Seasoned Accounts Payable Professional with several years experience supervising and managing teams ranging from 4 to 12 individuals. Thrives at automating processes while ensuring compliance. Chosen as project manager for several ERP and software implementations. Dedicated to motivate and empower staff to achieve highest quality of work using various methodologies such as cross-training, team building exercises and open forum discussions. Vast experience has provided knowledge required for process improvements, KPI achievements, increase in productivity and minimalization of mistakes. Designed reports drastically reduced duplicate payments and saved $millions annually.
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•Supervise the staff to ensure proper and consistent compliance with LUSA approved policies and procedures and ensure all accounting closing deadlines are met.
•Organize and coordinate activities of the accounts payable function to ensure accurate and timely payment processing, accurate accrual data and timely analysis of specific accounts under the direction of the Director of AP.
•Provide management with AP statistics regarding productivity and compliance.
•Coordinate all activities relating to the NON-Group foreign processing and Regefi entry.
•Prepare analysis related to PO use, compliance to PO policy, tax compliance by A/P and other processing statistics.
•Produce and review the monthly control reports to ensure productivity levels meet established criteria and ensure processing is consistent and accurate.
•Approve all vendor additions and revisions via Adobe Workflow, ensuring all necessary documentation is provided and accurate.
•Initiated strong emphasis on straight through processing, which reduced parked and blocked invoices to streamline payment process.
•Provide training, leadership and coaching to promote the development of all individuals within the team.
•Supervise the Accounts Payable Commercial team of 12 and ensure that all financial transactions are accounted in full compliance with IFRS and company standards.
•Develop plan and lead implementation for an in-house Accounts Payable department, including evaluating skill sets and FTE requirements. Ensure proper resources, training and controls are in place for transition from outside service providers.
•Administer the Optura Vendor Invoice Management system and its interface with SAP. Troubleshoot and resolve system workflow or invoice processing issues. Review and maintain authorization tables and approval limits.
•Developed reporting in SAP to monitor payables aging and identify any delinquent approvers. This reporting has decreased past due invoice $ by 20%.
•Manage the Accounts Payable team of 6 and ensure that all financial transactions are accounted in full compliance with IFRS and company standards.
•Verify that vendor accounts are reviewed regularly and all open discrepancies are fully resolved and brought current.
•Prepare and file all regulatory and tax requirements, including 1099 and government surveys
•Facilitate strong working relationships with procurement and supply chain to achieve improved cash generation.
•Examine current practices and drive process improvements in each of the sub-functions within the Accounts Payable group including, discretionary spend, inventory purchases (GR/IR), T&E, foreign currency, and document management.
•Establish and monitor key metrics and targets for functional area, including number of invoices processed, customer inquiries, invoice resolution, payment terms, and working capital management.
•Create, update and maintain internal control policies and procedures, as well as perform testing of controls. Coordinate internal and external audit activities for functional area.
•Play a key role in development of PO creation for indirect spend.
•Assist in the training, planning, and implementation of new A/P system, LAWSON.
•Part of the team who implemented our E invoice system (Image Now) and successfully communicate the new processes and procedures with staff, management, and vendors.
•Execute two weekly check runs for all three companies and ensure proper controls/approvals exist.
•Responsible for overseeing, training and development of a staff of 7.
•Maintain invoice approval authorization table for entire organization.
•Implemented Document Retention Policy and publish inventory annually to senior management.
•Responsible for reporting, review and submission of T&E reports to payroll for entire organization.
•Assist with various compliance reviews, software patch testing, SOXissues and audit requirements.
•Reconciliation of various expense accounts and submission of P&L journal entries.
•Played a key role in transition of new ERP from JDA to Lawson; and, selected as an AP Expert for Image Now implementation to work closely with consultants and ensure reporting was readily available upon transition.
•Analyzed and manipulated data for office services that reduced operational costs and provided data as proof.
•Supported screen design and script development and testing of all facets of the AP Process.
•Created duplicate payment reports for multiple companies resulting in average annual savings of 250K.
•Debit balance analysis and reconciliation.
•Designed and maintained several Access databases that included the streamlining of invoice approval process, monthly accruals, and consolidated billing.
•Negotiation, maintenance and ROI analysis of refuse removal, shredding and document retention service contracts.
•Discount analysis and charge back recovery for expense vendors.
•Item and price validation for supplies, furniture, fixtures, machinery and equipment purchases.
•Forecasted store sales volume, analyzed trends, and reconciled/finalized journal entries for all credit, debit, and gift card purchases.
•Generated all tender and debit cash back analysis reports.
•Submitted accruals in support of credit card interchange fees.
•Analyzed same store sales on quarterly basis.
•Consulted with Merchandise Flow Analysts and resolved any purchase order and vendor disputes.
•Compiled statistical information and generated various daily reports.
•Responded to and resolved any inbound receipt challenges for 10 separate distribution centers.
Minor in Computer & Info Systems
Accepted into New Jersey City University Honors Program
SAP, Microsoft Access (Trained and Certified in Access 97), JDA, Lawson, Oracle, Epicor, Excel, SRM, Regefi, Adobe Workflow and Crystal Reports.
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