Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

My experience spans different industries including manufacturing, law and most recently non-profit. This experience has given me the unique opportunity of understanding for- profit and non-profit accounting. I have a managing style that allows me to understand the team as individuals; understanding their strengths and weaknesses, while understanding the goal that we need to meet. I make the necessary process improvements to streamline the daily tasks for a quicker, more efficient process that will yield better results for the entire accounting unit. Accounts Payable Manager directing all operations for a staff of 3 to 13. Well-versed in overseeing all daily such as monthly reporting, invoice processing, training, employee relations and policy development. Highly skilled in building relationships with vendors and other stakeholders.

  • Software
  • D Edwards, SAP, Metastorm, Nav Serenic, Coupa, Concur, Equitrac, Seamless Web, Online Banking, Excel, MS Office, Outlook, Comdata, ESP Truist(Suntrust), Basware, Peoplesoft
  • Time Management
  • Decision Making
  • Prioritizing and Planning
10/2013 to 07/2020
Accounts Payable Manager Cloudflare Dallas, TX,
  • America’s Largest Non-Profit Organization servicing America’s children throughout the world
  • Oversee the day to day operations to ensure timely payments to vendors including 4000 clubs throughout the USA and Armed Service Bases located around the world
  • Responsible for the implementation and maintenance of the Accounts Payable module of Serenic and responsible and maintenance for the Coupa P2P Procurement System
  • Responsible for communication with the P2P vendors and the daily review of the workflow
  • Responsible for P2P system support
  • Process the monthly AP account reconciliation
  • Documented policies and procedures related to Coupa and Serenic
  • Reconcile Coupa to Serenic to ensure all transactions are captured
  • Review and prepare the annual 1099 and 1099R forms for 1099 filing
  • Maintain the recurring expense by ensuring that changes to the schedule are updated
  • Prepare and process monthly and year end accruals
  • Process AP sub-ledger close monthly and annually
  • Manage high level of customer service to clients, outside and within the organization
  • Work closely with upper management on sales and use tax and relocation data collection
  • Processing about 3300 invoices on average monthly
  • Train staff on the operation of the new financial system and procedures
  • Review and reconcile credit card payments monthly
  • Supervise a staff of three
06/2007 to 10/2013
Accounts Payable Supervisor Assurance Kenner, LA,

The Number One Law Firm in the State of New Jersey, specializing in corporate representation.

Accounts Payable Supervisor

  • Ensure prompt and accurate payment to vendors and employee reimbursements
  • Oversee fiduciary accounting payments
  • Maintain high level of customer service to vendors
  • Review and reconcile outstanding checks for all bank accounts
  • Manage the vendor W9 file
  • Analyze the USPTO account monthly
  • Perform online banking tasks
  • Administrator of Metastorm
  • Performed currency conversion on foreign invoices and processed through online electronic system
  • High volume invoice processing (3000 to 4000 invoices monthly via online electronic system)
  • Supervise a staff of six
06/2005 to 06/2007
Accounts Payable Manager Cloudflare Detroit, MI,
  • Prominent Law Firm, specializing in corporate representation, Ensure prompt and accurate payment to vendors and employee’s expense reports
  • Monitor, maintain and reconcile depository account balances
  • Prepare monthly journal entries for depository accounts and cafeteria sales
  • Review vendor statements and contact vendors for any outstanding invoices
  • Review and reconcile outstanding checks for all bank accounts
  • Maintain DCF account activity (Directors’ Contribution Fund), director contributions schedule and director membership schedule
  • Manage high profile vendor customer service
  • Prepared and wrote the Accounts Payable Procedure Manual
  • Review “Positive Pay” online banking daily
  • Processing 2000 invoices monthly
  • Supervise a staff of four
08/2001 to 06/2005
Accounting Operations Manager Bridge Bancorp, Inc. Ronkonkoma, NY,
  • International Law Firm, specializing in corporate representation, Ensure prompt and accurate payment of employee expense reports
  • Reorganized the travel and expense reimbursement department’s audit process to reduce turnaround time
  • Manage the cost and disbursement functions of billable and non-billable clients for the US and international offices
  • Reimburse expenses for US employees relocated to foreign offices
  • Process fiduciary accounting payments
  • Oversee the petty cash operation
  • Reconcile g/l accounts monthly
  • Set international conversion rates for attorney fees and foreign invoices
  • Introduced electronic mail invoices into excel spreadsheets for uploading into the accounting system
  • Maintain Diner’s Club central billing process
  • Review AT&T calling card billing
  • Sustain US vendor maintenance
  • Manage high profile customer service
  • Supervise a staff of thirteen
Education and Training
Expected in 03/2008
Manager APM since:
- ,
Expected in
Associate Degree: Accounting, Accredited Accounts Payables
Rutgers University - ,

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  • Manager APM since
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