Organized Records Specialist with the ability to readily adapt to changing environments and demands. A strong foundation in records management. Experienced in billing and collection procedures.
Records management professional
Hospital inpatient and outpatient records
ICD-10 (International Classification of Disease Systems)
Current Procedural Terminology
Office support (phones, faxing, filing)
ICD-9 (International Classification of Disease Systems)
HCPCS Coding Guidelines
Familiar with commercial and private insurance carriers
Patient chart auditing ability
Behavioral health billing and collections
Insurance and collections procedures
Resourceful and reliable worker
Accounts Payable Assistant, 06/2010
to 05/2011 K&L Gates, LLP – Washington,
Assisted the Accounting Manager with daily administrative tasks, distributed vendor invoices, processed checks and check requests, and verified financial data.
Maintained electronic and computerized files.
Posted business transactions and compiled cash receipts.
Daily distributed reimbursement checks.
Obtained approval for all invoices, check requests, and cash transactions.
Managed and distributed cab vouchers and overtime meal expenses.
Applied appropriate client matter charge codes and general ledger charges to all pertinent transactions.
Served as liaison between Washington and the Seattle office Accounting Departments.
Facilities & Procurement Coordinator, 06/2010
to 05/2011 K&L Gates, LLP – Washington,
Coordinated the primary functions of the facilities staff, including assisting the Facilities Manager with daily activities and catering and conference room request.
Answered telephones, typed, and duplicated documents.
Prepared Kastle cards, including activation, revocation, and maintenance of loaner card logs.
Prepared and installed signage for relocations and new employees.
Provided a monthly vacant office count to the Boston Office, updated office maps, and prepared telephone list for placement in conference rooms.
Coordinated HVAC overtime requests, floor warden program, department staff leave, and collected and reviewed time sheets.
Purchased and maintained supply inventory.
Met with supply vendor on a weekly basis to review inventory, obtain pricing, and budgeting.
Oriented new hires and assisted in their arrival and coordinated terminations.
Processed and managed invoices, maintained vending machine petty cash reimbursements, and processed payments of various vending accounts.
Served as backup to Catering Assistant.
Records Specialist, 10/2008
to Current K&L Gates, LLP – Washington,
Responsible for coordinating primary functions of the department, including the processing of new files, maintaining off-site storage materials, implementing the records retention program, and coordinating case room activities.
Mentor and train new staff and other Firm personnel on records operations.
Assist end-users with searches for missing folders and documents on Legalkey Attorney Desktop.
Manage projects in a largely independent manner with minimal supervision; develop plans, organize files and work flow, support staff, and assume responsibility for the completion of major projects.
Respond to complex and basis requests for files and records information from attorneys and staff.
Research and retrieve appropriate files using all search tools available, including manual and electronic resources.
Prepare new files both physically and within the records database.
Provide correct data entry and identification for new records.
Checkout files to appropriate personnel and correctly implement Firm procedures for the review and disposition of privileged and non-privileged material.
Track the location of files in records database and in manual systems.
Detect and correct discrepancies between index entries and physical documents.
Maintain consistency of data between the vendor and Firm databases and handle vendor invoices.
Data Technician, 07/2001
to 10/2008 Federal Energy Regulatory Commission General Dynamics IT – Washington,
Managed an electronic filing system by reviewing and analyzing legal and technical documents and validated documents with quality assurance for all manually scanned documents.
Performed quality control and corrected errors found in folders and documentation.
Indexed multiple levels of documents in batches to be processed for quality control in electronic folders, viewed and researched documents, reconciled documents within folders to ensure that requirements were met and prevented duplication.
Maintained company standards and followed established policies and procedures.
Worked with others to promote team environment and good working relationships.
Filtered prohibited documents and ensured that all scanned documents were located in the correct files.
Provided research and resolution for rejected documents.
Medical Receptionist, 06/1998
to 07/2001 Kaiser Permanente – Largo,
Managed, maintained, filed, tracked, and sorted medical records.
Kept track of and created reports of diagnosis and dictations for the department.
Scheduled and managed appointments for all mammography and ultra sound patients and maintained therapist and technicians' calendars.
Filed and transported the mammography films by appointments.
Stocked and kept inventory of supplies.
Assisted in the operations of the front desk by receiving and screening phone calls, data entry, and processed medical claims for insurance purposes.
Managed and maintained the front desk operations.
Scheduled appointments and maintained the department's daily calendars.
Scheduled interpreters for the hearing impaired and for patients who could not speak fluent English.
Filed, managed, tracked, archived and sorted medical files and records.
Processed claims and record releases.
On-Call to Physical Therapy and Pharmacy.
Maintained the front desk operations, received and screened phone calls, scheduled appointments and greeted visitors.
Assisted therapist and patients in routine physical therapy sessions and prepared the rooms for appointments.
Stocked and replenished supplies daily.
Handled cash, processed co-payments, and filed prescriptions.
Recorded physician's request and provided excellent customer support.
Associates of Arts: General Studies,
2013 Prince Georges Community College - Largo,
MD General Studies
A.A. degree: Health Information Managementt,
Health Information Management
GWDC ARMA Spring Seminar 2012
HIPAA Privacy and Security Online Course: 9 2012
Associate of Arts: Health Information Management,
Current Prince George's Community College - Largo,
10 key calculator, Accounting, administrative, Administrative Support, Attorney, backup, budgeting, CRT, client, customer support, data entry, databases, database, diagnosis, documentation, fluent English, filing, financial, general ledger, HVAC, insurance, Internet Explorer, inventory, legal, Lotus Notes, Mainframe, materials, Mentor, Access, Excel, Office, Microsoft Outlook, PowerPoint, Microsoft Windows, Microsoft Word, Microsoft Works, Netscape Navigator, PeopleSoft, personnel, policies, pricing, quality assurance, quality control, receiving, Research, RIMS, Scanner, sound, supervision, telephone, telephones, phone, IBM Utilities
Federal Energy Regulatory Commission General Dynamics IT
Prince Georges Community College
Prince George's Community College
Job Titles Held:
Accounts Payable Assistant
Facilities & Procurement Coordinator
Associates of Arts : General Studies , 2013 A.A. degree : Health Information Managementt , GWDC ARMA Spring Seminar 2012
HIPAA Privacy and Security Online Course : 9 2012 Associate of Arts : Health Information Management , Current
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