Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
  • Converted AP into paperless department Paper invoices to SharePoint.
  • Helped create layout of SharePoint AP website.
  • Admin Moved AP from SharePoint to MaxRecall SME for Maxrecall implementation Created a work flow using the resources we already had in MaxRecall for expense invoices since we did not purchase the expense module.
  • Implemented PNC P-Card - maximized spend on the p-cards to grow our yearly rebate.
Professional Summary

Dedicated, Multi-talented, driven highly qualified Accounts Payable Team Lead looking to expand my talent into a newly created Accounting Role.

  • Expertise in invoice and payment transactions
  • Accounts payable specialist
  • Account reconciliation
  • Invoice coding familiarity
  • Team leadership
  • Pricing and costing
  • Cash flow analysis
  • Exceptional organization
  • Analytical reasoning
  • Ethical approach
  • Superior attention to detail
  • Advanced computer proficiency (both PC and Mac)
  • Strong in MS Access and Excel
  • Problem-solving
  • Strategic planning
  • Exceptional communication skills
Work History
03/2006 to Current Accounts Payable Team Lead Jps Health Network | Arlington, TX,
  • Started as temp to hire via Staffing Now as AP Representative December 2005.
  • Hired fulltime March 2006.
  • Took additional responsibility aside for AP duties in 2011 and have continued to grow within my general accounting knowledge and duties.
  • Summary of Job Duties Managing Invoices AP PO invoices received via email/mail/fax.
  • Would like to move all PO invoice transactions to Magda.
  • Separate PO invoices into batches by reviewing each invoice (PO vs.
  • Direct Ship Invoices).
  • Average- 700 weekly invoices not including expense/convention check requests invoices.
  • Prepare batches - separate in groups of 20 to upload into MaxRecall.
  • Review/fix invoices in MaxRecall, prepare invoices for EDI upload.
  • Run import to SXE for each batch created Review/fix invoices with errors.
  • Finalize invoices that match "entered mode".
  • Send off invoices with errors to specific departments (Pricing, receiving issues, etc.).
  • Follow up with departments for aging invoices.
  • Work with vendors/departments for discrepancies, credit holds, credits, etc.
  • Insure all early payment discount invoices are paid on time to take advantage of discount terms.
  • Managing Expense Invoices Upload expense invoices received via mail/email/fax/website download into Webdocs.
  • Fill in information needed to route in Webdocs to correct person for approval.
  • Enter approved invoices manually into SXE.
  • Enter freight invoices off Call for Funds report from Tranzact Enter MISC check requests (convention, sponsorship, etc.) Enter Income tax checks and take them to the post office (send certified) and enter check information into spreadsheet.
  • Follow up on aging expense invoices for approval Taxes Enter tax payments received from outside accounts.
  • Insure all paperwork is signed Issue checks Post office run to send out certified Update spreadsheet with payment information Payments - Checks Weekly check runs Run report and review invoices that are to be paid for the week.
  • Analyze invoices to determine if we can extend our terms and move them into the following week's check run.
  • Finalize report and print checks.
  • Print any documentation, remittance stubs, etc.
  • to send out with certain checks.
  • Download check information and create CSV file to upload into JP Morgan Chase Positive Pay (fraud prevention) Review all checks printed - separate checks - mailing the same day, mailing early next week, etc.
  • to optimize cash flow.
  • Fold/Stuff checks Onetime checks for rush payments (requests).
  • Payments - PNC Active Pay (PCard) and Visa Run report for P-Card payment term vendors Update/finalize payments (run ghost check run for CC payments).
  • Create CSV file to upload to PNC Active pay website that will generate the payments.
  • Manage payments, follow up with aging CC payments that vendors have not charged.
  • Enter wire transfers to vendors (PO's and expenses).
  • PNC Active Pay Network Administrator Create logins, issue credit cards, PNC main contact.
  • Monitor activity for any fraudulent charges.
  • Report and follow up with fraudulent claims.
  • Researched topics and completed due diligence to resolve issues in a timely manner.
  • Maintained 100% accuracy in calculating discounts, interest and commissions.
  • Successfully implemented new technologies and process automations to encourage continuous improvement.
  • Composed effective accounting reports summarizing accounts payable data.
  • Posted receipts to appropriate general ledger accounts.
  • Researched and resolved accounts payable discrepancies.
  • Coded and entered at least 40,000 invoices each year into the in-house accounting software.
to MaxRecall Network Administrator School Health Corporation | City, STATE,
  • Create logins for employees.
  • Monitor security for users.
  • Track and trouble shoot all MaxRecall help desk tickets.
  • Main contact with MaxRecall support department (with the help of our Technology team when higher level access is needed to fix the issues.
  • Includes 4 different programs within MaxRecall.
  • Reporting Create/analyze on the fly reports per request for certain expenses GL's in excel format.
  • Cash float, Freight, catalog, Ecommerce, Technology, etc.
  • Assist in Month-End Closing Track all outstanding PO and expense invoices.
  • Push for approvals on outstanding expenses.
  • Prepaid Expenses - Track all expense invoices paid monthly that pay for annual services (licenses, software, Alper, Rent, insurance etc.).
  • Enter/pay in full in appropriate GL.
  • GL Entries -Reclass charges as prepaid and track in my yearly prepaid expenses spreadsheet and breakout charges per length of agreement and accrue per month.
  • Catalog expenses GL Entries - Reclass catalog expenses as an accrued liabilities and straight line a forecasted per month.
  • Keep track of all catalog expenses and compare budgeted/actual.
  • GL entry to reverse at the end of the year the difference.
  • Freight Expenses Tracking monthly freight expenses and report totals.
  • Monthly GL entries Monthly accrual GL entries Help reconcile bank spreadsheet (any AP wires, AP PNC, AP ACH, etc.) Reconcile Bank 6 (Pcard) and bank 7 (Visa).
  • Bank 6 - Ghost checks - compare to statement and add cleared date to match bank statement.
  • Research/resolve discrepancies Bank 7 - post CC expenses and create manual checks to close out and match to bank statement.
  • Research/resolve discrepancies.
  • Research Misc.
  • GL discrepancies upon request.
  • Coop Marketing Reconcile AP portion of COOP credits.
  • Help track and meet with AR, Finance, Marketing regarding outstanding amounts owed.
  • Assists with my vendor knowledge for any vendors that have not been billed coop before.
  • Insight, thoughts, etc.
  • Keep separate spreadsheets apart from other participating departments to insure correct data.
  • Commission and Fees Receive invoices for Commission and Fee's.
  • Send tasks to contract sales to enter against customer accounts to offset charges.
  • Forward information to AR to close out transaction and offset charges.
  • Create EOM AP Spreadsheet - Breakdown of: Outstanding PO invoices.
  • Outstanding expense invoices Outstanding freight Prepaid Expense/Reclass Reclass entries Catalog expenses Catalog Straight-line adjustment Total expenses and freight per GL and create summary.
  • Enter GL entries to accrue expenses in appropriate month.
  • Enter reversal that will offset the invoice entry.
  • Total Prepaid expense invoices for the month and reclass to prepaid GL.
  • Add to prepaid spreadsheet for tracking.
  • Post Reclass and attached Journal numbers Track catalog invoices and reclass them as accrued liabilities.
  • Post monthly Catalog straight-line Projects Data Governance - Vendorside PM Roundtables - Project manager bimonthly meetings Updates New processes to review, contracts, checklists.
general accounting, accrual, AP, AR, cash flow, Catalog, contracts, credit, documentation, Ecommerce, EDI, email, fax, Finance, Funds, Ghost, GL, help desk, insurance, prepare invoices, mailing, Managing, Marketing, meetings, access, excel, mail, office, Month-End Closing, Network Administrator, next, Pricing, processes, receiving, Reporting, Research, sales, spreadsheets, Spreadsheet, Staffing, tax, Taxes, website
Expected in 2012 Bachelor of Science | Accounting University of Phoenix, , GPA:
Expected in 2010 | Axia - Associates, Accounting University of Phoenix, , GPA:
Axia - Associates, Accounting
Expected in 2003 High School Diploma | Glenbard North, Carol Stream, IL GPA:

Fred Pryor Project Management certification

Additional Information

Bilingual - Spanish

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School Attended

  • University of Phoenix
  • University of Phoenix
  • Glenbard North

Job Titles Held:

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  • MaxRecall Network Administrator


  • Bachelor of Science
  • High School Diploma

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