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Accounts Payable Specialist Resume Example

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ACCOUNTS PAYABLE SPECIALIST
Professional Summary

Talented administrative professional with background in accounting and finance. Extensive knowledge of  Payroll/AP, Microsoft Excel and QuickBooks software. Reliable and enthusiastic Administrative Assistant offering six years of experience in office environments.

Skills
  • Oracle 10.7
  • Excel Spreadsheets
  • Microsoft Word
  • Microsoft Outlook
  • JobScope
  • Conference planning
  • Team building 
  • Accurate and detailed
  • Customer service-oriented
  • Filing and data archiving
  • Accounting familiarity
  • Appointment setting
Work History
Accounts Payable Specialist, 10/2017 to Current
Emergent Professional Resources Lp – Houston, TX
  • Generated and submitted invoices based upon financial schedule.
  • Researched topics and completed due diligence to resolve issues in a timely manner.
  • Processed payments and applied to customer balances.
  • Composed effective accounting reports summarizing accounts payable data.
  • Coded and entered at least 200 invoices each day into the in-house accounting software.
  • Reconciled vendor statements and handled payment complaints or discrepancies.
Accounts Payable Imaging Clerk Lead, 04/2012 to 10/2017
NCI Building Systems Inc – Houston, TX
  • Researched and resolved accounts payable discrepancies.
  • Entered all invoices requiring payment via check or bank draft.
  • Contacted customers to collect outstanding payments via one-time or negotiated installment methods.
  • Researched topics and completed due diligence to resolve issues in a timely manner.
  • Performed administrative tasks such as recordkeeping, writing correspondence and gathering materials.
  • Processed payments and applied to customer balances.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Reconciled vendor statements and handled payment complaints or discrepancies.
  • Worked directly with Accounts Payable to achieve invoices being scanned into Fortis Scan station. Completed data entry to have invoices set to pay.
Administrative Assistant, 01/2012 to 04/2012
Seadrill – Houston, TX
  • Reconciled payments in Oracle.
  • Organized remittance to send out to customers.
  • Provided clerical support to company employees, including copying, faxing and file management.
  • Managed office supplies, vendors, organization and upkeep.
  • Opened and properly distributed incoming mail.
  • Completed data entry, tracked incoming mail and maintained the filing for invoices.
Administrative Assistant, 08/2011 to 10/2011
Tranter Inc – Houston, TX
  • Organized remittance to send out to customers.
  • Coordinated office inventory by restocking supplies and placing purchase orders.
  • Kept reception area clean and neat to give visitors a positive impression of the company.
  • Provided clerical support to company employees, including copying, faxing and file management.
  • Directed guests and routed deliveries and courier services.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
Administrative Assistant, 04/2011 to 07/2011
National Oilwell Varco – Houston, TX
  • Organized spreadsheets in Excel.
  • Entered purchase orders.
  • Made company information binders.
  • Provided clerical support to company employees, including copying, faxing and file management.
Administrative Assistant, 01/2011 to 04/2011
SEC Energy Products & Services – Houston, TX
  • Entered purchase orders into JobScope Code 
  • Field credit card expenses 
  • Matched packing slips to purchase orders 
  • Created and maintain job folders
  • Verified and filed field labor service tickets & time-sheets 
  • Filed purchase orders, vendor invoices, expense reports, job cost sheets and invoices Served as back up receptionist.
  • Greeted incoming customers in a professional manner and provided friendly, knowledgeable assistance.
Receciption, 11/2010 to 12/2010
ValvTechnologies – Houston, TX
  • Answered 4-line phone system for approximately 50 people.
  • Maintained calendar for conference rooms and arranged catering for meetings.
  • Organized & distributed mail by department.
  • Kept reception area clean and neat to give visitors a positive impression of the company.
  • Coordinated office inventory by restocking supplies and placing purchase orders.
  • Sorted, received, and distributed mail correspondence between departments and personnel, including parcel packaging, preparation, and efficient shipping.
Receptionist Administrative Assistant, 08/2010 to 11/2010
Canrig Drilling Technology – Houston, TX
  • Answered 4-line phone system for approximately 50 people.
  • Maintained calendar for conference rooms and arranged catering for meetings.
  • Organized teleconferences as needed.
  • Filed for Human Resources.
  • Coordinated office inventory by restocking supplies and placing purchase orders.
  • Kept reception area clean and neat to give visitors a positive impression of the company.
  • Monitored premises security, screened visitors, updated logs and issued passes.
  • Prepared packages for shipment, pickup or courier delivery to customers.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Skills
accounting, Accounts Payable, credit, clients, data entry, Detail-Oriented, documentation, email, expense reports, Filing, Human Resources, process invoices, Invoice Processing, Leadership, meetings, Excel Spreadsheets, Excel, mail, Microsoft Outlook, Microsoft Word, Oracle, organizing, phone system, Process Improvement, receptionist, Maintain files, research, spreadsheets, spreadsheet
Education
High School Diploma: 2008
Tomball Lonestar College- General Studies 43 credit hours completed
Business Management, Lone Star College-Tomball - Tomball, TX

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Resume Overview

Companies Worked For:

  • Emergent Professional Resources Lp
  • NCI Building Systems Inc
  • Seadrill
  • Tranter Inc
  • National Oilwell Varco
  • SEC Energy Products & Services
  • ValvTechnologies
  • Canrig Drilling Technology

School Attended

  • Lone Star College-Tomball

Job Titles Held:

  • Accounts Payable Specialist
  • Accounts Payable Imaging Clerk Lead
  • Administrative Assistant
  • Receciption
  • Receptionist Administrative Assistant

Degrees

  • High School Diploma : 2008
    Business Management ,

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