accounts payable specialist resume example with 12+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Efficiency-driven person with a diligent approach to handling financial, employee and office records. Respectful and well-spoken with team members, managers, and customers. Smoothly coordinate teams and supplies to accomplish daily office goals.


· Account reconciliation

· Payroll administration

· Confidential document control

· QuickBooks expert

· Microsoft Office proficiency

· Direct deposit processing

· Compiling data

· Computer competency

· Data entry

· First Aid/CPR

05/2017 to 01/2021 Accounts Payable Specialist Afterpay Touch | San Francisco, CA,

· Managed financial operations, month-end reporting, financial schedules, and reconciliations.

· Investigated and resolved discrepancies in monthly bank accounts.

· Developed training procedures and mentored new accounting personnel on company policies and best practices.

· Processed payroll and reviewed employee liability balances in support of HR objectives.

· Problem-solved accounts payable questions on behalf of internal team members, management, and vendors.

· Processed and reconciled 400+ purchase parts, raw materials, and freight invoices weekly.

· Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.

· Completed day-to-day financial transactions, including handling 55 employee payroll.

· Reconciled monthly statements and transactions to keep records accurate and current.

· Liaised with outsourced Human Resources company for compliance.

· Organized and maintained payroll information by entering data, deleting errors, calculating, and collecting information.

· Gathered timesheets to prepare bi-weekly payroll data for processing by payroll coordinator.

· Protected payroll operations and maintained employee confidence by keeping information private.

06/2016 to 05/2017 Medical Administrative Assistant Unitypoint Health | Parkersburg, IA,

· Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.

· Developed administrative processes to achieve organizational objectives and improve office efficiency.

· Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.

· Organized and maintained filing and document management systems by coordinating, archiving and purging files.

· Supported administrative and healthcare staff, providing order fulfillment and inventory management services to ease operations.

· Scheduled and confirmed patient appointments for diagnostic, surgical and consultation services.

· Conducted patient intake interviews to collect medical information and insurance details.

· Scheduled surgeries and procedures in conjunction with Surgical Coordinator.

· Communicated with patients via phone, email and in person to obtain payments on outstanding accounts or accounts requiring deductibles or co-pays.

· Verified insurance coverage, obtained prior authorizations, and updated charts.

· Managed physician calendar, including scheduling patient appointments and procedures.

· Completed registration quickly and cordially for all new patients.

11/2013 to 06/2016 Office Administrative Assistant Rv Retailer | Winston Salem, NC,

· Maintained business records by updating customer information.

· Supported office needs including taking messages, scanning documents and routing business correspondence.

· Collected payments, issued receipts, and updated accounts to reflect new balances.

· Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.

· Served as central point of contact for all outside vendors needing to gain access to building.

· Managed office duties, including ordering materials, organizing workspaces, answering emails, and making phone calls.

· Set up and maintained physical and electronic filing systems to maintain organizational efficiency.

· Guided administrative and professional staff through computer and software problems.

10/2008 to 11/2013 Medical Administrative Assistant Unitypoint Health | Sergeant Bluff, IA,

· Processed accounts receivable and accounts payable.

· Contacted patients regarding unpaid and underpaid accounts to resolve any issues.

· Monitored Payments due from clients and promptly contacted clients with past due payments.

· Scheduled surgeries for multiple surgeons and booked operating rooms.

· Trained new employees on multiple medical billing programs and data entry software.

· Audited new customer files to verify medical necessity and satisfaction of coverage criteria.

· Verified and created claim numbers by communicating with various insurance companies.

· Answered and managed incoming and outgoing calls while recording accurate messages.

  • Filed and stored completed documents on computer hard drives and maintained computer filing systems to store, retrieve, update and delete documents.
  • Transcribed notes from physician dictaphone and compiled into reports for submission to medical billing department.
Education and Training
Expected in 05/2016 to to Associate of Science | Accounting Delgado Community College, New Orleans, LA GPA:
Expected in 02/2021 to to Certificate | Unexploded Ordnance Tech 1 Texas A&M University, College Station, TX GPA:
Expected in to to Bachelor of Science | Accounting And Business Management Herzing University, Dearborn, MI GPA:
  • Major in Business Management
  • Minor in Accounting

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Resume Overview

School Attended

  • Delgado Community College
  • Texas A&M University
  • Herzing University

Job Titles Held:

  • Accounts Payable Specialist
  • Medical Administrative Assistant
  • Office Administrative Assistant
  • Medical Administrative Assistant


  • Associate of Science
  • Certificate
  • Bachelor of Science

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