administration assistant resume example with 4 years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Well-organized and efficient experience in Receptionist settings. Capable of coordinating simultaneous tasks to meet customer and business needs. Proficient in managing schedules and providing optimal administrative support to guests and staff.

Focused on providing professional service and support to every office visitor. Diligent about scheduling appointments, managing packages and routing mail to recipients. Positive nature with excellent people skills.

  • Able to lift 50 pounds
  • Data entry
  • Information documentation
  • Stocking supplies
  • Database entry
  • Billing and invoicing
  • Spreadsheet development
  • Client service
  • Front desk management
  • Proficient in Microsoft
  • Welcoming customers
  • Sorting
  • Team leadership
  • Invoice and payment processing
  • Business operations understanding
  • Office equipment operations
  • Organization and efficiency
  • Recordkeeping and bookkeeping
  • Technologically savvy
  • Efficient and accurate
  • Detail oriented
  • Open and clear communicator
  • Flexible
  • Multitasking and prioritization
  • Filing management
  • Administrative support
  • Delivering mail
  • Active listener
  • QuickBooks experience
  • Patient
  • Officiant Learner
  • Team player
  • Maintaining clean premises

Administration Assistant, 05/2019 to Current
Dynamic Workforce SolutionsLexington, TN,
  • Gathered, sorted, distributed and sent mail and packages.
  • Welcomed visitors upon entrance, answered inquires and directed questions or appointments to appropriate personnel.
  • Prepared, compiled and filed documents as well as reports presented to various parties.
  • Took accurate messages for staff and management to facilitate open and speedy communication.
  • Developed reports and documents with Mircosoft by taking dictation and transcribing meeting notes.
  • Managed and anticipated clerical needs of company employees, including copying, faxing and file management.
  • Organized and updated daily/weekly schedules as well as monthly calendar obligations for various levels of management and staff.
  • Oversaw office inventory by restocking supplies and submitting purchase orders for new office supplies.
  • Provided clerical support to all team members to improve office efficiency and enhance productivity.
  • Kept reception area clean and organized to offer positive first impression to every visitor.
  • Entered data in Quickbooks software to keep records of invoices. information.
  • Checked emails and word documents for proper formatting, grammar and spelling with microsoft.
  • Provided administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
  • Compiled and produced documents and reports and filed, copied or faxed required papers to appropriate parties.
  • Organizing files
  • Verbal Communication, Listening,
  • Supply Management
    Takes and retrieves messages
  • Provides callers with information such as company address, directions to the company location, company website and other related information.
Shoe Sales Associate, 09/2018 to 05/2019
VerizonEast Riverdale, MD,
  • Selected appropriate parts for different shoes and client wishes based on accessibility, inventories and designs.
  • Kept detailed track and optimal management of inventory and materials needed for general and specific projects.
  • Suggested materials to clients with specific needs to achieve functionality and style needs.
  • Documented inspection information and compiled data into reports for dissemination to management.
  • Warmly greeted patrons upon entrance to store and offered assistance with finding needed items.
  • Followed district protocols in handling and resolving disciplinary issues.
  • Assisted employees with store opening and closing procedures.
  • Scanned and bagged items and operated cash register to check out store patrons.
  • Monitored multiple databases to keep track of all company inventory.
  • Delivered an exceptional level of service to each customer by listening to concerns and answering questions.
  • Compiled data for sales reports to disseminate to staff members, and management team.
  • Checked store shelves and restocked products from inventory in back room.
  • Created communication strategies to meet client objectives.
  • Maintained safe, organized store by keeping aisles free of merchandise and boxes.
  • Cleaned break rooms, including sinks, countertops, microwaves, coffeemakers, refrigerators, tables and chairs.
  • Protected company reputation and built loyal client base by working relentlessly to resolve problems and improve customer satisfaction.
  • Delivered exemplary customer service and support by remaining poised in most stressful situations.
  • Break down Shoe shipment.
  • Run shoes to correct aisle and size.
  • Assisted upper management with reporting sales data.
  • Completed administrative duties, including opening and closing reports and bank deposits.
  • Accomplished company-defined sales goals during each shift by actively engaging customers, providing exemplary service and promoting Special items.
  • Meeting sales goal by the end of work day.
  • Prioritized sales and duties to meet deadlines and maintain quality standards.
  • Prepared and filed financial statements such as balance sheets and income statements.
  • Keyholder
  • Closed store down at end of the day.
  • Answering Telephone.
  • Organize and rearrange store shoe displays and signs.
  • Followed shoe rack protocol.
  • Maintaining money.
Medical Assisting Student Extern, 06/2017 to 07/2017
Palm Valley Women's CareCity, STATE,
  • Corresponded with patients through phone, email and in person to schedule appointments and answer inquiries.
  • Monitored patient stability by checking vital signs and weight.
  • Cleaned and disinfected chairs and equipment according to facility policy.
  • Escorted patients to examination rooms and prepared for physician exams.
  • Measured urine specimens and delivered to laboratory.
  • Positioned patients for optimal comfort before procedures.
  • Completed and submitted clinical documentation in accordance with agency guidelines.
  • Checked patients in, collected and, compiled new patient forms, scheduled appointments and updated patient files.
  • Tracked and managed inventory for exam rooms and maintained vaccine and expiration logs.
  • Sterilized instruments and disposed of contaminated supplies in adherence to OSHA regulations.
  • Supported functions for diagnostic and technical treatment procedures, including setting up and operating special medical equipment and apparatuses.
  • Partnered with healthcare and administrative staff to create patient-centered, inviting and supportive environment for patients and families.
  • Charted all patient services in records with high accuracy.
  • Answered general questions and prepared patients for physician by explaining process.
  • Cleaned, restocked and prepared exam rooms and medical equipment.
  • Contacted pharmacies to submit and refill patients' prescriptions.
  • Provided necessary supplies, support and assistance to medical staff and patients for unit specific procedures.
  • Educated patients about , procedures and physician's instructions.
  • Performed front desk duties, including answering phones, scheduling appointments, greeting patients.
  • Assisted with technical treatments.
  • Prepared treatment rooms for patients, including cleaning surfaces and restocking supplies.
Education and Training
: Speech-Language Pathology, Expected in to Maricopa Community Colleges - Estrella Mountain Community College - Avondale, AZ
: General Education, Expected in 05/2017 to Desert Edge High School - Goodyear, AZ
Medical Assistant Certificate: Medical Assisting, Expected in 05/2017 to West-MEC - Phoenix, AZ,

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Resume Overview

School Attended

  • Maricopa Community Colleges - Estrella Mountain Community College
  • Desert Edge High School
  • West-MEC

Job Titles Held:

  • Administration Assistant
  • Shoe Sales Associate
  • Medical Assisting Student Extern


  • Some College (No Degree)
  • Medical Assistant Certificate

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