accounting specialist resume example with 12+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary
Highly analytical, deadline-driven individual who completes objectives with accuracy and speed. Innovative accounting professional proficient in extracting financial data from various reporting systems and suggesting key operational changes.
  • Critical thinking
  • Attention to detail
  • Filing and data archiving
  • Professional phone etiquette
  • Excellent communication skills
  • Database management
  • Customer service-oriented
  • Flexible
  • Accurate and detailed
  • Excellent planner and coordinator
  • Works well under pressure
  • Human resource laws knowledge
  • Accounting familiarity
  • Invoice processing
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Microsoft Excel certified
  • Spreadsheet management
  • Report analysis
Work History
04/1997 to 06/2009
Accounting Specialist Aimbridge Hospitality Snyder, TX,
  • Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
  • Reviewed all expense reports for accuracy and proper expense disclosure.
  • Reconciled vendor statements and handled payment complaints or discrepancies.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Researched and resolved accounts payable discrepancies.
  • Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Composed effective accounting reports summarizing accounts payable data.
  • Facilitated successful internal and external audits through sound and thorough documentation.
  • Successfully implemented new technologies and process automations to encourage continuous improvement.
  • Compiled financial reports pertaining to cash receipts, expenditures and profit and loss.
  • Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations.
  • Provided timely actuals, forecast and budget data for IT and corporate management.
  • Reviewed collection reports to determine the status of collections and the amounts of outstanding balances.
  • Worked with managers to develop annual expense plan goals.
  • Reconstructed accounting records from clients' checks and cash receipts.
  • Assisted management with the finalization of the annual expense plans.
  • Collected and reported monthly expense variances and explanations.
  • Oversaw inventory and office supply purchases.
  • Complied annual recommendations for end of fiscal year budgets.
  • Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
  • Created company’s first employee manual including training and development.
  • Processed accounts receivable and accounts payable.
  • Managed hundreds of accounts receivable accounts working directly with the Financial Management Office.
  • Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.
  • Reduced overhead by taking on more responsibility with creative and administrative projects.
  • Supported CFO through personal document management, calendar organization and collateral preparation for meetings.
  • Facilitated organized record retrieval and access by maintaining filing system for project and purchase order records.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Drafted biweekly time sheets for 100 executives and employees.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Compiled annual recommendations for end of fiscal year budgets.
  • Served as corporate liaison between the finance, IT and marketing departments.
  • Processed client rebate reconciliation, reporting and check requests.
  • Identified performance issues of newly implemented mrp system and collaborated with IT department in resolving.
  • Trained users in the proper use of hardware or software.
Expected in 2008
Bachelor of Science: Accounting
Cleary University - Ann Arbor, MI
  • Graduated with honors
  • Coursework in Cost Accounting and Finance
Expected in 2006
Associate of Applied Science: Accounting
Schoolcraft Community College - Livonia, 48152, MI
  • Coursework in Cost Accounting and Finance
  • Graduated with honors

Expert in QuickBooks Pro, Accounts payable specialist, Expertise in invoice and payment transactions, Account reconciliation, Invoice coding familiarity, Analytical reasoning, Exceptional organization, Ethical approach, Advanced computer proficiency (PC), Strong in MS Access and Excel, Superior attention to detail

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Resume Overview

School Attended

  • Cleary University
  • Schoolcraft Community College

Job Titles Held:

  • Accounting Specialist


  • Bachelor of Science
  • Associate of Applied Science

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