Accounts Receivables Manager, Executive Assistant Resume Example Company Name

ACCOUNTS RECEIVABLES MANAGER, EXECUTIVE ASSISTANT

Summary

Dedicated Executive Administrative Assistant offering five years of experience and background in construction, geological testing, and tree service proficient in account receivables. Strong in time management with disciplined execution strategy. Demonstrated strong organizational skills and communication abilities.

Experience

Company Name - Accounts Receivables Manager, Executive AssistantCity, State07/2019 - Current

Originated invoices, reports and proposals using QuickBooks.
Take work order requests from customers by phone, email, and fax
Provide light technical support to office, setting up printers, scanners, and new computers.
Loaded billing data into systems through data import, scanning or manual keying, to verify complete and accurate client invoices from vendors.
Assisted customers with invoice questions, special invoicing, reporting, corrections and write-offs and resolved customer issues discovered during invoicing and collection process.
Processed and sent monthly invoices to customers on standard billing cycle, including adjustments, credit memos and corrections.
Tracked timely receipt of invoices, monitored and identified late invoices and contacted vendors to obtain tardy invoices.
Set and confirmed customer tree service appointments.
Provided excellent service and attention to customers when face-to-face or through phone conversations.
Improved operations by working with team members and customers to find workable solutions.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Entered customer information and updates in database system to track leads.
Originated invoices, reports and proposals using QuickBooks.

Company Name - Geotechnical Compaction Testing Administrative AssistantCity, State02/2019 - 06/2019

Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
Tracked and submitted employee timesheets to technician liasion for job costing and tracking.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Liaised with senior administrative assistants to handle requests and queries from senior managers.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Monitored technician attendance records by taking note of each project start and end time.
Supported office needs including taking messages, scanning documents and routing business correspondence.
Input lab results into Metafield program to produce results for geotechnical testing compaction and concrete testing.
Organized reports, developed spreadsheets, faxed/emailed reports and scanned documents to inform customer of testing results.

Company Name - Administrative Assistant, Data Entry Clerk, Payroll ClerkCity, State11/2015 - 02/2019

Identified and corrected data entry errors to prevent duplication across systems.
Reviewed and updated account information in company computer system.
Input independent contractor information into spreadsheets and company database to provide office staff with quick access to essential data.
Managed payroll for over 100 independent contractors.
Prepared reports by compiling summaries of leave, deductions, taxes and earnings.
Organized billing and invoice data, prepared accounts receivable and generated sales reports.
Compiled, sorted and verified work order ticket data entry against physical tickets.
Received, filed and processed paperwork and documents for on-boarding independent contractors.
Prepared packages for shipment by generating invoices and setting up courier deliveries.
Identified and fixed errors in data entry and related issues to ensure reports reflect correct information.
Translated written documentation and notes into emails and other types of correspondence.
Answered incoming phone calls and directed callers to appropriate departments and personnel.
Adhered to strict data confidentiality policies to prevent information leakage.
Processed confidential tax form information with care and precision.
Directed social media strategy and initiatives to promote brand building, guest retention, engagement, reputation and revenue-focused activities.
Wrote and uploaded social media posts and articles to drive traffic to company website to help create new leads.

Skills

Proficient with QuickBooks Online, Regions Quick Deposit, Metafield, Arborgold, Exactix, and Microsoft Office.
Strong problem solver
Mail management
Excel spreadsheets
Professional and mature
Accounts receivable
Deposit verification
Collections experience
Payment reviewing
Invoice statements
Invoice processing
Payroll

Account reconciliation
Self-starter
Time management
Social media knowledge
Database management
Error identification
Verifying data accuracy
Data Entry
Multi-line phone proficiency
Excellent communication skills
Customer relationship management

Education and Training

Sunshine 811 ITE Training Certification2019

High School DiplomaIMMOKALEE HIGH SCHOOLCity05/2015

Resume Overview

School Attended

IMMOKALEE HIGH SCHOOL

Job Titles Held:

Accounts Receivables Manager, Executive Assistant
Geotechnical Compaction Testing Administrative Assistant
Administrative Assistant, Data Entry Clerk, Payroll Clerk

Degrees

Sunshine 811 ITE Training Certification
High School Diploma

Accounts Receivables Manager, Executive Assistant Resume Example

Resume Score: 80%

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