administration assistant office manager recruiter resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Website, Portfolio, Profiles
  • Linkedin
    • Project Management
    • Administrative support
    • Scheduling
    • Workflow planning
    • Office management
    • Strategic planning
    • Bookkeeping
    • Expense reporting
High School Diploma: , Expected in 1986
Mingus Union High School - Cottonwood, AZ
Status -
: Computer And Information Sciences, Expected in 1986
Yavapai College - Prescott, AZ
Status -
: Theology, Expected in
Torchbearers International - Carnforth, England,
Status -
Professional Summary

Dependable Assistant Administration Manager with over 20 years of experience in office administration. Hardworking and reliable individual proficient in Microsoft Office programs, SAP Concur business expense and invoicing, Quickbooks. Skillful in reviewing and verifying invoices, organizing special corporate events and activities and managing office calendar. Excellent communication, time management and problem-solving abilities. Managing staff and recruiting new employees.

Work History
Administration Assistant Office Manager/Recruiter , 11/2018 - Current
Planet Propaganda Madison, WI,
  • Optimized organizational systems for record keeping.
  • Assisted Manager in Hiring, onboarding developed and trained staff, established and monitored goals.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Improved office operations by record tracking and data communications.
  • Managed sales and resolved financial discrepancies effectively through organizational management of account information using Excel software
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Processed all insurance sales for office.
  • Recruited new applicants and scheduled interviews for insurance company using Avature Applicant Tracking System and Applicant Pro and Appointment Plus.
  • Calling sourced candidates for Insurance brokerage using Phone Burner Software system.
  • Onboarded new applicants setting up and scheduling licensing courses, fingerprinting, background checks and applying for state insurance licenses.
  • Worked closely with office manager to run office in smooth operation.
  • Managed and updated financial reports daily.
  • Answering busy phones and calling clients to schedule appointments with manager.
  • Arranged seminar dinners for sales team.
  • Attending weekly recruiting meetings for company.
  • Scheduled Career Fairs , Health and Wellness Fairs for our local office.
  • Submitting all office expenses through SAP Concur software system
  • Conducted recruiting events to grow passive talent pipeline to prepare for future hiring needs
  • Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs
  • Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates
  • Developed and deepened relationships with college campus representatives to meet with graduating seniors for recruitment
  • Operated and maintained applicant tracking and candidate management systems
  • Customer service on phone , intercom, ZOOM video conferencing.
  • Skilled at multitasking several projects at one time.
  • Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments
Office Manager, 09/2008 - 08/2018
Civilian Corps Fort Polk, LA,
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Maintained computer and physical filing systems.
  • Sourced vendors for special project needs and negotiated contracts.
  • Utilized client and staff feedback to maintain customer partnerships and increase revenue.
  • Attended Networking meetings to advertise for company and obtain new clients and business connections.
  • Bookkeeping for company using QuickBooks software.
  • Prepared all financial statements for tax purposes.
  • Billing customers
  • Kept all licenses up to date and current.
Health Technician, 09/2000 - 08/2018
Washington Elementary School District City, STATE,
  • Managed health office of 700 students and took care of health needs and health records of all students in school.
  • Optimized machinery and obtained consistent, accurate results through proper equipment calibration.
  • Gathered, charted and analyzed patient history data and discussed key points with clinicians.
  • Educated patients about procedures, answered questions and provided comforting words to control anxiety and enhance procedure results.
  • Conducted patient assessments and reviewed physician instructions to develop and implement tailored respiratory therapy care plans based on individual requirements.
  • Provided care for patients based on physical, psychological, educational and safety criteria.
  • Reviewed available supplies, identified deficiencies and located necessary materials to meet operational demands.
  • Documented observations and baseline measurements in medical records.
  • Interacted effectively with patients, families, staff and other School department staff to deliver high level of customer service and teamwork.
  • Questioned patients about medical backgrounds to obtain accurate health history data and optimize treatment plans.
  • Collected, evaluated and set up both sterile and non-sterile surgical supplies, instruments and equipment.
  • Met with nursing team members and assessed patient medical records, making appropriate changes to respiratory care and therapy to enhance outcomes.
  • Worked as part of team of physicians, nurses or other healthcare professionals to manage patient care by assisting with medical procedures or related duties.
  • Cared for patients by providing first aid ,daily medication administration diabetic insulin administration,catheterization, personal care and ambulation.

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Mingus Union High School
  • Yavapai College
  • Torchbearers International

Job Titles Held:

  • Administration Assistant Office Manager/Recruiter
  • Office Manager
  • Health Technician


  • High School Diploma
  • Some College (No Degree)

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: