accounts receivable specialist resume example with 14 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - - -

Seasoned Financial Management professional with proven expertise in accounting processes, systems oversight and compliance reporting. Knowledgeable about AP/AR, contract administration, budgeting and all other aspects of successful financial operations. Talented team builder and supervisor with expertise to develop and maintain consistent, accurate and legal accounting structures. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

  • Accounts Receivable Expertise
  • Invoicing Proficiency
  • Billing and Invoicing
  • Invoice Documentation Management
  • Accounts Payable and Receivable
  • Adaptable to Changing Conditions
  • Data Analysis
  • Cost Data Analysis
  • Strategy Development
  • Program Improvements
  • Time Management
  • Report Preparation and Analysis
  • Team Management and Supervision
  • Workflow Optimization
  • Office Management
  • Invoice Processing
  • Financial Auditing
  • Effective and Professional Communication
  • Monthly and Annual Journal Entries
  • Payroll Management
  • Discrepancy Reconciliation
09/2018 to Current
Accounts Receivable Specialist Brightview Landscapes, Llc Pearland, TX,
  • Responsible for timely and accurate invoicing for four companies.
  • Produce, distribute, and track more than 100 monthly AIA contracts/billings.
  • Reviewing legal language on all company waivers, and adding any exhibits needed before approval.
  • Verified validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and from customers.
  • Created and updated financial reports on frequent basis to present information to leadership teams.
  • Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Developed invoicing systems and internal controls to boost billing efficiencies.
  • Summarized receivables by maintaining invoice accounts and coordinated monthly transfers to accounts receivable accounts.
  • Received and input receivables payments in compliance with internal financial procedures.
  • Reconciled computer reports with manually maintained ledgers.
  • Reduced financial discrepancies by accurately managing accounting documentation.
  • Examined customer payment plans, payment history and credit lines to research and resolve delinquent accounts.
  • Coded and obtained approvals for accounts payable invoices to input information into accounting system.

  • Streamlined operations to achieve new efficiencies, improve on-time collections and reduce invoice processing time by 60%.
12/2014 to 08/2018
Staff Accountant Adtheorent Minneapolis, MN,
  • Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
  • Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Certified and processed payroll, electronic deposits and pay adjustments while distributing checks.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Prepared financial reports by collecting, analyzing and summarizing account information and trends.
  • Helped businesses keep finances in order by managing accounting ledgers and recording journal entries.
  • Entered deposits, credit card charges and sales entries to facilitate cash management.
  • Analyzed financial transactions, assigning to specific accounts.
  • Reconciled vendor statements to assist in monthly closings.
  • Reduced financial discrepancies by accurately managing accounting documentation.
  • Performed financial calculations for amounts due, interest charges and balances.
  • Reconciled or entered report discrepancies found in financial records.
  • Calculated and produced checks for utilities, taxes and other operational payments.
  • Handled bi-weekly payroll services for 36 employees.
12/2008 to 11/2014
Senior Administrative Assistant Autodesk Inc. San Rafael, CA,
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Produced and distributed memos, newsletters and other forms of communication.
  • Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Prepared and prioritized calendars and correspondence.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Scheduled staff and monitored resource allocation to provide optimal coverage and service.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Education and Training
Expected in 08/2008 to to
Bachelor of Science: Business Administration And Management
Universidad Adventista De Las Antillas - Mayaguez, PR
Native/ Bilingual
Native/ Bilingual
Additional Information
  • Bonded Notary Public

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Resume Overview

School Attended

  • Universidad Adventista De Las Antillas

Job Titles Held:

  • Accounts Receivable Specialist
  • Staff Accountant
  • Senior Administrative Assistant


  • Bachelor of Science

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