Accounts Payable Specialist Administrative Assistant resume example with 11+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Industrious educator with solid history of successfully stepping into diverse classroom environments and supporting students with solid lectures, discussions and activities. Implement intervention strategies and discipline management techniques to enhance student success. Trained in attendance, assessment and grading requirements.

  • Account reconciliation
  • Data entry
  • Invoice and payment processing
  • General ledger accounting expertise
  • Closing processes
  • Report preparation
  • Training development aptitude
  • Money handling abilities
  • Quick learner
  • Recordkeeping strengths
  • Computer proficient
  • Creative problem solving
  • Administrative support
  • Good listening skills
Work History
Accounts Payable Specialist/Administrative Assistant, 03/2017 to 05/2018
DierbergsChesterfield, MO,
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Reviewed account documentation for over [Number] accounts, rectified issues and contacted vendors about account changes.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each [Timeframe] .
Deli Associate, 06/2011 to 12/2016
American Pacific CorporationPetersburg, VA,
  • Communicated effectively with customers to plan large or specialized orders, providing customers with recommendations, samples and response to particular requests.
  • Opened new inventory and rotated stock by dates to maintain freshness.
  • Carefully prepared orders by slicing, weighing and packaging cheeses and meats and accurately calculated prices.
  • Maintained clean, trash-free workspaces to maximize productivity and safety.
  • Took special orders for event catering and party trays, assisting customers by recommending additional items, condiments and garnishes.
  • Cleaned and sanitized dishes and utensils, consistently keeping adequate supplies on hand for expected customer loads.
  • Kept work areas clean, neat and sanitized to prevent possible illness or injury among coworkers and customers.
  • Greeted customers at deli counter to fulfill requests and answer questions.
  • Responded to telephone inquiries regarding available products and services and helped customers make appropriate choices.
  • Strictly followed sanitation and food safety guidelines as required by regulatory agencies and company.
  • Listened carefully to customer instructions and prepared orders according to those preferences.
  • Learned [Job title] and [Job title] work tasks in order to provide skilled backup for diverse roles.
  • Handled busy, fast-paced situations and agitated customers with relative ease while remaining professional and calm.
Senior Accounts Payable Specialist, 05/2010 to 05/2012
Wiseburn School DistrictEl Segundo, CA,
  • Communicated with vendors to resolve discrepancies impeding payments.
  • Provided accounts payable expertise to managers and staff members.
  • Maximized client loyalty and satisfaction with prompt, thorough and timely resolutions.
  • Monitored 3-4 employee team while handling day-to-day accounting processes and financial accuracy.
  • Maintained excellent financial standings by working closely with CSR to processes business transactions.
  • Trained and supervised [Number] [Type] employees on best practices and accurate financial forecasting.
  • Verified deposits, rectified discrepancies and processed end-of-day paperwork using [Software] with [Number] % accuracy.
  • Checked [Type] documents for errors and accuracy while updating in [Software] .
  • Analyzed figures, postings and documents to maintain accounting program accuracy.
  • Strengthened financial management processes to bring errors to near-zero in reporting, payroll administration and general bookkeeping.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Designed training program and trained over [Number] new clerks on [Task] , checking for thorough and excellent understanding.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Managed and responded to all correspondence and inquiries from customers and vendors.
  • Strengthened financial operations by conducting bank reconciliations and financial reporting.
  • Proactively identified all accounting errors by developing cross-referencing databases.
Substitute Teacher, 08/2006 to 01/2011
Cypress-Fairbanks Independent School DistrictCity, STATE,
  • Collaborated with teaching staff to devise and implement coordinated educational strategies and student support networks.
  • Kept students on-task with proactive behavior modification and positive reinforcement strategies.
  • Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
  • Took notes and prepared reports on school day activities to provide to primary teacher.
  • Repeatedly requested as substitute teacher for Alternative Learning Center West classrooms by administration based on excellent past referrals and trusted performance.
MBA: Sales Management/Business Development , Expected in 12/2019
University of Houston - Downtown - Houston, TX,
BBA: Management, Expected in 12/2009
University of Houston - Downtown - Houston, TX

Sales Management and Business Development

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Resume Overview

School Attended

  • University of Houston - Downtown
  • University of Houston - Downtown

Job Titles Held:

  • Accounts Payable Specialist/Administrative Assistant
  • Deli Associate
  • Senior Accounts Payable Specialist
  • Substitute Teacher


  • MBA
  • BBA

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