Detail-oriented, efficient and organized accounting/payroll technician with excellent verbal and written skills, along with a background in banking and school district financial and clerical functions, seeks to provide administrative, accounting and payroll support to school business or finance department.
Prepare deposit of County Office's monies weekly, serving as back-up to courthouse courier to transport deposit to Auditor's and Treasurer's departments. Audit accounts payable batches for Lassen Union High, Shaffer Elementary, Big Valley Joint Unified and Westwood Unified School Districts; back-up person for the County Office's accounts payable printing. Audit payroll for Lassen Union High, Shaffer Elementary and Big Valley Joint Unified School Districts. Print payroll warrants, APDs and non-paid benefit run for all school districts; scan and archive electronic back-up of such after PERS/STRS corrections are computed. QSS/QCC Administrator/System Manager creating and maintaining user accounts, deleting old accounts, ensuring users/classes/modules have correct security. Provide QSS/QCC support to all users in school districts; document, troubleshoot issues and implement solutions.Process DE-9 files quarterly. Complete Fiscal year Transition within QSS/QCC. Process and print W-2s and 1099s. Maintain SACS tables. Assemble and complete MAA billing process. CALPADS Administrator; chiefly updating student enrollments, exits and SSIDs for Juvenile Court and within Schoolwise program. Complete Employee Count report for the CDE. Prepare, maintain and accurately record all relevant financial data as needed.
Responsible for daily opening and preparing the school, answering telephones, transferring calls, taking and retrieving messages; greeting families and students, directing them to their needed locations and/or teachers, handling inquiries and assisting them with registration forms, plus any other required paperwork. Helped teachers locate forms and library materials. Researched and prepared purchase orders for school curricula and office supplies; logged and distributed same curricula and supplies. Compiled reports of the accounts. Performed accurate typing of letters, forms and other office paperwork; processing and filing of mail, letters, students' cumulative records and other office correspondence. Use of all office machines including computers, fax and copy machines. Creation of forms for various purposes using software such as Microsoft Word; creation and maintenance of spreadsheets using Microsoft Excel in order to perform bookkeeping for the students' individual accounts when ordering their curricula, verifying the amounts and accuracy thereof, keeping track of amounts spent for the school library and school supplies, taking inventory of every book, manipulative and piece of equipment belonging to the school. Creation of school master calendars using Microsoft Publisher, monthly activity calendars/schedules for school staff and students. Entering of student attendance for the teachers' payroll, using Aeries, as well as entering student enrollment, student classes and student withdrawals utilizing the same system. Frequently asked to review work performed by others in order to check for accuracy of calculations, correct spelling and grammar. Taking of minutes at weekly staff meetings and typing them for distribution amongst the staff. Responsible for basic accounting, collecting funds for graduation necessities and keeping careful records of such. Audited student accounts, office accounts, teachers' payroll, and vendor accounts. Prepared ledgers, receipts and submittals for school expenses and the director's expenses as related to the school.
Responsible for four new accounts staff and six tellers, plus the implementation of any new banking policies and procedures. Assisted the bank manager in development and maintenance of the "sales" aspect of the bank in order to attract new accounts and develop excellent customer relations. Used ten-key, computers and the copy machine daily in the establishment of new accounts' signature cards, certificates of deposit and other investment needs. Back-up to the teller line when needed where my cash drawer was balanced daily to the penny. Verified balancing of other tellers' cash deposits, supervised locking them away each night in the vault, oversaw entering of daily total deposits and withdrawals in the nightly ledger, plus the pick-up of checks and bank deposits by courier after closing.
One year studied. Degree not completed due to emigration to the United States.
Ten-key, office machines, computer proficiency in Windows and Microsoft programs, accounting, payroll, QSS/QCC functions, clerical functions, cash deposits, accurate records, good client and staff relations, professional demeanor and dress.
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