Accounting Specialist resume example

Responsible for coordinating and scheduling visits for professionals as well as the general public. Enter property items into IMACS. Answer questions from general public, other agencies and staff. Trains and directs inmates assigned to laundry. Sorts and documents mail.

• Reconciled processed work by verifying entries and comparing system reports to balance
• Ensured vendor files were accurate and up-to-date expedite payment processing
• Generated and submitted invoices based upon financial schedule
• Verified vendor accounts by reconciling monthly statements and related transactions
• Entered all invoices requiring payment via check or bank draft
• Generated accounts payable reports for management review
• Performed administrative tasks such as record keeping, writing correspondence and gathering materials
• Followed up with vendors to collect information and verify details. Collect information and verify details
• Maintained employee confidence and protected payroll operations by keeping information confidential
• Maintained payroll information by calculating, collecting and entering data
• Responded to employee questions and requests for information in a timely and knowledgeable fashion
• Updated employee files with new details such as changes in address or salary levels
• Researched and resolved time discrepancies
• Verified timekeeping records and handled any discrepancies with employees
• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
• Input financial data and produced reports using Monarch
• Managed payroll and benefits for employees
• Collected and arranged financial information and entered details into Monarch financial management system
• Monitored past due accounts and pursued collections on outstanding invoices
• Managed all payments processing, invoicing and collections tasks
• Processed invoice payments and recorded information in account database
• Charged expenses to accounts and cost centers by analyzing invoice and expense reports

• Maintained and reviewed computerized records of items purchased and costs associated with purchases
• Researched suppliers based on availability, quality, selection, and price
• Monitored shipments to ensure goods were delivered on time and in good condition
• Negotiated with suppliers, vendors, and other representatives
• Ensured items received were items that were ordered by verifying receipts
• Contacted other vendor locations to determine merchandise availability
• Matched purchase orders with invoices and recorded the necessary information
• Verified the receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers
• Established and managed supplier and vendor relationships
• Reviewed files, records and other documents to obtain information and respond requests
• Mapped current processes and offered recommendations for improvement

• Estimate labor & material costs of printing & binding books, pamphlets, periodicals and other printed materials based on specifications outlined from sales, customer service or submitted by prospective customer. 
• Examine specifications, sketches, and/or layouts to calculate production costs using material and pricing schedules contained in DIPPER (our own program), vendor price books and vendor estimates. Considering factors such as size, number of sheets or pages, paper stock, binding operations, number of ink colors and quality of finished product determine the most cost effective production method 
• Confer with department heads and/or production personnel to develop or confirm information regarding various cost elements. 
• Establish and maintain relationships with outside vendors and industry experts; maintain knowledge of current and new technologies. 
• Communicate and negotiate with vendors on behalf of the company to obtain competitive pricing & scheduling meet our customer's needs. • Multi-task to improve estimate workflow when outside vendor pricing is needed. 
• Communicate effectively both verbally and electronically with        coworkers, customers and vendors. 

  • Perform other duties and responsibilities as requested or

    required.

• Notified management of ordering needs (liquor, beer, wine, paper goods, etc.).
• Trained staff on bar practices, customer service standards and productivity strategies.
• Verified that guests at the bar were of legal age.
• Processed orders on a computerized Point of Sale system.
• Maintained a consistent, regular attendance record.
• Adhered to state laws regarding alcoholic beverage service.
• Upheld strict cash handling procedures.
• Poured drinks using standard pour according to specifications.
• Retrieved liquor, wine and beer from various storage facilities.
• Notified a manager if a guest was intoxicated or rude to other guests.
• Kept facility compliant with health codes, sanitation requirements and license regulations.
• Handled money, balanced tills, processed credit card payment batches and prepared bank deposits.
• Managed bar revenues, ensuring that all patrons were billed and all cash properly accounted for.
• Enthusiastically and appealingly described food and drink specials to guests.
• Waited on multiple customers at the bar and throughout the bar area.
• Maintained full knowledge of beverage lists and promotions.
• Managed strict beverage control to minimize waste.
• Developed unique events and special promotions to drive sales.
• Received beverage orders from wait staff and delivered beverages to guests.
• Cleaned shelving, mixers, cups, blenders and soda guns.
• Closed out cash register and prepared cashier report.