LiveCareer-Resume

accounting specialist resume example with 7+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Meticulous Full Charge Bookkeeper with advanced accounting, mathematical and Quickbooks expertise. Well versed in payroll, accounts payable and accounts receivable functions. Successful at keeping accounts current and accurate for compliant financial recordkeeping. Well-organized, diligent and focused professional.

Skills
  • 65 WPM typing speed
  • Quickbooks: Desktop & Online
  • Invoicing
  • Account Reconciliation Specialist
  • Office management
  • Bookkeeping
  • Payroll and budgeting
  • GL and Journal Entries
  • MS Office Expert: Excel, Word, Outlook, Etc.
  • Financial Reporting
Work History
Accounting Specialist, 03/2018 - 05/2020
Alexander Mann Solutions New York, NY,
  • Responsible for all accounts payable and accounts receivable transactions.
  • Interacting with general public, customers and vendors via in person contact, telephone calls and email.
  • Manage purchase orders.
  • Ensure accurate processing of accounting data.
  • Posting both vendor and customer invoices.
  • Process all company transactions and assign correct account codes.
  • Advise on payment status, account status, and accounting procedures.
  • Develop and revise accounting procedures.
  • Review and classify complex transactions.
  • Weekly (sometimes more frequently) check runs.
  • Managing accounts and adhering to 30-day payment procedures.
  • Receiving and posting payments received (via check and electronic bank transfer).
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Prepare daily and monthly financial reports.
  • Following GAAP guidelines.
  • Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
  • Collected and arranged financial information and entered details into Eniteo financial management system.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Input financial data and produced reports using Eniteo.
  • Contacted customers to immediately find resolutions for escalated issues, including invoice issues.
  • Generated Excel reports detailing various metrics and account information.
  • Entered figures using 10-key calculator to compute data quickly.
  • Reported financial data and updated financial records in ledgers and journals.
  • Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements and month-end accruals.
  • Promoted continuous workflow and issue resolution through communication and identification of conflicts.
Full Charge Bookkeeper, 06/2016 - 05/2018
Grossberg Company Llp Washington, DC,
  • Communicating with general public, customers and vendors via in person contact, telephone calls and email.
  • Correct accounting errors.
  • Reconcile and balance bank accounts and credit cards.
  • Weekly, bi-weekly and monthly payroll for 40+ clients (totaling 50+ employees).
  • Prepare monthly, quarterly and yearly financial statements.
  • Prepare and file monthly and quarterly payroll taxes and sales tax (for 40+ clients).
  • Following GAAP guidelines.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Verified postings to ledgers to confirm accurate entry and account balances.
  • Maintained and processed invoices, deposits and money logs.
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Managed and updated financial accounts and permanent records for more than 50 current clients.
  • Organized and carried out efficient month-end, quarterly and year-end processes.
  • Accurately calculated deductions and processed payroll for 50+ employees.
  • Proactively identified all accounting errors by developing cross-referencing databases.
  • Diminished financial discrepancies and managed monetary transactions, including deposits and credit card transactions.
  • Verified accurate recordkeeping processes, effectively reducing financial inconsistencies.
  • Reported financial data and updated financial records in ledgers and journals.
  • Used Quickbooks to complete payroll for 50+ employees and took detailed records of procedures.
  • Supported operations by communicating with customers, filing documents and managing data.
  • Analyzed figures, postings and documents to maintain accounting program accuracy.
  • Complied with all established policies and performed bank reconciliations, accounts payable/receivable, invoicing, billing, collections, balance records, vendor payments and profit and loss statements for 50+ clients.
Full Charge Bookkeeper/Office Manager, 05/2016 - 05/2018
Merito Group Inwood, NY,
  • Managing day to day office operations.
  • Scheduling bids and customer estimates.
  • Communicating with general public, customers and vendors via in person contact, telephone calls and email.
  • Estimating small jobs.
  • Reconciling company bank accounts (verify and balance all transactions).
  • Filed and managed all permits and inspections.
  • Managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
  • Completed bi-weekly payroll for 20+ employees.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Compared vendor prices and negotiated for optimal savings.
  • Handled all incoming business and client requests for information
  • Created and finalized contracts for construction jobs with customers.
  • Performed billing, collection and reporting functions for office generating over $4 million annually.
  • Sourced vendors for special project needs and negotiated contracts.
  • Organized domestic travel arrangements for up to 10 staff members, including all transportation and hotel stays.
  • Coordinated special projects and managed schedules.
  • Streamlined office operations by computerizing activities, managing customer communications, scheduling payments and tracking records and documents.
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
  • Maintained computer and physical filing systems.
  • Solved problems timely and effectively, ensuring customer satisfaction.
  • Identified plans and resources required to meet project goals and objectives by setting realistic timelines and checkpoints.
  • Developed and initiated projects, including managing costs, schedule and performance.
  • Entered figures using 10-key calculator to compute data quickly.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Monitored status of accounts receivable and payable to facilitate efficient processing.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Matched purchase orders with invoices and recorded necessary information.
Office Manager, 03/2013 - 05/2016
AA Service & Repair City, STATE,
  • Oversee day to day operations.
  • Selling service agreements to new, current and past customers.
  • Communicate with suppliers and vendors. Enter and manage purchase orders. Order parts and equipment.
  • Tracking technicians GPS and hours.
  • Generating and submitting daily sales reports to owners.
  • Review, classify and resolve complex transactions.
  • Managing employee accounts and benefits (healthcare, dental, sick time off, etc.).
  • Create company handbook and procedures.
  • Analyze current procedures, recommend changes and implement new and/or altered procedures.
  • Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
  • Oversaw appointment scheduling and itinerary coordination for both clients and technicians.
  • Completed bi-weekly payroll for 30+ employees.
  • Created and finalized contracts for HVAC installations with customers.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
  • Provided complete meeting support, including materials preparation and notes or minute taking.
  • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
  • Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
  • Compared vendor prices and negotiated for optimal savings.
  • Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Prepared vendor invoices and processed incoming payments.
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Received, screened and routed incoming calls.
  • Solved problems timely and effectively, ensuring customer satisfaction.
  • Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Verified accurate recordkeeping processes, effectively reducing financial inconsistencies.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Reviewed and processed employee expense reports and vendor invoices for payment.
  • Reported financial data and updated financial records in ledgers and journals.
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Verified postings to ledgers to confirm accurate entry and account balances.
  • Maintained account accuracy by reviewing and reconciling accounts monthly.
  • Diminished financial discrepancies and managed monetary transactions, including deposits and credit card transactions.
Education
High School Diploma: , Expected in 06/2010
-
Winter Park High School - Winter Park, FL
GPA:
Status -
  • Graduated in Top 15% of Class
  • Member of National Honor Society, Honor Roll, Dean’s List, Ballroom Dancing Historian, Spanish Club and Asian American Club.
  • Elected Captain of the women’s wrestling team & co-captain of the women’s weightlifting team.
  • Graduated with 3.8 GPA

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Resume Overview

School Attended

  • Winter Park High School

Job Titles Held:

  • Accounting Specialist
  • Full Charge Bookkeeper
  • Full Charge Bookkeeper/Office Manager
  • Office Manager

Degrees

  • High School Diploma

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