, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
Summary
Dedicated accounts payable professional with 8 years of experience in an office setting managing invoices, tracking expenses and vendor management. Skilled in reconciliation procedures, accounting principles, payment processing, report generation and issue resolution. Broad experience includes office management, bookkeeping, payroll, schedule management, accounts receivable, invoicing, database management, and contract management. Excels at prioritizing, completing multiple tasks simultaneously, and achieving project goals. Strong attention to detail. Well-organized and analytical in approaching problems and resolving variances.
Skills
PC proficient
Windows
Advanced MS Office Suite knowledge
Adobe Acrobat Pro
QuickBooks
Tyler Incode (Trained)
Accounts Payables
Accounts Receivable
Recordkeeping and bookkeeping
Account balancing reconciliation
Expense reporting
Check processing
Bill payment
Petty cash disbursement
General ledger entries
Coding
Report generation/spreadsheets
Data entry
Office Management
Clerical Duties
Human Resources
Employee relations
Payroll
Sensitive material handling
Issue response and resolution
Event coordination
Technologically savvy
Experience
Accounts Payable and Asset Manager /Assistant to the Director, 11/2017 to 01/2021 Willis Towers Watson – Stockholm, ME,
Accounts Payables duties such as received, coded, verified approvals and issued payments for all invoices, check requests and expense reports.
Created and maintained vendor files.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Generated financial and inventory reports to present decision-makers with valuable data.
Aided senior leadership during executive decision-making process, generating customer, employee and performance data reports to recommend corrective actions and improvements.
Spearheaded special projects and efficiently carried out effective problem-solving.
Processed incoming mail and packages and placed envelopes in bins to be dispersed to personnel in all departments.
Assisted the Finance Director with daily operation task such as, reconciling credit card and account statements, monthly billing of benefits, fuel master logs and making journal entries or adjustments as needed.
Requisitioned office supplies, assisted in payroll, performed recordkeeping and tracked time cards for all departmental office employees.
Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
Provided clerical services such as faxing, scanning, copying and notarizing documents for customers.
Created, documented and implemented the City's Asset and Inventory Policy and Procedures to reduce the inaccuracies on the Balance Sheet and prevent lost assets and inventory.
Responsible for entering, removing or reassigning Fixed Assets and Controlled Assets into Asset Database.
Maintained the City's Municipal Insurance Policy.
Gathered information to file insurance claims and incident reports for the City and minimized inaccuracies by maintaining accurate records.
Liaised between attorneys, insurance company, employees and Elected Officials/Supervision during any litigation matters involving the City.
Acted as HR Coordinator and handled all HR issues such as recruiting, onboarding, benefit coordination, Workers Comp claims and files.
Maintained personnel records, including applications, performance reports, payroll records and medical files.
I reviewed and revised the City’s Employee Policies and Procedures and updated the Employee Handbook.
I also served on the City’s Career Board and handled employee related issues including investigations of misconduct.
Oversaw special event calendars for all Official City Events, factoring in availability and expected operational demands to keep workloads in balance.
Coordinated catering services for various functions, including sales trainings and department meetings.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Office Manager Assistant, 09/2016 to 11/2017 Performance Contractors, Inc – City, STATE,
Assisted Office Manager with daily operations such as contacting vendors to place an order, inquire about invoice discrepancies, issue PO numbers or check order status.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Input expenses, reconciled accounts and investigated variances to manage accounts payable and receivable.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Received daily completion updates from supervisors and entered the updates in the Master Job Log Book and the Master Job Log Excel Spreadsheet for use in weekly billing;.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Tracked, reconciled and entered weekly timesheet data into Excel spreadsheet for transmittal to accounting department for payroll processing.
Employee relations such as recruiting, managing employee files and processing new employees.
Opened/Closed gates for employees to enter and exit daily, signed employees in/out.
Events Coordinator /Executive Assistant, 05/2016 to 09/2016 City Of Semmes – City, STATE,
Created, planned and directed City sponsored events
Organized all event logistics and operations, including facility selection, pricing, transportation, accommodations, food and beverage selections and audio-visual arrangements.
Designed and maintained spreadsheets documenting vendor, facility and guest information.
Coordinated vendors, timelines and budgets for events.
Recommended money-saving strategies for events to bring costs within budget.
Directed event production in collaboration with sponsors, hosts and internal teams.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Administrative Assistant to the Mayor.
Provided numerous administrative duties such as responding to emails and calls on the Mayor's behalf, coordinated meetings and appearances.
Obtained signatures for important financial and legal documents.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Conducted required research, documentation and reports for executive team, board members and stakeholders.
Researched topics of interest and culled gathered information to produce concise reports.
Assisted customers with clerical services offered such as, faxing, scanning, copying and notarizing documents.
Office Manager Assistant / Firewatcher, 07/2009 to 05/2016 Performance Contractors, Inc – City, STATE,
Assisted Office Manager with daily operations;.
Reconciled weekly timesheets and entered data into Excel for transmittal to finance department for payroll processing.
Fire watch or Hole watch when needed in plant.
Stood ready with fire suppression equipment such as fire extinguishers to watch for flare-ups.
Inspected work areas to identify actual and potential fire hazards surrounding industrial work.
Removed flammable materials from reach of ignition sources to minimize fire risk.
Coordinated emergency response for fires unable to be controlled with on-site systems and equipment.
Used authority to stop operations at moments' notice to control fires and prevent injury or damage.
Inspected fire extinguishing and fire protection equipment meticulously, immediately reporting any repairs needed.
Warned other personnel of danger or to evacuate, using verbal or other prearranged methods of communication.
Protected individuals by restricting public access to areas of high-risk and known hazard.
Enforced established regulations concerning environmental protection and fire prevention.
Handled monitoring devices, such as oxygen and gas monitors and mercury vapor analyzer.
Decreased safety accidents by closely monitoring oxygen levels in confined spaces and keeping an accurate log of coworkers entering and exiting confined spaces on construction sites.
Met company and OSHA safety guidelines for work site operations to minimize worker risk.
Maintained clean, safe working environment by removing waste from job site prior to shift completion.
Education and Training
High School Diploma: , Expected in 05/1997 Satsuma City High School - Satsuma, AL GPA:
Certificate: Passport Acceptance , Expected in 04/2020 United Department Of State - , GPA:
Certified Passport Acceptance Agent
Certificate: Professional Development, Expected in 06/2020 Fred Pryor Learning Solutions - Online, GPA:
Completed professional development courses in The Accounting Cycle; Principals of Financial Reporting; Depreciation Basics;
Certificate: Professional Development, Expected in 02/2019 Fred Pryor Learning Solutions - Online, GPA:
Completed continuing education in Payroll Basics and Payroll Law
Certificate: Human Resources Development, Expected in 07/2018 Fred Pryor Learning Solutions - Online, GPA:
Completed professional development courses in Human Resources Responsibilities; HR Department of One; FMLA Compliance; Internal Investigations and Confidentiality
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School Attended
Satsuma City High School
United Department Of State
Fred Pryor Learning Solutions
Fred Pryor Learning Solutions
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Job Titles Held:
Accounts Payable and Asset Manager /Assistant to the Director
