Accomplished Accounts Payable/Payroll Manager with over 10 years of experience and professionalism. Strong multitasker able to manage multiple professionals and projects with accuracy, efficiency and positivity.
Skills
Processing a high volume of vendor invoices, purchase orders, payments and wire transfers weekly.
Analyzing vendor invoices for accuracy and available payment options that maximize company cash position
Meeting tight closing deadlines that include monthly reporting and balance sheet reconciliations of both payroll and accounts payable liability accounts
Proficient in various software systems such as Microsoft Office, Oracle, Great Plains, ADP and more
Exemplary written and verbal communication with an emphasis on building a positive team and strong working relationships with employees and vendors.
Implementing new software, accounting, and payroll programs as well as creating company policy and controls and rolling it out for company use.
Executing a semi-monthly multi state, multi company payroll cycle for exempt and nonexempt employees and processing all compensation including salaries, bonuses, commissions and stock related transactions
Meticulous processing of new hires, state-to-state movements, terminations, status changes, tax changes, deductions, direct deposits, rate changes, retroactive adjustments, and special pays.
Year End reporting responsibilities of 1099's, W2’s as well as maintaining knowledge of current payroll and accounts payable compliance laws
Prompt, courteous, and efficient customer service to employees' questions regarding their pay, deductions, or payroll schedule.
Preparation and posting of all payroll related journal entries and monthly, quarterly and annual reconciliations of all payroll related accounts
Experience
03/2006 to 08/2015
Accounts Payable/Payroll ManagerAccor Hotels – Chicago, IL,
Managed Team of Payroll (PR) and Accounts Payable (AP) specialists
Oversaw month end, quarterly, and Year End Reconciliations of several Liability and AP General Ledger (GL) Accounts
Assisted in quarterly audits and financial statement preparation for both AP and PR liability accounts and prepared all support for variances.
Processed and reviewed semi-monthly payrolls for several multi-state companies
Developed annual payroll schedule and calendar, including transmission and pay dates, communicated to employees and on company's intranet
Processed weekly check runs and accounts payable invoice entries.
Implemented new software in both accounting and payroll, as well as created company policy and controls.
Implemented companywide credit card (American Express) with a focus on spending analysis and over $300,000 cash back to the company through calculated credit card usage
Expense reporting program (Concur) for all executives and employees creating more transparent reporting and identification of vendor discount opportunities
Assisted with acquisitions of companies which included new employee onboarding, communication about company policies and procedures and staying up to date on compliance and controls
Managed all ADP and related payroll systems including ADP EZ Labor/Time & Attendance, ADP Ipay, ADP General Ledger Interface (ADPGLI), Wage Garnishment Processing Service (WGPS), Concur, Fidelity, ADP HandPunch manager, Flexible Spending Account (FSA), Guaranteed Education Tuition (GET), and Trinet
Maintained all Vendor information in Oracle (including Great Plains and QuickBooks)
Funded 401k and FSA contributions and recorded journal entries for each payroll.
Experience with tight deadlines for both AP and PR as well as quarterly audits
Administrator of expense reporting database, reviewed expense reports for accuracy and confirmed validity and business purpose of expenses.
Maintained HandPunch manager software and hourly employee timecards in EZ Labor.
Worked closely with human resources and employees for health benefits and other employee benefit processing and administration.
1099, W2’s and other year-end reporting and deliverables
Efficiently maintained accounts payable transaction processing and led team on training initiatives to ensure continuity.
10/2003 to 02/2006
Accounts Payable/Payroll Mgr & Coordinator of Member ServicesStarpoint Resorts – City, STATE,
Processed monthly multi state payrolls through Ceridian and maintained confidential employee records.
Managed all invoices and processed weekly check runs
Used exemplary communication skills to build strong working relationships with partners, employees and clients.
Prepared and updated vendor files in QuickBooks
Processed W2s and 1099s at year end
06/2002 to 08/2003
Revenue AnalystEHEALTH Insurance – City, STATE,
Performed variance analysis to assist management with financial decision making.
Maintained up-to-date contact information for reviewed cases.
Performed commission calculations, reconciled commission accounts and reviewed for accuracy
Education and Training
Expected in 2002
Bachelor of Arts: Communication WESTERN WASHINGTON UNIVERSITY - Bellingham, WA GPA:
Expected in 10/2008
ADP – Certified Payroll Professional (CPP)
CPP: BELLEVUE COMMUNITY COLLEGE - Bellevue, WA GPA:
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School Attended
WESTERN WASHINGTON UNIVERSITY
BELLEVUE COMMUNITY COLLEGE
Job Titles Held:
Accounts Payable/Payroll Manager
Accounts Payable/Payroll Mgr & Coordinator of Member Services
