(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Meticulous accounting professional bringing 15 years of payables/receivables experience in strategic planning, financial record keeping methods, customer relationship management and account reconciliation. Proficient in Abila MIP Fund Accounting and Microix. Responsible, enthusiastic and dedicated individual with excellent communication skills and exceptional work ethic.

  • Invoice and payment processing
  • Proficient in Abila MIP Fund Accounting and Microix
  • General ledger accounting expertise
  • Financial Record Keeping
  • Excellent communication skills
  • Efficient multi-tasker
  • Exceptional work ethic
Metropolitan State University of Denver Denver, CO Expected in 05/2012 Bachelor of Arts : Human Performance And Sport - GPA :
Metropolitan State University of Denver Denver, CO Expected in 05/2012 Associate of Arts : Minor: Marketing - GPA :
Work History
Mister Sparky Northwest Arkansas - Accounts Payable and Receivable Specialist
Tulsa, OK, 07/2013 - Current

Accounts Payable

  • Review all purchase orders and invoices for appropriate documentation, coding and approval prior to payment processing.
  • Ensure proper authorization is received for all purchases.
  • Review recurring monthly expenses and enter into accounting software for payment.
  • Enter and post ACH payments into accounting software.
  • Process checks weekly, match invoice and backup to checks, obtain CEO and Board Member approval and signatures when necessary, distribute checks accordingly.
  • Maintain payables files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Review and reconcile transactions for all purchasing cards.
  • Review Vendor statements, research and correct discrepancies.
  • Weekly review of the Aged Encumbrance/Purchase order report and Aged Payables report.
  • Submit PERA contributions for PERA retiree Vendors.
  • Maintain the accounts payable email.
  • Create new Vendors - requesting W9's, setting up 1009 Vendors as necessary.
  • Process and distribute 1099's to Vendors each January.
  • Research outstanding checks and follow up as necessary.
  • Purchase classroom supplies, special order requests, curriculum and other miscellaneous requests from Administration and staff.
  • Maintain and track all purchases, monitoring tracking on shipments, updating recipients, processing refunds, re-ordering.
  • Provide training and support to staff in regards to financial policies and procedures.
  • Set up tax exempt accounts with new Vendors, submitting documentation as necessary.

Accounts Receivable/Petty Cash

  • Oversee all cash receipts, including coding and posting of receipts in accounting system.
  • Count log and deliver deposits to the bank twice per week and manually enter as cash receipts in accounting system.
  • Prepare and post monthly budget transfers including Transportation, Athletics transportation, Nurse Clinic, Event Rentals, Food Service and miscellaneous reclass entries.
  • Collect student fees and reconcile payment batches twice per week.
  • Enter and post miscellaneous checks to correct account codes.
  • Prepare and distribute donation letters to clients/customers.
  • Research deposit discrepancies from bank.

Human Resources (2017-2018)

  • Administer new employee hire process, including entering into Human Resources Management System.
  • Administer the employee separation process and coordinate with payroll.
  • Run CBI background checks in addition to E-Verify
  • Oversee employee benefits and maintain in HR database.
  • Process workmans comp claims.

Volunteer Coordination

  • Process Volunteer paperwork and maintain approval spreadsheet.
  • Enter Volunteer information into "Help Counter" Volunteer Database.
  • Communicate Volunteer opportunities throughout the school year.
  • Process CBI background checks.
American Reprographics Company - Accounts Payable Specialist
Corona, CA, 02/2012 - 07/2013
  • Utilize the Net Settlement Reports to prepare and distribute offsets to vendors, follow up regularly and provide necessary information for offset approval.
  • Daily check processing and distribution to appropriate parties.
  • Maintain vendor bank details and contact information to ensure effective and timely communication.
  • Assist with the preparation and processing of bi-weekly prelims.
  • Prepare Custom House and deliver to Treasury Department.
  • Post wire payments and offsets in Oracle.
  • Reconcile vendor account statements.
  • Manually entry of debits/credits, void and place stop payments, make corrections, re-class shipments and review client payment history in Oracle.
  • Research and respond to vendors regarding questions/concerns with account.
  • Process International and Domestic invoices in RITS.
  • Assist with other accounting projects as assigned.
Medical Careers Institute - Administrative Assistant
Remote, OR, 05/2009 - 02/2012
  • Performed general office duties, including answering multi-line phones, routing calls and messages, greeting visitors and maintaining file organization..
  • Collections.
  • Data entry.
  • Developed and maintained contacts for customer Accounts Payable representatives, significantly decreasing the "over 90" past due balances.
  • Logging service calls for customers.
  • Payroll entry and approval.
  • Invoice processing into Corrigo, Ariba and Facilities Maintenance software programs for national customers.
  • Completed a warehouse restructuring project and maintained parts inventory.
  • Receiving, logging and distribution of parts to customers and other branches.

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School Attended

  • Metropolitan State University of Denver
  • Metropolitan State University of Denver

Job Titles Held:

  • Accounts Payable and Receivable Specialist
  • Accounts Payable Specialist
  • Administrative Assistant


  • Bachelor of Arts
  • Associate of Arts

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