Seasoned accounting professional with extensive experience in Accounts Payable, Accounts Receivable, and Payroll. Highly proficient in MS Excel, SAP Super-user Industry experience includes Retail, Manufacturing, and Utilities Experience working in privately-held companies, as well as publicly-traded International Fortune 100 companies Works well in collaborative team environment as well as independently Excellent communication and customer service skills
Education and Training
Aloha High SchoolAloha, ORExpected in 1991 ā āHigh School Diploma:General Studies - GPA:General Studies
, Expected in ā āHigh School Diploma
Associate of Science: - GPA:
Portland Community CollegePortland, ORExpected in 2018 ā āAssociates of Science:Computer Science - GPA:Computer Science
Experience
Toll Brothers - Accounts Payable Coordinator Fountain Hills, AZ, 10/2016 - Current
Oversees review process of all invoices sent offsite for appropriate documentation and approval prior to payment &Reviews all invoices for coding.
Prioritizes invoices per discount potential and payment terms.
Prepares and obtains signatures on all accounts payable checks.
Researches vendor statements, phone calls and discrepancies.
Processes accounts payable reports and maintains accounts payable files.
Prepares analysis of accounts, as required.
Assists in month end closing.
Researches contracts and ensures timely payments upon expiration.
Oversees review process of employee expense reports sent offsite.
Finalizes review of employee expenses and routes to payroll and Assistant Controller.
Coordinates annual 1099 process and performs document retention required for suppliers.
Blitt & Gaines P.C. - ACCOUNTING CLERK Merrillville, IN, 05/2016 - 10/2016
Balances all EFT transactions daily, including review of c-notes, settlements, and returns Reviews and corrects all EFT failures, notifying impacted business partners as necessary or appropriate Establish new EFT processing for providers, pharmacies, agents/agencies as requested or Directed Reviews and finalizes all pre-note approvals making system changes as required.
Moves electronic records to complete and notifies Provider Representatives per established protocol Performs all EFT maintenance including bank-relationship changes for providers, pharmacies, Agents/agencies; research, correct and reissue payment for all EFT failures; and manages the EFT phone line Applies best practices and generally acceptable practices and protocols to all EFT requests Reviewing submitted documentation for completeness, accuracy, and appropriate approvals.
Supports all Payables department functions including workflow task research, invoice processing, void and void and reissue requests as needed or requested Meets or exceeds all stated performance production metrics, both in quantity and quality of Output.
Utilizes imaging and data depository systems to respond to research inquiries and requests.
Perform all reviews and audits as directed by department policy and procedures reporting Findings as prescribed.
Responsible for quality and continuous process improvement within the job scope.
Applied Molecular Transport Inc. - Accounts Payable Specialist South San Francisco, CA, 10/2015 - 01/2016
Support to the Accounts Payable Department.
Includes 3-way vendor match, voucher entry, coding of invoices, month end journal entries, expense report review, filing, faxing, copying, mailing and special projects as needed.
Responsible for entering and processing invoices in an accurate and timely manner into accounting system.
Requires 3-way match, and coding from general ledger.
Voucher data review for payment accuracy and ensure proper general ledger coding.
Maintenance of vendors on accounting system, ensure tax identification is accurate and current For all vendors and year end reporting for 1099's prepare month end journal entries to general ledger Mailing of vendor checks which includes proofing checks for correct vendor address and dollar Amounts.
Copying and faxing of confidential Information for the department as needed Answer external Department questions as it relates to Accounts Payable coding, and or credit card training and assist supervisor as needed in carrying out department procedures.
Department filing of invoices, and check records, set up and maintain files as required Special Projects as assigned Adapt to department changes as the job evolves due to technology, procedures, and Processes Maintain positive open lines of communication with all Columbia Sportswear management, staff And other departments to contribute to the smooth flow of information and efficient operation of the organization.
Perform other related duties as assigned.
Haylor Freyer & Coon, Inc. - Accounting Assistant Oswego, IL, 10/2013 - 05/2015
Match, Process and data enter Direct Factory invoices for payment into SAP (PO and Non-PO Based) Obtain band level approvals for each invoice determined by appropriate factory type Determine appropriate method of data entry Partnering with NLO to assist in getting appropriate documentation for invoice/debit note backup when needed as well as obtaining banking information for factory setup or changes made to Banking.
Partnering with Vendor Setups to correct address/banking issues when necessary regularly manages to capture discounts determine appropriate COGS account to book to in SAP Determine if Customs approval is necessary Reversed invoices for Divert payment process and re-entered to new PO/PO lines eventually manually Assists in communication with Spanish speaking factories when needed.
Training team to Process Canada invoices to better understand the complex Canadian Taxes.
Rush-Copley Medical Center - Accounts Payable Associate / Payroll Assistant Springfield, VA, 2013 - 10/2013
Entered 200 invoices per week into the SAGE system, this manual process demanded validation of exception processes and learning different versions of SAGE.
Process purchase requisitions into SAGE Processed exception invoices, consignment adjustments, cancellations, credit memos Researched and resolved invoice errors in coordination with business partners Execute control process that we verify bank information for Electronic Funds Transfer to ensure data entry into the vendor data base are correct and payments to suppliers are sent to the proper bank accounts Research void checks and cancel invoices, as required Responsible for the preparation and processing of biweekly payroll for over 600 employees; Review and ensure accuracy of approved timesheets Handle the administration of the electronic timekeeping system.
Spectrum Brands - Business Associate City, STATE, 02/2010 - 09/2011
Proactively carried out project support and administrative functions Ensure all required Business documents were presented by email to PM's & Controller for sign off and approval Process purchase requisitions into SAP Tracks purchase requisitions through approval to purchase order creation Tracks equipment From purchase order to site delivery Responsible for Order tracking and vendor follow up Processes goods receipts Process invoices (submission, approvals tracking and payment tracking) Facilitate project Communication between company and vendors Facilitate troubleshooting efforts between the vendor, DM's, PM & technical support.
Correspond with vendors, operations and technical support.
Research issues and coordinate Resolution with product development, operations, tech support, and/or the client.
Avamere Health Services - Accounts Payable Lead City, State, 07/2006 - 04/2009
Process a high number of invoices on weekly basis for 9 different facilities Communicate & problem solve daily with Living Center Administrators Perform set up of New vendors such that all documents and data were available for multiple facilities Reevaluate future suppliers Manage and maintain all W-9 and 1099 forms Review aging reports with Controller weekly and make necessary adjustments Make sure all invoices for Head Quarter office are approved and paid on a timely manner and Review statements to prevent issues Post payroll data and prepare routine reports and/or payments to facilities, insurance companies And others Calculate and process special checks, reviews, edits and makes corrections and adjustments as Needed Coordinate the preparation and maintaining of disbursements, reports and statistics for facilities And others Ensure that payments and facilities reports are disbursed timely and accurately.
Skills
accounting system, accounts payable, administrative functions, Copying, expense reports, faxing, filing, financial statement analysis, general ledger, Process invoices, invoice processing, Mailing, month end closing, PeopleSoft, process improvement, product development, proofing, purchase requisitions, maintain files, SAP, technical support, tech support, validation
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