Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in corporate bookkeeping services delivery and learned new technologies to improve efficiency. Impressive accounting and communications skills leading to desirable outcomes.

  • Exceptional organization
  • Multitasking abilities
  • Superior attention to detail
  • Team Leadership
  • Training and Development
  • Friendly nature
  • Excellent multi-tasking ability
  • Relationship building
  • Clear oral/written communication
  • Administrative support
  • Bookkeeping
  • QuickBooks expert
  • Advanced MS Office Suite
Work History
ACCOUNTING MANAGER, 11/2019 to Current
24 Hour Fitness Worldwide, Inc.San Carlos, CA,
  • Responsible for all day-to-day operations at the corporate level for 6 restaurants.
  • Record daily sales and deposits for all companies.
  • Maintain weekly payroll information by calculating, collecting, and entering data. Initiating direct deposits and preparing manual checks when needed for each company.
  • Perform weekly check runs, process electronic payments, and post intercompany transfers for each company.
  • Perform monthly reconciliations for all bank accounts and 10+ company credit cards.
  • Review restaurant petty cash requests and expense reports for accuracy before processing for payment.
  • Organized and carried out efficient month-end, quarterly and year-end processes.
  • Maintained Vendor accounts accuracy by reviewing and reconciling statements monthly.
  • Assist in applications for Federally Funded Grants and other programs due to the Covid-19 pandemic.
  • Maintain computer and physical filing systems.
OFFICE COORDINATOR, 04/2017 to 11/2018
American International GroupOslo, MN,
  • Provided support services and coordination of the daily operations for RI Hospitality Association (RIHA) and the RI Hospitality Education Foundation (RIHEF) including answering phones, customer service, schedule students for trainings and exams, maintaining office supply inventory, vendor management, accounts receivable collections and accounts payable.
  • Maintained filing systems for both RIHA and RIHEF, including membership files and accounts payable files.
  • Review monthly financial statements for RIHA and RIHEF.
  • Provided administrative support to the President/CEO, COO, and VP of Membership and Marketing including arranged travel, coordinated meetings, lunches and dinners, as well as other miscellaneous administrative duties.
  • Acted as liaison to RI Hospitality Association Board of Directors as well as RI Hospitality Education Foundation Board of Directors, prepared all documentation for monthly Board Meetings, including meeting minutes and monthly staff reports.
  • Assist in preparation for events such as STARS of the Industry, Annual Golf Tournament, ProStart State Competition and other events.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Reconciled account files and produced monthly reports to keep President informed about office operations.
  • Monitored vendor accounts and product updates to verify competitive pricing.
  • Handled logistics, catering, agendas, and travel arrangements for meeting and event planning for board of directors, president, and executive vice president.
  • Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies.

Mastec Inc.San Juan, PR,
  • Provided administrative, data entry, and overall support for Accounts Payable Department.
  • Reviewed and verified invoices, check requests, expense, and petty cash reports for accuracy of accounting codes, amounts, and approvals for 50+ restaurants.
  • Generated weekly check runs, processed electronic payments, and posted transactions to journals and general ledgers.
  • Processed rent payments for over 100 restaurants.
  • Monitored vendor accounts to ensure payments are up to date along with maintaining vendor files.
  • Corresponded with restaurant office managers and accountants daily regarding payments and accounts.
  • Verified vendor accounts by reconciling monthly statements.
  • Disbursed petty cash by recording entries and verifying documentation.
OFFICE MANAGER, 09/2014 to 09/2015
Rdo Equipment Co.Othello, WA,
  • Oversaw all office functions at restaurant level including accounting, personnel processing and payroll benefits administrations.
  • Processed all invoices and bills in a timely manner and submitted to Corporate Office on weekly basis.
  • Recorded Restaurant's sales and counted and balanced banks on a daily basis.
  • Processed tip distribution and proper record keeping to ensure TRAC compliance.
  • Processed Mid-Month and End of Month financial statements for Corporate Accountant.
  • Processed bank deposits and change orders accurately and according to procedure.
  • Handled all guest, vendor and employee calls, questions and issues.
  • Trained and helped developed the part-time office assistant.
  • Acted as specialist for Micros POS, Lawson ERP, Avero, Open Table, TMX, Kronos and all other information systems.
  • Handled new-hire orientations and assisted with onboarding training for Managers and Executive Chefs.
  • Processed and maintained employee files, employee benefits and all leaves of absence.
  • Maintained computer and physical filing systems.

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