accounts payable manager resume example with 16+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA94105
:
Summary
Enterprising, conscientious Accounts Payable Manager with over 15 years of experience of the full cycle accounts payable process. Proficient on the Oracle 11i ERP accounting system and Feith procure-to-pay imaging system, managed the accurate processing of thousands of invoices and payments per month, close attention to detail, time management, and excellent communication skills. Recognized as a hard worker, backed by solid credentials B.S. in Accounting) as well as being proficient in SOX compliance with strong communication skills.
Key Skills
Accounts Payable Process and Management
Month-End Close & Reconciliations Oracle 11i knowledge American Express Corporate Card System Expensify and Trex Expense Reporting system Foreign and Domestic Bank Transactions 1099 Reporting Training and Staff Development
Highlights
MS Office, Oracle, Feith Imaging, Visio
Education
Savannah State UniversitySavannah, GAExpected in ā āBachelor of Science:Accounting - GPA:Accounting
Experience
Bar Harbor Bankshares - Accounts Payable Manager Bar Harbor, ME, 03/2001 - 09/2014
Managed four Accounts Payable Specialists, handled daily A/P processes, PO matching, expense reports, and payment transactions.
Performed monthly closes and reconciliations, reviewed W-9's and performed 1099 year-end reporting.
Issued domestic and foreign wires, established goals and administered performance reviews with direct reports.
Key Results Managed the accurate and timely processing of over 5,000 invoices ($5mil) per month.
Implemented a fully integrated, fully automated records management solution for both electronic and paper invoices (Feith) to insure continuous improvement.
Trained users and served as administrator for this system.
This system resulted in about 100% time savings on filing invoices and about 40% in time saving steps during month-end close because of the invoice transparency.
Automated contestant award payments to uploads to the Oracle Accounts module.
Also negotiated with 60% of the vendors to change from paper checks to electronic transactions.
The uploads reduced the number of invoice lines being entered saving time and the electronic payments greatly reduced the number of void checks and stop payments as a result of "lost checks." Facilitated the user friendly Expensify expense reporting system for US and foreign employees.
This was a system complete with mobile compatibility.
It decreased the amount of past due accounts by about 30%.
Documented the AP internal controls and desk procedures using Microsoft Visio to allow clarity of each A/P process.
The procedures allowed for ease and effective training of staff and adherence to SOX controls and compliance.
Consistently maintained accuracy in daily accounts payable processing allowing for timely month-end closes and reconciliations.
Managed and validated W-9's allowing for the accurate reporting of over 2,600 electronic 1099 returns through the FIRE system of the IRS, with monthly reporting of the DE-542 to the State of California.
Composed a metrics system summarizing all A/P data for Financial Planning & Analysis and other departments, to determine an accurate accountability for cash management and budget preparation.
Initiated foreign wire payments as opposed to checks through the Deutsche banking system enabling foreign contractors to be paid in a timely manner and to alleviate any work stoppage.
Supervised the entire accounts payable processes of A/P staff, approved invoice batches and expense reports in the Oracle Accounts Payable module, ran weekly check runs, performed month-end close and reconciliations, accruals and 1099 reporting, improved vendor relations and reduced aging of invoices.
Trained and developed A/P personnel.
Key Results Supervised the processing of all batches to assure accuracy of amounts, supplier data, and terms.
Close monitoring of all batches prevented the possibility of incorrect data resulting in erroneous payment amounts and incorrect suppliers.
Facilitated internal audit of expense reports to assure accuracy and timely payments of expense reports.
Renegotiated terms and improved vendor relations that occurred as a result of accounts being in a "past due" status.
Improved adherence to payment terms, aiding the process of moving from a C.O.D.
basis to invoice terms.
Implemented a system of cross-checking W-9's to supplier set-ups to improve the accuracy of 1099's, resulting in the deliverance of 1099's in accordance with the IRS specified guidelines.
Supervised, coached, and developed direct reports, and established goals and performance guidelines to assist in growth and development.
Staff was able to see a marked improvement in understanding their current positions and responsibilities.
Processed invoices, ran weekly check-runs, monitored employee corporate credit card accounts, maintained, analyzed, and reconciled accrued liability account and employee receivable account, month-end close and reconciliations, and assisted with the merger of two companies' Accounts Payable departments.
Key Results Invoices were processed in a timely manner resulting in "worry-free" check runs and current vendor accounts.
Implemented procedures for corporate credit cards to assure accuracy in balancing employee accounts to the accrued liability report; resulting in a marked improvement in outstanding expense reports.
Consistently resolved all invoice coding/discrepancies to assure accuracy in expenditures for all departments.
Trained staff on 1099 reporting as a cross training tool to promote growth and development.
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