accounts payable specialist resume example

• Maintained accurate records of organizational finances and generated reports as requested.
• Maintained confidentiality of information related to receiving, recording and depositing of funds.
• Collaborated with finance committee to establish procedures for money collection and recording.
• Received dues, fees and payments and provided transaction receipts.
• Used OnRealm to prepare various correspondence, reports and other written material.
• Performed control and balancing procedures to verify accuracy of accounts.
• Verified processing information and deposited received funds into organizational accounts.
• Created and implemented standard operating procedures for records handling.
• Maintained daily reports and advised executive leaders in decision-making processes.
• Managed complex and detailed projects for executives by ensuring budget adherence and timely delivery.
• Developed new filing and organizational practices, saving company $150 per week in labor expenses.
• Updated tracking spreadsheets with latest income, contributions and loan information.
• Established administrative work procedures to track staff's daily tasks.
• Transcribed and organized information to assist in preparing presentations.
• Performed research to collect and record industry data.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Managed filing system, entered data and completed other clerical tasks.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
• Compiled income and budget reports for church leaders.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Facilitated timely delivery of special projects to meet organizational and departmental objectives.
• Continually sought methods for improving daily operations, communications with leaders, recordkeeping and data entry for increased efficiency.
• Processed employees bi-monthly payroll through ADP.

• 16 years of industry experience.
• Researched and resolved accounts payable discrepancies.
• Balanced monthly general ledger accounts to accurately record cost and month end accruals.
• Coded and entered invoices daily into QuickBooks.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
• Successfully implemented new technologies and process automations to encourage continuous improvement.
• Composed effective accounting reports summarizing accounts payable data.
• Posted receipts to appropriate general ledger accounts.
• Gathered data for internal and external audits.
• Maintained friendly and professional customer and vendor interactions.
• Executed customer transactions, including credit card payments,checks and issued credits.
• Oversaw inventory and office supply purchases.
• Composed and drafted fuel reconciliation and accounts payablereports for managers.
• Created and verified Purchase Orders.
  
• Processed accounts receivable and accounts payable.
• Liaised with vendors to order and maintain inventory of office supplies.
• Performed accounting duties including invoicing, mailing payments,researching chargebacks, discrepancies and reconciliations.
• Entered numerical data into databases in a timely and accurate manner.
• Produced monthly reports using advanced Excel spreadsheet functions.
• Added new material to file records and created new records.
• Outlined the appropriate process and procedures necessary to fulfill and complete inquiries.
• Entered and reconciled fuel transactions
• Prepared operational budgets.
• Responsible for deposits and petty cash.
• Proficient in Microsoft Office.
• Planned and executed events and marketing programs.
• Processed all vendor invoices promptly in accordance with company policy.
• Oversaw monthly accounting close process for timely and accurate reporting of financial information.
• Researched all invoices that were past due.
• Interacted with corporate vendors, upper management and peers.
• Answered multi-line phone system and greeted callers enthusiastically.
• Recruited, interviewed and hired new accounts payable employees.
• Maintained internal controls over disbursement functions in accordance with strict Sarbanes-Oxley guidelines.
• Trained and supported new hires to educate on process flow and interdepartmental procedures.
• Created business continuity plans for department in event of disaster or outage.
• Tracked expenditures and prepared reports for records and management review.
• Processed check disbursements and reconciled related ledger.
• Assisted project managers and operations staff with accounting expertise.
• Verified validity of charges listed on payment orders for yearly audits.
• Generated and submitted invoices based upon established accounts receivable schedules and terms.
• Completed month-end closings with journal entries and reconciling accounts.
• Reviewed open purchase orders for integrity, accuracy and completeness of vendor information.
• Monitored front areas so that questions could be promptly addressed.
• Collaborated with Customer Service, Line and GSE departments to achieve program advancement.
• Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
• Interceded between employees during arguments and diffused tense situations.
• Kept high average of performance evaluations.
• Supervised Number administrative team members and provided constructive feedback, resulting in higher morale and increased employee retention.
• Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
• Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
• Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
• Developed and implemented office management procedures to increasing training team productivity and accuracy.
• Achieved specific team objectives and collection activity.
• Conducted ongoing reviews of program financial systems to assess cost control measures.
• Developed internal requirements and standards to minimize regulatory risks and liability across programs.
• Mentored office employees on proper administrative procedures and how to use programs such as Software, keeping operations consistent and efficient for maximum performance.
• Organized meetings for executives and coordinated availability of conference rooms for participants.
• Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
• Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
• Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
• Organized spaces, materials and catering support for internal and client-focused meetings.

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• Posted receipts to appropriate general ledger accounts.
• Researched and resolved accounts payable discrepancies.
• Purchased equipment and office supplies
• Balanced monthly general ledger accounts to accurately record cost and month end accruals.
• Successfully implemented new technologies and process automations to encourage continuous improvement.
• Facilitated successful internal and external audits through sound and thorough documentation.
• Coded and enteredinvoices each day into the in-house accounting software.
• Proficient in Procure it and AS400 software.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
• Maintained complete documentation and records of all purchasing activities.
• Implemented policies to reduce cost and eliminate waste.
• Employed expert inventory management and oversight skills to formulate business metrics and meet corporate goals.
• Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
• Recommended metrics for product availability, costs and delivery to advance business objectives.
• Reviewed order updates to identify best practices aligned with corporate goals.
• Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
• Reviewed proposals, qualified vendors and recommended optimal suppliers.
• Administered project-based data entry assignments within Software database for accurate record-keeping.
• Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
• Wrote standard operating procedures for department.
• Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
• Performed monthly reconciliation of open purchasing orders.
• Tracked inventory shipments and prepared spreadsheets detailing item information.
• Adjusted procedures to maximize department effectiveness.
• Maintained focus and organization to regularly complete tasks with precision, timeliness and flexibility to accommodate fluctuating assignments and emerging business trends.
• Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.