accounts payable associate resume example with 8+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Dependable Administrative/Accounting Asst offering over 12 years of comprehensive experience in customer relations & account management. Comfortable working independently or as part of a supportive team. Upbeat individual with professional demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Dedicated to fantastic client services, on-time payments and detailed documentation. Friendly and careful worker known for resourcefulness and reliability.

  • Business knowledge
  • Clerical abilities
  • Vendor communication
  • Back office operations
  • Data entry documentation
  • 10-key proficiency
  • Sensitive material handling
  • Records management systems
  • Memo preparation
  • Cash deposit preparation
  • Microsoft/Excel/GP
  • Types 60 WPM
  • Program file distribution
  • Mail management
  • Document retrieval
  • Accounting skills
  • Billing and coding
  • Proofreading
  • Organization and efficiency
  • Office equipment maintenance
  • Professional and mature
  • Dedicated team player
  • Customer relations
  • Strong interpersonal skills
  • Inventory supplies
  • Multi-line phone systems
04/2018 to 04/2021 Accounts Payable Associate 3D Systems | Rock Hill, SC,
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Reduced financial discrepancies by accurately processing invoices and journal entries.
  • Handled high-volume invoice processing with minimal supervision.
  • Coded invoices and other records to maintain organized and accurate records.
  • Prepared and updated vendor files, tax documents and insurance information.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Liaised with vendors and customers to confirm information and address client issues.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
  • Addressed month-end closing functions for detailed reporting.
  • Calculated month-end accrual entries for trade payables.
  • Produced high-quality documents, reports and presentations using Excel & Word.
  • Managed over 250 accounts worth over $750k with accuracy in Great Plains.
  • Paid vendors and verified accounts and payment totals.
  • Handled invoices and purchase orders by properly logging into system.
  • Carefully went over each invoice and requisition for payment.
  • Reconciled vendor statements by verifying entries.
  • Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
  • Maintained historical records by scanning and filing documents.
  • Checked accounting system on regular basis to monitor transactions.
  • Followed company's strict rules and procedures to maintain data integrity and confidentiality.
  • Prepared monthly and yearly accruals and adjustments for accounting cycles.
  • Identified account aging issues, communicated to account holders and quickly resolved problems.
  • Used exemplary communication and interaction skills to build strong working relationships with partners, employees and clients.
  • Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
01/2014 to 03/2018 Administrative Assistant/Acct Assistant Monty L. Hott Production Corporation | City, STATE,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Reviewed and suggested improvements for interoffice correspondence, reports and presentations.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Controlled building access by supplying key cards to employees and visitors.
08/2015 to 12/2015 Customer Service Rep/Loan Asst Red River Credit | City, STATE,
  • Delivered fast, friendly and knowledgeable service for routine questions and service complaints.
  • Established positive rapport with customers, managers and customer service team members to maintain positive and successful work environment.
  • Assisted staff with resolving complex customer issues and implementing targeted solutions.
  • Assisted customers in making payments on accounts and setting up payment plans.
  • Provided outstanding service to new and long-standing customers by attending closely to concerns and developing solutions.
  • Confirmed delivery of orders and troubleshot missed delivery dates, shortages and overages.
  • Responded to in-person and online customers to improve company customer service ratings.
  • Addressed and mitigated escalated situations to meet organizational objectives and drive customer satisfaction ratings.
  • Checked application documents for completion, integrity and compliance with bank standards.
  • Gathered financial histories, environmental reports and property appraisals for review.
  • Followed bank policies as well as FLP, HMDA, and TRID requirements.
  • Strictly adhered to confidentiality protocol regarding client information and documents.
  • Prepared and delivered loan documents to title and escrow teams.
  • Examined and verified information in loan application and closing documents.
  • Organized, filed and maintained customer, department and regulatory loan records.
  • Checked applicant credit, personal references and employment histories.
  • Conveyed acceptance or rejection to customers by mail, telephone or in person.
  • Reviewed historical customer accounts to assess payment compliance and adherence to loan terms.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Documented conversations with customers to track requests, problems and solutions.
  • De-escalated problematic customer concerns, maintaining calm, friendly demeanor.
08/2012 to 07/2015 Office Assistant/Teacher's Aide Little Hoots Daycare | City, STATE,
  • Supported classroom teachers by managing files, preparing materials and updating records.
  • Supervised children on field trips to maintain safety and foster cultural learning experiences.
  • Sorted and shelved books to help manage materials and free up teachers for more important work.
  • Operated binders, sorters, folders, collators and other office equipment to facilitate administrative functions.
  • Supervised children and participated with children in activities.
  • Established positive relationships with students, parents, fellow teachers and school administrators.
  • Kept students safe inside and outside classrooms by proactively monitoring behaviors and tracking student movements, safety hazards and visitors.
  • Assisted teachers with lesson preparation and curriculum implementation.
  • Contributed to positive, educational setting by delivering gentle discipline and promoting student success.
  • Handled clerical duties, managed classrooms and coordinated documents for teachers.
  • Distributed classroom materials, pencils, paper and art materials.
  • Observed children and recorded activities, maintained daily records and created safe environments during activities, meals and naps.
  • Supervised students and maintained security throughout school buildings and on field trips.
  • Wiped down desks and gave students hand sanitizer to avoid germ spread.
  • Drove social, emotional, intellectual, and physical development through age-appropriate enrichment activities.
Education and Training
Expected in to to | Business Administration And Management University of Science And Arts of Oklahoma, Chickasha, OK GPA:
Expected in to to | Secretarial Studies And Office Administration Canadian Valley Technology Center - Chickasha, Chickasha, OK GPA:
Expected in 05/1991 to to | Senior High School, Ninnekah, OK GPA:

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Resume Overview

School Attended

  • University of Science And Arts of Oklahoma
  • Canadian Valley Technology Center - Chickasha
  • Senior High School

Job Titles Held:

  • Accounts Payable Associate
  • Administrative Assistant/Acct Assistant
  • Customer Service Rep/Loan Asst
  • Office Assistant/Teacher's Aide


  • Some College (No Degree)
  • Some College (No Degree)

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