Accounts Payable Specialist resume example with 19+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Precise, detail-oriented Accounts Payable Specialist with sound judgment and decision-making skills. Experienced in A/P processes and managing vendor relations.


Microsoft Applications, SAP, Oracle, and Great Plains

  • Check processing
  • Purchasing Systems
  • Invoice processing
  • Vendor maintenance
  • Reporting

Merge company's accounting system from Navision to SAP software.

Gain knowledge of new ACH payment system.

Accounts Payable Specialist, 04/2010 - Current
Alcatraz Cruises Jersey City, NJ,
  • Processes Invoices Daily.
  • In charge of Rent invoices for Sage Software North America.
  • Generate weekly check runs and supporting reports to submit checks and invoices for appropriate signatures, mail checks, and maintain AP files.
  • Research and update vendor maintenance file, deleting and/ or activating individual files.
  • Research and Resolve all payment problems.
  • Supports Travel and Expense program, research and process expense reports weekly.
  • Gives invoices updates to Supply Chain about important accounts.
  • Work with Sourcing Team resolving purchase orders problems.
  • Training with Sourcing attended Web EX classes about Procurement and Strategic Sourcing Manages the gift card reward program for Sage sales teams.
Freight Payables Associate, 04/2015 - 01/2015
Nexstar Media Group Raleigh, NC,
  • Responsible for processing vendor invoices, which included identifying and resolving cost variances by coordinating with purchasing to obtain goods receipts.
  • Processed 100 invoices daily.
  • Manage freight payments through corresponding with the logistics, customer service, sales, IT, and sourcing departments.
  • Categorize and report process failures along with preventative solutions.
  • Perform Accounts Payables functions.
  • Provided customer service and establish vendor relationships.
Accounts Receivable Analyst, 11/2015 - 01/2015
Alcatraz Cruises Phoenix, AZ,
  • Reviewed and reconciled cash postings, deductions, chargebacks, and cash discounts.
  • Posted and itemized checks daily in the amounts $5,000,000 or more.
  • Reconciled customer balances by clearing write off deductions.
  • Worked with the cash applications distribution team and the UCB returns analyst to provide a clear and concise receivable for each customer.
Accounts Payable Specialist, 01/2015 - 10/2015
Earthlink City, STATE,
  • Processed 60 invoices daily.
  • Reconciled financial records and prepared status reports in a timely manner.
  • Implemented the Escheatment process to recover outstanding balances in payables and receivables.
  • Contributed to various accounting tasks that included budgeting, audits, report preparation, and research.
  • Accurately prepared and maintained financial transactions for payment that included matching receivable reports to invoices on a daily basis.
  • Prepared 1099s and distributed them appropriately.
  • Demonstrated the ability to respond appropriately to requests from employees and outside vendors or agencies.
  • Provided detailed information to external auditors for end of the year audit.
Rental Control Unit, 04/2004 - 2006
Hertz Corporation City, STATE,
  • Rental Control Unit Processed insurance replacement rentals on a consistent basis.
  • Ensured EDI reservations were processed correctly and forwarded to the proper locations.
  • Reviewed and analyzed billing criteria for compliance with insurance companies on a daily basis.
  • Generated reports utilizing Excel for the sales and management teams.
  • Created new ways and ideas to improve efficiencies in managing the rental contracts.
Accounts Receivable-Supplier Support Associate, 06/2015 - 04/2015
The Home Depot City, STATE,
  • Performed Accounts Receivable/Accounts Payables functions.
  • Hosted vendor meetings to educate suppliers on Home Depot process for effective resolution and focused on paperwork reduction.
  • Earned end of the month award for excellence in customer service regarding prompt resolution to customer's financial issues through effective research and communication.
  • Researched vendor invoices, chargeback discrepancies, and communicated the results.
  • Process 430 invoices weekly.
  • Provided excellent customer service to internal and external customers.
  • Communicated with merchants to correct and resolve terms, pricing, and shipping errors.
  • Analyzed, investigated, and reconciled problem invoices.
Bachelor of Arts: Communications, Expected in 2000
University of Georgia - Athens, GA



Accounting, Accounts Payables, Accounts Receivable Analyst, Microsoft Applications, billing, customer service, EDI, expense reports, Great Plains, insurance, processing vendor invoices, logistics, meetings, Excel, Oracle, payables, pricing, procurement, purchasing, research, supports sales and management, SAP, Strategic Sourcing, Supply Chain

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Resume Overview

School Attended

  • University of Georgia

Job Titles Held:

  • Accounts Payable Specialist
  • Freight Payables Associate
  • Accounts Receivable Analyst
  • Accounts Payable Specialist
  • Rental Control Unit
  • Accounts Receivable-Supplier Support Associate


  • Bachelor of Arts

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