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Accounts Payable & Payroll Manager Resume Example

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ACCOUNTS PAYABLE & PAYROLL MANAGER
Professional Summary

Results-oriented Accounts Payable & Payroll Manager with proven track record of getting things done. Dedicated to performing on-time staff, vendors and supplier payments. Offering 12+ years of functional experience in providing AP, AR, Payroll, clerical, financial and administrative services in various fields.

Skills
  • Accounts Payable / Invoice Coding
  • Delinquent accounts monitoring
  • Reviewing open payables
  • Monitoring accounts
  • Accounts receivables
  • Records management
  • Claims investigation and research
  • Front desk management
  • Troubleshooting technical issues
  • Running reports
  • Employee timesheet processing
  • New hire processing
  • Bi-weekly payroll processing
  • Expense reimbursements
  • Resolving discrepancies
  • Data Entry
  • Reviewing timesheets
  • Maintaining employee records
  • Quickbooks
  • MS Office
  • Customer service
  • Paylocity
  • MAS 90
  • Multi-State Payroll
  • Financial Statement Preparation
  • Accruals & Journal Entries
Work History
Accounts Payable & Payroll Manager, 12/2013 to 05/2020
Roswell Bookbinding - Bindtech – Phoenix, United States
  • Generated accounts payable reports for management review to aid in financial and business decision making.
  • Generated and submitted invoices based upon established accounts receivable schedules and terms.
  • Generated financial statements and reports detailing accounts payable status
  • Made accrual adjustments and journal entries.
  • Verified vendor accounts
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Entered invoices requiring payment and scheduled amounts to be paid via check, electronic transfer or bank draft.
  • Kept vendor files accurate and up-to-date to expedite payment processing.
  • Completed multi-state bi-weekly and weekly payroll for four company locations including calculating taxes, reimbursements, bonus, garnishments, vacation and sick time.
  • Use of Hubdoc, Xero, Workflowmax and Bill.com to accurately manage customer accounts.
  • Maintained relationships with vendors and managed vendor invoices
  • Reported financial data and updated financial records in ledgers and journals.
  • Processed end of month financial statements
Office Manager, 12/2008 to 12/2013
Choice Printing Inc. – Phoenix, United States
  • Completed bi-weekly payroll for 10 employees.
  • Handled all incoming business and client requests for information.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Generated accounts payable reports for management review to aid in financial and business decision making.
  • Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
  • Generated and submitted invoices based upon established accounts receivable schedules and terms.
  • Maintained relationships with vendors and managed invoices
  • Completed bi-weekly payroll for company employees, including calculating taxes, vacation and sick time.
  • Used Office, Quickbooks, Print Smith, MAS, AutoCad & Excel to accurately manage accounts and fulfill job duties
  • Head of job costing & estimation
Admin Asst / Payroll Asst, 08/2006 to 12/2008
Double D Painting – Phoenix, AZ
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Organized and scheduled office meetings as well as client appointments for team of 15 or more managers, effectively accommodating agendas.
  • Updated employee files with new details such as changes in address or salary levels.
  • Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
  • Processed payrolls on weekly basis for 100 employees plus
  • Maintained payroll information by calculating, collecting and entering data.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Administrative Assistant, 03/2004 to 07/2006
DD Construction – Phoenix, AZ
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Maintained complex digital filing system for financial information.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Routed incoming calls and faxes and drafted detailed messages to expedite response.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Completed daily data entry to assist A/R & A/P departments
  • Assisted with Bluestake & AutoCad drawing for use in the field prior to excavations.
  • Managed vendors and client relations
  • Handled daily bank deposits

Education
Associate of Arts: Business Management, 08/2019
University of Phoenix - Tempe, AZ
Bachelor of Science: Accounting, Expected in 08/2021
University of Phoenix - Tempe, AZ
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Resume Overview

Companies Worked For:

  • Roswell Bookbinding - Bindtech
  • Choice Printing Inc.
  • Double D Painting
  • DD Construction

School Attended

  • University of Phoenix

Job Titles Held:

  • Accounts Payable & Payroll Manager
  • Office Manager
  • Admin Asst / Payroll Asst
  • Administrative Assistant

Degrees

  • Associate of Arts : Business Management , 08/2019
    Bachelor of Science : Accounting , Expected in 08/2021

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