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Accounts Payable Manager /Personal Assistant Resume Example

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ACCOUNTS PAYABLE MANAGER /PERSONAL ASSISTANT
Summary

Seasoned AP, PR Manager and Administrative Professional with over 30 years of Top-Level Management. Demonstrated ability to multi-task between Bookkeeping, Payroll and Administrative responsibilities.

Skills
  • Accounting Fundamentals
  • Fourth Shift
  • Great Plains
  • Concur
  • Kronos
  • EVO
  • AS400
  • Recruiting and Hiring
  • Reporting capabilities
  • Business processes and procedures
  • Employee training
  • QuickBooks experience
  • Communications
  • Customer Service
  • Bills of Lading
  • Insurance Billing
  • MS Office
  • Administrative support
Experience
Lagos Inc. | Philadelphia, PAAccounts Payable Manager /Personal Assistant05/2015 - Current
  • Review all invoices, code, batch and entere
  • Enhanced profitability by leveraging valuable vendor relationships to negotiate favorable pricing terms.
  • Observed Sarbanes-Oxley guidelines in such tasks as workflow controls for collections management and credit risk assessments.
  • Followed company's strict rules and procedures to maintain data integrity and confidentiality.
  • Worked cross-functionally with various teams and departments to improve operations.
  • Used exemplary communication and interaction skills to build strong working relationships with partners, employees and clients.
  • Prepared operational and risk reports detailing financial metrics to help management make proactive decisions.
  • Worked with regulatory representatives to complete accurate filings and maintain compliance.
  • Efficiently maintained accounts payable transaction processing and led team on training initiatives to ensure continuity.
  • Built strong rapport with new and existing clients to better serve financial needs and promote branch loyalty.
MTP Construction | Mt. Laurel, NJOffice Manager04/2013 - 04/2015
  • Automated office operations, managing client correspondence, record tracking and data communications in database and case management software.
  • Improved operational efficiencies, managing work requests, new orders, pricing and changes while coordinating logistics to verify delivery dates.
  • Quoted and prepared proposals for business services such as type of job and time of job.
  • Calculated time cards & processed payroll using ADP Software.
  • Journal entry of reconciled data into general ledger using Quickbooks software.
USA Payroll | Cherry Hill, NJPayroll Specialist06/2012 - 02/2014
  • Administered payroll and all functions for hundreds of clients throughout NJ, PA, NY & DE.
  • Record and process Time; New Hires; Direct Deposits: Pension Plans; Garnishments/Leins; Bonuses; Commissions; FSA; Medical/Dental Insurance; Commissions; Bonuses; Wages; Garnishments; along with Certified Payrolls.
  • Prepared payroll taxes; Quarterly and YE Reports; W2s using Berkhiemer software when necessary.
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
  • Corrected payroll transactions by voiding checks and issuing stop payment orders.
  • Processed terminations.
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Onboarded new employees in time reporting and payroll systems.
  • Processed rehires, transfers, terminations, garnishments and withholdings.
New Jersey School Boards Association - Trenton | Trenton, NJAP/Payroll Specialist02/2008 - 12/2011
  • Managed accounts payable for organization of 85 personnel.
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Improved accuracy of payroll journal entries by developing and implementing payroll reconciliation tool.
  • Ensured the proper processing of garnishments, which included child support and wage assignments.
  • Collaborated with the Controller to provide insight into audits regarding payroll processing.
  • Onboarded new employees in time reporting and payroll systems.
  • Processed terminations.
  • Worked with third-party vendor on reporting withholdings and SUTA.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Processed rehires, transfers, terminations, garnishments and withholdings.
  • Prepared and maintained support documentation.
  • Monitored vacation accrual.
  • Corrected payroll transactions by voiding checks and issuing stop payment orders.
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties.
  • Managed payroll and time and attendance systems.
Education and Training
Katherine Gibbs Business School | Philadelphia, PASome College (No Degree) in Business
Several Courses And Seminars Throughout My Career | NJ PASome College (No Degree)
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Resume Overview

Companies Worked For:

  • Lagos Inc.
  • MTP Construction
  • USA Payroll
  • New Jersey School Boards Association - Trenton

School Attended

  • Katherine Gibbs Business School
  • Several Courses And Seminars Throughout My Career

Job Titles Held:

  • Accounts Payable Manager /Personal Assistant
  • Office Manager
  • Payroll Specialist
  • AP/Payroll Specialist

Degrees

  • Some College (No Degree) in Business
    Some College (No Degree)

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