Accounting Specialist Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Driven professional with 12 years' experience in Accounts Receivable financial operations. Offering acute numerical acumen to effectively collect, analyze and report key data. Exceptional ability to juggle multiple projects while working cross-functionally with company teams and department heads.

  • Invoice and payment processing
  • Statement preparation
  • Data Entry
  • Statement reviewing
  • Invoice Processing
  • Audit Support
  • Vendor relationship management
  • Audit coordination
  • Closing processes
  • Glovia
  • Oracle
  • Cognos
  • MS Outlook
  • MS Word
  • MS Excel
  • 10-Key
Work History
Accounting Specialist, 08/2018 to Current
Armstrong Flooring Stillwater, OK,

• Cash Application - Posted daily lockbox, credit cards and desktop deposits and applied payments to the correct customer accounts

• Contact customers to obtain or communicate account information for collections
• Review data and other information relevant to billings and collections for purposes of collecting
on outstanding invoices
• Manage and coordinate outgoing mailings to customers including statements and invoices
attaching any additional or relevant documents
• Maintain electronic collection notes for each customer account
• Identify and resolve discrepancies with cash applications
• Work with the sales team, general managers and controllers at various sites to resolve billing
issues with the customer
• Prepare credit and debit memos for customer accounts with proper supporting documents
• Generate weekly reports to management analyzing outstanding A/R
• Maintain customer account master information
• Obtain tax exempt certificates when necessary
• Obtain credit information when necessary
• Process Lien Waivers

Billing Specialist, 01/2018 to 08/2018
Alto Pharmacy Culver City, CA,

• Prepare and process a high volume of weekly, monthly and annual invoices based on specific client requirements related to retainers from vessels and oil and gas products
• Ensure all invoices are submitted timely to customers payment processing system
• Ensure timely close of accounts receivable and related areas at month end
• Maintaining records and documentation in Excel
• Reviewing contracts to ensure that customers are billed in accordance
• Manage accounts receivables and collaborate with the Accounts Receivables department to receive/apply payments
• Special program/billing planning and implementation
• Oversee the preparation of monthly invoicing related to retainers from vessels, oil and gas and products. Input of unapplied daily cash receipts to track accounts receivable balances including follow up on past due invoices
• Ensure that all invoices are submitted timely to customer’s payment processing system
• Maintain financial security by establishing internal controls
• Produce accurate financial reports to specific deadlines
• Ensure timely close of accounts receivable and related areas at month end
• Perform other accounting duties and projects as assigned
• Assure that financial records and processes are in compliance with GAAP and Company Policies
• Respond to billing questions from both local and international customers
• Setup new customers and update existing
• Prepare backlog reports and other reports relating to metrics and operational targets
• Support and maintain the documentation of existing policies and procedures and effect the implementation of new policies and procedures
• Respond to billing questions from both local and international customers
• Setup new customers and update existing

Accounts Receivable Specialist, 10/2008 to 01/2018
American Fence Company Sioux Falls, SD,

• Managed accounts receivable for a global electronic component trading company
• Responsible for the daily maintenance, collection, dispute resolution and customer retention of a portfolio valued at more than $100M
• Run weekly aging reports in Excel and distribute to other account reps
• Processed daily electronic wires, ach, checks, lockbox payments and credit cards to correct customer accounts and invoices
• Maintain up to date billing system information, customer files and vendor information
• Train and oversee all new employees on daily cash posting, working all accounts and sending past due notices as needed
• Work closely with all Sales Reps on any account issues
• Submit a high-volume number of International and Domestic invoices via email, mail or computer portal to customers

• Answered and transferred all incoming calls to the appropriate department
• Printed and tracked all International and Domestic invoices
• Data Entry
• Reviewed and printed the Insight Inbound FedEx report
• Completed special projects given to me from other departments

High School Diploma: , Expected in 05/1994
North Cobb High School - Kennesaw, GA

Employee of the Month February 2015

Employee of the Year December 2015

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Resume Strength

  • Length
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • North Cobb High School
Job Titles Held:
  • Accounting Specialist
  • Billing Specialist
  • Accounts Receivable Specialist
  • High School Diploma

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