Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Senior Payroll and Billing Processor with a broad background in accounts receivable, accounts payable, human resources and payroll administration. Strengths include; excellent verbal and written communication, strong analytical and problem-solving skills and working as part of a team. Expert attention to detail and dedication to providing world-class service. Looking to bring my passion and expertise to a growing company.


• Interpersonal and written communication

• Microsoft and Google applications

• Exceptionally organized

• Detail oriented

• Quick to adapt and learn

• Strong leadership skill

• Efficient

• Training and management support

• Goal focused, and deadline driven

• Quickbooks proficiency

• Varies vendor management systems

12/2018 to 12/2019
Accounts Receivable Specialist Alertmedia Chicago, IL,
  • Worked closely with delinquent account holders to collect and reconcile accounts through approved channels.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
  • Partnered with cash application team and credit manager on timely and accurate posting of remittances.
  • Evaluated open accounts to look for past-due balances and pursue collection strategies.
  • Performed administrative tasks to support strategic initiatives.
  • Prepared and maintained customers' monthly reconciliation schedules.
  • Investigated billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems.
  • Maintained optimal financial controls by securing funds and making accurate transactions and deposits.
  • Coded invoices and other records to maintain organized and accurate records.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Generated, mailed and monitored invoices.
  • Reviewed contracts, proposals and waivers to maintain accurate and up-to-date billing.
  • Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
  • Performed various accounts receivable functions, including cash receipts posting, updating cash flow reports and researching chargebacks and write-offs.
  • Onboarded new employees in time reporting and payroll systems.
08/2008 to 12/2018
Senior Payroll and Billing Processor Quintegra Solutions Bee Cave, TX,
  • Managed payroll and time and attendance systems.
  • Used vendor management systems to manage payroll, time and attendance, and client invoicing.
  • Stay current on multi-state and local tax laws and made sure any changes were immediately noted.
  • Accurately processes 250K of data, validation and transmission of weekly payroll sales.
  • Complies with all IRS guidelines and state regulations when submitting payroll taxes.
  • Invokes continuous process improvement, implementing new procedures and training.
  • Monitors vacation accrual.
  • Works quickly and efficiently, with minimal oversight, to accomplish assigned duties.
  • Audits contracts, orders and vouchers.
  • Ensures the proper processing of garnishments, which include child support and wage assignments.
  • Prepares purchase orders and expense reports.
  • Responds to employee inquiries regarding payroll and timekeeping.
  • Reviews, investigates and corrects errors and inconsistencies in financial entries, documents and reports.
  • Prepares month end closing entries for detailed reporting and record keeping to upper management team.
  • Communicates with vendors and clients to facilitate timely payments.
  • Supervises accounts payable and receivable status and delegates tasks as needed.
  • Maintains account books and accounting systems with accuracy by entering data precisely and proofreading.
  • Verifies items billed against items received and followed-up with vendors and employees to reconcile variances.
01/2005 to 12/2007
Office Manager Laurentide Inc City, STATE,
  • Increased office organization by developing a more efficient filing system and customer database protocols.
  • Automated office operations, overseeing client correspondence, payment scheduling, record tracking and data communications.
  • Monitored and controlled office inventory to ensure adequate supply levels, timely product ordering and efficient management of company resources.
  • Liaised directly with customers to meet needs and maintain satisfaction.
  • Managed incoming and outgoing calls.
  • Increased customer satisfaction by greeting visitors promptly and professionally.
  • Executed clerical needs of company employees, including copying, faxing and file management.
  • Planned and laid out work to meet production and schedule requirements.
  • Drafted a timescale for all jobs.
Education and Training
Expected in
Associate of Science:
Trident Technical College - Charleston, SC
Activities and Honors

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  • Trident Technical College

Job Titles Held:

  • Accounts Receivable Specialist
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  • Office Manager


  • Associate of Science

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