Accounts Payable and Receivable Specialist Resume Example

Accounts Payable

• Review all purchase orders and invoices for appropriate documentation, coding and approval prior to payment processing.
• Ensure proper authorization is received for all purchases.
• Review recurring monthly expenses and enter into accounting software for payment.
• Enter and post ACH payments into accounting software.
• Process checks weekly, match invoice and backup to checks, obtain CEO and Board Member approval and signatures when necessary, distribute checks accordingly.
• Maintain payables files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Review and reconcile transactions for all purchasing cards.
• Review Vendor statements, research and correct discrepancies.
• Weekly review of the Aged Encumbrance/Purchase order report and Aged Payables report.
• Submit PERA contributions for PERA retiree Vendors.
• Maintain the accounts payable email.
• Create new Vendors - requesting W9's, setting up 1009 Vendors as necessary.
• Process and distribute 1099's to Vendors each January.
• Research outstanding checks and follow up as necessary.
• Purchase classroom supplies, special order requests, curriculum and other miscellaneous requests from Administration and staff.
• Maintain and track all purchases, monitoring tracking on shipments, updating recipients, processing refunds, re-ordering.
• Provide training and support to staff in regards to financial policies and procedures.
• Set up tax exempt accounts with new Vendors, submitting documentation as necessary.

Accounts Receivable/Petty Cash

• Oversee all cash receipts, including coding and posting of receipts in accounting system.
• Count log and deliver deposits to the bank twice per week and manually enter as cash receipts in accounting system.
• Prepare and post monthly budget transfers including Transportation, Athletics transportation, Nurse Clinic, Event Rentals, Food Service and miscellaneous reclass entries.
• Collect student fees and reconcile payment batches twice per week.
• Enter and post miscellaneous checks to correct account codes.
• Prepare and distribute donation letters to clients/customers.
• Research deposit discrepancies from bank.

Human Resources (2017-2018)

• Administer new employee hire process, including entering into Human Resources Management System.
• Administer the employee separation process and coordinate with payroll.
• Run CBI background checks in addition to E-Verify
• Oversee employee benefits and maintain in HR database.
• Process workmans comp claims.

Volunteer Coordination

• Process Volunteer paperwork and maintain approval spreadsheet.
• Enter Volunteer information into "Help Counter" Volunteer Database.
• Communicate Volunteer opportunities throughout the school year.
• Process CBI background checks.