pressure situations
  • Ability to apply problem solving
  • Skills efficiently and effectively
  • With minimal supervision
  • Professional oral and written
  • Communication skills
  • Excellent analytical, investigative,
  • Organizational, and time
  • Management skills
  • Notary Public (May 27, 2021-May
  • 27,2025)
  • Spreadsheet management
  • Process optimization
  • Office Administration.
  • Invoice Processing
  • Revenue Processing

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Resume Overview

School Attended

  • Prince Georges Community College

Job Titles Held:

  • Administrative Aide III
  • Program Assistant
  • Attendance Secretary


  • High School Diploma

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