admin asst to the vice provost for research resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.

  • Excel Spreadsheets
  • Cash Deposit Preparation
  • Workers' Compensation Knowledge
  • Advanced MS Office Suite Knowledge
  • Accounting Skills
  • Sensitive Material Handling
Admin Asst to the Vice Provost for Research, 11/2008 to 11/2021
AnixterLenexa, KS,
  • Prepared routine correspondence for staff to meet the needs of both external and internal customers and ensured a high-level of customer care.
  • Created and maintained all office files and maintained internal databases that meet the administrative and organizational needs of the office.
  • Served as a meeting coordinator for the Office od Research and the Graduate Studies Office, scheduled and supported meetings, conferences and training programs initiated and organized by the office as well as the coordination of the Graduate Studies Commencement.
  • Served as a data custodian, overseeing the office equipment and systems and coordinated IT needs as well as computer inventory for the whole office.
  • Created purchase orders for invoices received for items purchased, made travel arrangements and processed them for payment, reconciled all reimbursements, received encumbrances and reconciled and balanced accounts while complying with the universities polices, procedures and grant and audit regulations.
  • Coordinated the hiring process for all new hires with in the Office of Research and Strategic Initiatives and Graduate Studies including ordering supplies, computers.
  • Coordinated institutional memberships
  • Answered phone calls and emails
Administrative Assistant to the Director, 01/2005 to 01/2008
CytovanceOklahoma City, OK,
  • Scheduled appointments, meetings and events for management staff.
  • Coordinated appointments, meetings and conferences.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Maintained accurate department and customer records.
  • Responded effectively to sensitive inquiries or complaints.
  • Managed inventory to ensure all supplies were in stock and within budget.
  • Monitored office equipment and scheduled repairs.
  • Kept detailed inventory records and made supply orders, cutting costs by monitoring use and effectively sourcing products.
  • Prevented scheduling errors by demonstrating strong attention to detail while managing daily calendar and creating weekly or monthly reports and presentations.
  • Supervised set up of conference rooms for corporate meetings and other events.
Administrative Assistant, 04/2003 to 01/2005
UMB - Public PolicyCity, STATE,
  • Directed customer communication to appropriate department personnel.
  • Prepared and prioritized calendars and correspondence.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Inventoried and ordered supplies for office.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Managed inventory to ensure all supplies were in stock and within budget.
  • Greeted visitors or callers to handle questions or direct to appropriate staff.
  • Responded to inquiries via email, telephone and social media platforms.
  • Assisted with basic accounting functions by reconciling company credit card, petty cash and expense reports.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Booked flights and reserved hotel rooms to plan and coordinate staff travel.
Receptionist, 11/1996 to 04/2003
UMB - GerontologyCity, STATE,
  • Worked with office manager to attain operational goals.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Sorted incoming mail and directed to correct personnel each day.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Served visitors by greeting, welcoming and directing to appropriate personnel.
  • Handled conference room scheduling, collaborating with meeting organizers on logistics and catering.
  • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process.
  • Signed for packages, recorded deliveries and distributed to personnel.
  • Maintained office equipment, scheduling service to repair issues.
  • Answered multi-line phone system and managed calls by routing to proper extensions or taking messages.
Education and Training
Bachelor of Arts: Sociology, Expected in to University of Massachusetts - Boston - Boston, MA
High School Diploma: , Expected in 06/1987 to Boston Technical High School - Boston, MA,

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Resume Overview

School Attended

  • University of Massachusetts - Boston
  • Boston Technical High School

Job Titles Held:

  • Admin Asst to the Vice Provost for Research
  • Administrative Assistant to the Director
  • Administrative Assistant
  • Receptionist


  • Bachelor of Arts
  • High School Diploma

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