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Accounts Payable / Accountant Assistant Resume Example

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ACCOUNTS PAYABLE / ACCOUNTANT ASSISTANT
Professional Summary

Successful at multitasking in fast-paced financial environments to handle diverse accounting and clerical needs. Familiar with GAAP standards and construction industry practices. Good communication, organizational and project management abilities.

Skills
  • Portuguese fluency
  • Spanish fluency
  • Report analysis
  • General Ledger
  • Quick learner
  • Microsoft Excel Certified
  • VLOOKUP Excel
  • Spreadsheet Excel
  • Schedule oversight
  • Certified Computer Office Assistant
  • Project organization
  • ROI strategies
  • Data Entry
  • Pivot Tables
  • Account Reconciliation
  • Construction AP / AR Experience
  • Contract Review
  • Monthly Account / Bank Reconciliation
Work History
Property AccountantJun 2019 - Current
RGM Vacation Kissimme , Florida
  • Compiled general ledger entries on short schedule with 100% accuracy.
  • Conducted detailed technical and analytical review of federal/state corporate, partnership and S corporation tax returns, FAS 109 provisions, and quarterly estimates prepared by associates.
  • Completed personal property tax, business license and business occupancy tax returns and submitted to tax offices.
  • Conducted internal audits, fixed asset reviews and property inventory evaluations to obtain asset performance information.
  • Verified accounts payable documentation and generated weekly check runs to pay tax and liabilities before predetermined deadlines.
  • Performed electronic banking transactions and completed bank reconciliations to obtain comprehensive picture of organization bank accounts.
  • Prepared for year-end audit cycle by compiling documentation for income statement and balance sheet accounts.
  • Prepared quarterly LP financial reports for various venture capital funds.
  • Reconciled and billed annual CAM, Tax, and other miscellaneous billings for each property.
Staff AccountantNov 2018 - Jun 2019
Kinetics SystemsLivermore, CA
  • Kinectis is a process and mechanical contractor, specializing in the design and installation of process, mechanical, plumbing, and HVAC systems.
  • Reviewing, verifying and organizing invoices for approval through 3-way matching; clarifying any questionable items or pricing on invoices; and resolving any purchase order, contract or invoice discrepancies
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
  • Recording invoices accurately and on time into appropriate accounts into accounting system maintaining proper documentation of all invoices processed
  • Responsible for maintenance of AP inbox, moving all invoices out for review and approval, keeping emails organized and filed, responding within 48hrs or less
  • Processing the daily deposit and maintaining proper reports needed for AR transactions and bank reconciliation
  • Responsable to create and update Excel spreadsheets and word documents for assets, cost accounting, bank draws, waivers and other miscellaneous;
  • Make general ledger journal entries for loan activities, lot purchases, accounts receivable and deposits; Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
  • Posted high volume of monthly payments, performed research, tracked misapplied payments, prepared monthly reporting
  • Support month end close by making sure all invoices are matched and approved, all batches are finalized and prepare acrruals for GL) accounting
  • Kept vendor files accurate and up-to-date to expedite payment processing
  • Prepare weekly list of critical vendors for AP meeting and inform purchasing of critical vendor accounting
  • Monitored status of accounts receivable and payable to facilitate efficient processing
  • Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation and disbursements
  • Provided treasury and cash management by overseeing reconciliation of banking activity, credit card processing
Staff AccountantApr 2012 - Sep 2018
IDEA US Oakley, CA
  • IDEA US distributes semiconductors and electronic components, the company markets its products to original equipment manufactures, electronics manufacturing service providers, and original design manufactures.
  • Responsible for weekly reporting; and daily purchase orders;
  • Responded to inquiries and researched and resolved problems related to transactions handled by the department;
  • Reviewed each invoice and requisitions for payment approval;
  • Analyzed and researched reporting issues to improve accounting operations procedures;
  • Verified vendor accounts by reconciling monthly statements and related transactions;
  • Reviewed GL entries and assessed accuracy;
  • Set up and updated customer accounts with interactions, payments and personal information;
  • Reconciled processed work by verifying entries and comparing system reports to balance;
  • Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations;
  • Responsible for administering daily client billing; cash collections; significant multi-tasking, sound decision making while working independently; and with clients or staff, and management. Responsible for notifying Controller of any significant issues;
  • Managed efficient cash flow reporting, posted cash receipts and analyzed chargebacks, independently addressing and resolving issues
  • Tracked all hours and expenses to keep project on task and within budgetary parameters.
  • Formulated complete project plans and coordinated engineering, design and shop drawing efforts.
  • Maintained project schedules by managing timelines and making proactive adjustments.
  • Reviewed accounts, resolved coding areas and tracked recurring expenses for accrual entry.
Bank System AnalystAug 2006 - Jan 2011
Bank Itau Sao Paulo, Brazil
  • Bank Itau the largest private sector bank in Brazil and one of the largest financial institution in Latin America.
  • Analyse and processed levies from all government agencies and followed extremely strict guidelines and regulations according to the specific requirements
  • Performed research on customer bank accounts including placing holds on the funds and account messages
  • Contacted banking center, branches, internal/external attorneys, and state and federal agencies if needed to resolve issues
  • Investigated facts and laws to determine causes of action and to prepare cases. Researched state statutes, decisions, legal articles, codes and documents
  • Entered numerical data into databases in a timely and accurate manner. Managed large data projects, including scheduling, data entry, and checking for accuracy
Education
Certificate: Accounting 2013
Liberty Adult SchoolBrentwood, CA
Quickbooks Pro (Expert + Accounting)2012
Huntington Beach Adult SchoolHuntington Beach, CA
Associate Degree In Finance 2008
Instituto IbmecSao Paulo, Brazil
Certifications

Quickbooks Certification

Excel for Accountant

Accountant Assistant Certification

Bookkeeper

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Resume Overview

Companies Worked For:

  • RGM Vacation
  • Kinetics Systems
  • IDEA US
  • Bank Itau

School Attended

  • Liberty Adult School
  • Huntington Beach Adult School
  • Instituto Ibmec

Job Titles Held:

  • Property Accountant
  • Staff Accountant
  • Bank System Analyst

Degrees

  • Certificate : Accounting 2013
    Quickbooks Pro (Expert + Accounting) 2012
    Associate Degree In Finance 2008

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