accounting officer specialist resume example with 5 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Accomplished accounting professional aiming to leverage 5 years of experience in various accounting modules. Demonstrated success in vendor management, payroll funding entries, general ledger management, accounts reconciliation and preparing month end reports. Dedicated to providing accuracy and strong problem solving capabilities.

Work History
05/2021 to Current
Accounting Officer, Specialist County Of Riverside La Quinta, CA,
  • Process, audit, and approve high volume of vouchers/ invoices, journal entries and purchase orders in the State of California accounting system FI$CAL
  • Create re-class journal entries to assign the correct accounts to FISCAL interface journal entries, research correct account types from statewide chart of accounts
  • Analyze and resolve accounts payable issues in conjunction with the State Controller’s Office (SCO) to ensure timely payment of suppliers
  • Process monthly direct transfer payment entries in timely manner
  • Perform monthly reconciliation of credit card statements, process timely payment of credit accounts
  • Process office revolving fund (ORF) transactions including travel advances, urgent checks and replenishments.
  • Liquidate purchase orders from processed claim schedules and ORF transactions as necessary
  • Audit and approve and high volumes of travel reimbursement vouchers in compliance with departmental, CALHR and IRS regulations and act as subject matter expert to provide guidance and advice on rules and procedures
  • Reconcile Bond Cash Certification Form with State Controller’s office’s Tab Run and BL logs to keep track of fund balances and ensure cash availability for Bond fund payments
  • Deposit Accounts Receivable into agency bank account and enter records of receivables into FI$CAL and the appropriate logs
  • Perform month-end and year-end duties to ensure timely preparation or reports and statements
  • Assist the Accounting Managers with the training and mentoring of lower-level accounting staff in various accounting modules
  • Serve as a liaison between SCO, Department of FI$CAL and project staff to help resolve any issues arising from contracts and vouchers
12/2018 to 05/2021
Accountant Trainee Department Of Industrial Relations City, STATE,
  • Processed daily accounts receivable payments through lockbox, credit card and EFT transactions in the Department of Labor and Standard Enforcement (DLSE) Salesforce database
  • Updated DLSE accounts receivable tracker to reflect daily updates to penalty payments from customers
  • Processed journal entries to the state accounting system FI$CAL
  • Using the assigned accounting sub-systems, analyzed and if verified, prepared requests for refunds pertaining to penalties and fees paid by the responsible party
  • Assisted in developing and maintaining the accounting procedures manual to provide guidance and compliance with departmental rules and FI$CAL regulations in carrying out work assignments
  • Acted as a liaison with DLSE district offices, FI$CAL and Salesforce IT programmers to identify and resolve errors, technical problems and data discrepancies in order to bring accounting systems and financial records into balance
  • Researched and corrected, on monthly basis, all cash receipt reconciling items reported by the Reconciliation Unit to bring books to balance
  • Reviewed the accounting subsystem reports and recommend delinquent accounts to be referred to the Collections Unit after consulting with the Accounting Administrator
  • Assisted with the more sensitive accounts that need further review regarding penalties and payment disputes
  • Acted as back-up for when the primary staff in the other Accounts Receivable units is absent from work
  • Coded Accounts Payable invoices to the corresponding federal funds to be charged
  • Processed monthly and quarterly draw-down of Federal Government funds to cover monthly and quarterly expenses incurred by department
  • Processed and approved expense reimbursement claims for the Department of Industrial relations (DIR) employees
02/2018 to 12/2018
Finance and Administration Assistant Alameda County Community Food Bank City, STATE,
  • Provided administrative support to Director of HR, Information Systems, Controller and CFO
  • Proactively scheduled and coordinated meetings, trainings, job interviews and events, balancing multiple calendars
  • Sorted and distributed daily mail
  • Filed contracts, accounts payable and other records
  • Provided hands-on assistance with Food Bank events such as all staff events, orientation and trainings
  • Performed collection and data entry for monthly credit card expenditures
  • Maintained and tracked inventories of Food Bank equipment, assets and paper records
  • Proactively submitted orders for office and janitorial supplies
  • Acted as liaison for finance and administration general questions, providing excellent customer service
  • Acted as standing member of ACCFB’s A- Team, across-departmental cohort of administrative professionals
  • Ensured Finance and Administration internal communications and webpages were current
  • Established and maintained relationships with external stakeholders including vendors, agencies and clients
  • Supported department engagements with committees such as safety, diversity, bulletin board and wellness
  • Financial Data Analysis
  • AP and AR Management
  • Month-End Reporting
  • Cash Flow and Reconciliation
  • Payroll Processing
  • GAAP Accounting Practices
Expected in 04/2021 to to
Certificate: Accounting Principals & Specialist Program(s)
UC Davis Extension - Davis, CA,
Expected in 12/2017 to to
Bachelor of Science: Economics, Marketing and Management, East Asian Studies
The Wharton School, University of Pennsylvania - Philadelphia, PA,

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Resume Overview

School Attended

  • UC Davis Extension
  • The Wharton School, University of Pennsylvania

Job Titles Held:

  • Accounting Officer, Specialist
  • Accountant Trainee
  • Finance and Administration Assistant


  • Certificate
  • Bachelor of Science

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