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Accounting Clerk I Resume Example

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SheilaPoole
Summary

Motivated Financial Representative familiar with processing payments and invoices. Hardworking team player with in-depth understanding of accounting standards and procedures. Quality-driven person with sixteen years working with teammates to support accounting functions. Consistently accurate when entering data and expert at proofreading, identifying mistakes quickly and informing supervisors of issues for error-free bookkeeping. Competent and detail-oriented Accounting Assistant well-versed in accounts payable and receivable management, financial forecasting, budgets and payroll. Talented in identifying and correcting errors for impeccable accuracy. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance.

Skills
  • Time Management
  • Collections and invoice processing
  • Month-end documentation
  • General ledger accounting
  • Audit support
  • Report preparation
  • Budgetary Governance
Experience
Company Name | City, StateAccounting Clerk I02/2021 - Current
  • Supported clerical and administrative needs of senior department staff.
  • Entered invoices into account software, updated accounts and identified aging balanced ready for collections activities.
  • Updated accounting ledger and journals with updated transaction information.
  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Resolved billing discrepancies by completing detailed research and analysis and documented client rebate discounts and reserve fund records.
  • Analyzed documentation and standard financial statements for accuracy.
  • Communicated with senior accounting staff about discrepancies and devised plans to reconcile financial issues.
  • Compiled and reported on expense data to aid in budget planning.
  • Used [Software] to track accounting information, resulting in significant reduction in financial discrepancies.
  • Gathered data and uncovered fraud, embezzlement or liabilities during auditing procedures.
Company Name | City, StateAccount Clerk/ Trust Fund11/2015 - 11/2017
  • Generated and mailed invoices and processed incoming payments.
  • Completed reviews and reconciliations of system accounts against bank statements.
  • Supported senior staff with administrative tasks such as running copies and filing documents.
  • Coded invoices and other records to maintain organized and accurate records.
  • Entered expenses into computer software for budgetary tracking.
  • Maintained accounts payable operations by entering vendor bills, printing checks and setting up electronic debits.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Performed administrative tasks to support strategic initiatives.
  • Collaborated with members of public, vendors and management to resolve issues quickly.
  • Tracked income and expenses for business using accounting software.
  • Upheld compliance with all established guidelines and legal requirements.
  • Maintained current understanding of state and federal accounting procedures to prevent legal or compliance issues.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
  • Alleviated financial discrepancies by preparing bank reconciliations, managing field audits and reviewing accounting records for accuracy.
  • Certified and processed payroll, electronic deposits and pay adjustments while distributing checks.
  • Save timed and manhours by spearheading special projects for emergency resolution.
Company Name | City, StateCorrectional Officer03/2010 - 11/2015
  • Inspected cells and conducted random searches of common areas.
  • Monitored daily activities to identify and manage suspicious behavior, improper conduct and signs of conflict.
  • Monitored inmate behavior to prevent crime, escape attempts and other dangerous activities.
  • Employed de-escalation techniques, verbal commands and physical and mechanical restraints to address unruly inmates.
  • Detected potential threats and quickly defused conflicts.
  • Maintained clear and open communications with all facility areas to support safe operations.
  • Informed inmates and visitors of rules, safety and security procedures and responsibilities.
  • Supervised residents during meal distribution and intake, recreation time and work-site performance.
  • Applied non-violent response tools and physical restraint during problematic situations.
  • Enforced resident behavior management protocols and drafted incident reports for infractions.
  • Received property from incoming inmates, provided receipts and inspected items for contraband.
  • Transported inmates to and from personal appointments, including medical and dental appointments, funerals, work details and court hearings.
  • Processed inmate intake and re-assignment by completing paperwork, conducting searches and recording fingerprints.
  • Directed visitor sign-in, documenting processes and completing appropriate visitation logs.
  • Reviewed housing assignments and reassigned inmates to meet allocation and safety needs.
  • Instructed inmates on work detail and oversaw work-site transportation.
  • Recommended further treatment strategies and diagnostic efforts for inmates.
  • Apprehended escapees safely while following proper techniques.
  • Performed warrant pick-ups and turnovers at other jails and prisons.
  • Contributed to treatment staffing team developing rehabilitative program for juveniles.
Company Name | City, StateFiling Clerk02/2000 - 03/2010
  • Implemented practical file system with smooth data gathering and presentation criteria and trained staff on use.
  • Destroyed files and materials upon request using bonded method to prevent data breaches.
  • Organized and streamlined file room operations for team of 6All filing clerks, which led to smoother workflows.
  • Compiled and prepared all documentation, including orders, Statement forms and escheatment notices within tight deadlines to meet Filing clerk's specific needs.
  • Followed standards, promoting data accuracy and confidentiality when reviewing claimant's files prior to presentation to Supervisor or the actual printing of the monthly statement.
  • Managed new files and retrieval requests quickly, which improved filing process and accuracy by 100%.
  • Reviewed files to check for complete and accurate information.
  • Scanned and filed forms, reports, correspondence and receipts.
  • Retrieved requested files and delivered to appropriate personnel.
  • Updated daily logs for tracking file movements.
  • Destroyed outdated and protected information in digital and physical formats.
  • Transferred and requested records to and from other offices.
  • Pulled files for staff, management and third-party requests.
  • Conducted quality audit and improvement reviews to verify integrity of scanned images.
  • Gained advanced knowledge of file intake, classification and management processes.
  • Organized and filed loose-leaf paperwork and documentation.
  • Sorted incoming paperwork and filed in employee folders.
  • Maintained inventory of file room supplies such as paper products, stamps, folders and labels.
  • Collected, sorted and distributed incoming mail and packages.
  • Maintained employee files, observing strict data confidentiality procedures.
  • Coordinated administrative tasks, including word processing, filing, scanning, archiving and faxing for team of .First Bank
  • Sorted, checked in and routed department mail for First Bank staff.
  • Kept track of First banks' continuing education and licensing requirements.
  • print monthly statement for all First Bank members across the state.
Education and Training
West Montgomery High School | City, StateHigh School Diploma06/1984
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Resume Overview

School Attended

  • West Montgomery High School

Job Titles Held:

  • Accounting Clerk I
  • Account Clerk/ Trust Fund
  • Correctional Officer
  • Filing Clerk

Degrees

  • High School Diploma

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