Organized, problem-solving and results focused Accounting Associate with experience in
key analytical roles to support the execution of multi-million dollar large and small
complex commercial, international, Federal, State and Local Government contracts;
implementing various business process improvement metrics to attribute to operational
readiness and provide analysis to increase organizational capacity and financial strength
in a very competitive environment. Deliver leadership through communication and team
building/collaboration. Manage priorities by pooling resources with end users, strategic
teams and executive management. Maintains a consistently high level of performance by
always striving for group success, ensuring a positive attitude, pro activeness,
perseverance and simply hard work.
Over five + years of progressive work experience in combination with the following
General Ledger & Job Cost
Account Reconciliation & Management
Purchase Orders & Requisitions
Month End Reporting
Bank & Credit Card Reconciliations
Contracts & Budgets
Internal/External Audit Support
Billings & Collections
Customer Service & Client Relations
ERP: Microsoft Dynamics AX, SAGE 300
Software: MS Excel, PowerPoint, Word, Outlook, Access , Textura-CPM, TimberScan, Deltek,
Accounting AssociateJan 2015 to Current Rex Moore Group, Inc － Sacramento, CA
Manages all Accounts Payable functions ensuring timely disbursements and accurate
accounting for Rex Moore Group, Inc., a Top 50 electrical contractor performing electrical
systems engineering, manufacturing, construction and maintenance; providing support with
accounting analysis, receivables, contracts, job cost, budgets, financial management and
business administration to improve operational efficiency with team members and customers.
Manages Accounts Payable Process including - External Customer Vendor Relations and the
AP disbursement group which handles all check disbursements, 1099 and tax related matters
for ERP systems.
Manages accounting functions including maintenance of general ledger, accounts payable,
accounts receivable, and project accounting; ensures accuracy and timeliness.
Develops implements and maintains systems, procedures and policies, including accounts
payable functions to ensure adherence to organization guidelines.
Manages monthly closing of financial records and posting of month end information;
ensures accuracy of financial statements.
Provides accounting assistance to staff members; responds to financial
questions/concerns to meet business needs.
Acts as a liaison between the company, government and external accountants to meet
information needs and to ensure that proper information is maintained for historical
Manages A/P Staff.
Assist in coding and entering invoices, prepare voucher packets, mail checks, file
Review vendor statements.
Provide historical research on prior expenditures as needed.
Assist with external audit process.
Safeguards accurate and timely reporting of the Rex Moore's accounting budget and
budget related submittals, by preparing and reconciling transfers of the more complex
budget allotments and analyzing position control documents for budgetary impacts to
develop; monitor and maintain budgets by position and category of expenditures for each
program assignment in order to produce budget submittals using MS Dynamics, Excel
worksheets and pivot tables.
Provides accurate and timely reporting of clients' budgets by compiling, analyzing,
reviewing and reconciling complex budget data from all Rex Moore Group, Inc.
preparation of the technical budget schedules.
Organizes information for review and consideration with a recommendation for a solution
based on the results of an objective analysis.
Meet and confer with Project Managers, Accounting, and Executive Management, to resolve
errors and/or to clarify complex budget issues and changes.
Develops monitors and maintains the budgets by position and category of expenditure for
each project assignment.
Performs more complex reconciliation and analysis of summarized departmental
expenditures and cost recovery where budgeting allocates.
Processes complex budget revisions and reconciles appropriation balances by projects
using Excel Worksheets.
Corporates critical thinking, analysis and evaluation in written and verbal
correspondence to department management with a plan to implement a solution.
Performs arithmetic computations and statistical calculations for accounting processes,
complex construction budgets, liquidity planning and other important business functions.
Comprehends and interprets complex business information and materials, including
standards, procedures and policies.
Develops and evaluates alternatives; analyze data and present ideas and information to
Consult with and advise senior management/administrators or other interested personnel
on a wide variety of business related areas.
Extracts specific, relevant data and information from a larger body of materials to
effectively execute organizational operations; applying policies and procedures
accordingly for all work assignments.
Reads and interprets charts and graphs, identify all facts and implications related to
a situation before drawing conclusions and determining courses of action.
Makes appropriate business decisions based upon the facts and information available.
Organizes and identifies the work activities to be completed by a work team completing
a project; recognize the need to shift priorities and resources to compete time sensitive
projects and assignments within established timeframes and by expected deadlines set by
Follows-up and ensure that the assignments and activities of work teams are completed
within established timelines.
Prioritizes assignments and projects to ensure completion within established timeframes
and by expected deadlines.
Participates in and contributes to the effectiveness of a group or team ensuring the
completing of all projects and or assignments with in accordance of time sensitive
Recognizes the complications and possible impact of decisions and/or actions to
determine the most appropriate courses of action.
Ability to work independently on projects or assignments without close supervision or
Establishes and maintains supportive relations with co-workers, clients & others.
Analyzes general ledger accounts and variances; provides analysis and reporting to
support routine requests from management, supply chain and vendor inquiries; identifies
and resolves accounting discrepancies; recommends solutions to other departments including
proposed process improvement.
Assist with month end and year-end close, accounts payable, accounts receivable,
purchasing, payroll, and inventory.
Prepares journal entries and account reconciliations to support month-end and year-end
close, internal and external audits, and regulatory compliance filing.
Responsible for maintaining the GL chart of accounts mapping in MS Dynamics (ERP) to
ensure proper interfacing with other systems and the financial reporting database.
Manages and reconciles general ledger accounts as assigned.
Supports the CFO/Controller/Accounting Team with implanting and testing accounting
systems, accounting processes, and financial reports.
Assists with developing and implementing accounting processes and procedures; assists
with cross-training others in the proper execution of accounting procedures; proposes and
implements accounting process improvements.
Provides timely and appropriate customer service in response to accounting inquiries
from internal departments and vendor accounts.
Independently research and resolve unknown differences in the general ledger.
Coordinates set up for new vendor accounts in ERP when requested; corresponds with
internal customers and vendors to obtain approvals and supply required documentation such
as credit information, resale certificates and tax setup information.
Process all invoices for overhead, subcontract, direct manufacturing, 10th and 20th
accounts; manage accounts payable activities to ensure accuracy and timeliness of invoice
creation and entry.
Pay all invoices per accounting AP schedule, including weekly garnishments,
reimbursements, 10th/20th vendors and miscellaneous check runs as requested.
Identify and report purchase order/GL discrepancies to correct departments in order to
continue the reconciliation of vendor accounts, invoices and internal inquiries.
Balance AP statements and request invoices if needed; process aging invoices and
generate checks to ensure credit hold removals and or vendor payment term compliance.
Mange corporate credit card applications and charges; Reconcile corporate credit card
statements each week safeguarding against fraudulent items and phasing cost to appropriate
GL account, job and financial dimensions.
Perform other duties and special projects as assigned.
Regional Administrative ManagerOct 2013 to Nov 2014 Fibrwrap Construction, Inc － West Sacramento, CA
Provided accounting, business analysis, contract and office management support to
Fibrwrap Construction, Inc.
a wholly owned subsidiary of Aegion Corporation, the premier
installer of Fiber Reinforced Polymer systems.
Managed complex construction project budgets, accounting and personnel functions,
including detailed budget preparation, contract proposals, purchasing, payroll, ledger
reconciliation, and fiscal close.
Received monthly credit card receipts from all employees and reconciled against
corporate credit cards.
Prepared and managed expense report submissions/reconciliations through Sage 300
Prepared customer releases/waiver of liens, document costs as required by customer on a
per project basis, and transmit requisitions to Owner with all necessary back-up.
Entered time sensitive data into timesheets for all employees in the Northern
California office and submitted payroll via Sage 300 software, making sure all mileage and
subsistence notations were accounted and charged to the correct job #.
Tracked Owner payments for timely receipt of payments, as well as analyzed job cost
reports in relation to the monthly billing to ensure accuracy.
Assisted in a weekly collection calls with the corporate controller regarding Fibrwrap
Construction's outstanding aging receivables, collecting a total of 6 million dollars in
unpaid revenue, bringing Fibrwrap's Daily Sales Outstanding (DSO) to the national average.
Entered original budget/Cost Codes, Change Orders, Subcontracts/Purchase Orders in Sage
300 software, as well as entering the Subcontractor Change Orders.
Inputted the projected monthly final costs into Sage 300 and uploaded to Fibrwrap
Construction's SharePoint server, and processed and prepared monthly financial projections
for progress review meetings.
Billed all subcontractors for current projects each month through Sage 300 software,
then prepared invoice packages for the customer, using CA state specific AIA Forms (e.g.,
G702/G703), customer forms if applicable, Schedule of Values, Lien Releases and an invoice
on Fibrwrap Construction's letterhead.
Forwarded Subcontractor's billings to the Project Manager for approval, contacting the
Subcontractor regarding any modifications to the Subcontractor's billings, and entering
Subcontractor Applications for payment in Sage 300.
Processed payments to subcontractors upon receipt of owner payment, and
coordinated/executed the proper releases for subcontractors.
Experienced with generating invoices for time & material contracts (T&M) after all
costs have been accounted for per the project manager's T&M daily logs.
Supported Fibrwrap Construction's Contracts Administrator by making sure all
Certificates of Insurance were up to date, filling out insurance/contract documents (DAS
140/142), Subcontractor Affidavits, reviewed and completed Subcontract Addendums,
completed Lien Releases on request and uploaded certified payroll via Elations software.
Maintained all accounting files and database records utilizing MS Access and SharePoint.
Business AnalystOct 2011 to Jul 2013 TRAX International Corporation － El Paso, TX
As a Business Analyst with minimal oversight, performed full scope business planning,
accounting, budget, development, acquisition and execution of multi-million dollar
Maintained/coordinated schedules; provided specialized administrative support such as
maintaining databases, moderately complex graphic creation for presentations, charts and
Performed all accounting functions for the El Paso, TX office; generated monthly
contract billings to government entities/subcontractors,.
Engaged in Business Development functions by conducting in-depth research, updating
databases, assisting with data calls, providing clerical and production support during
proposal development as needed and required.
Provided support on research projects relative to regulatory compliance matters in the
areas of Safety, Contract Administration, FAR/DFAR, employment law, and maintains data
repository for quick reference as needed and required.
Carried out travel requests as directed to include reservations for hotel, airfare,
transportation, rental car, pier diem, etc.
for all employees under El Paso operations.
Responsible for assisting with day-to-day office operations to include but not limited
to administration of the office and troubleshooting all office-related issues such as IT
issues, phones, copier service, etc.
Formulated travel expense reimbursements for employees using Deltek Time and Expense
system, calculating airfare, lodging, pier diem, rental car, and other noted expenses.
Accountable for procuring office supplies and creating purchase orders for corporate
submittal to include, events, conferences, luncheons, memberships, equipment, printing
services, publications, professional renewals, etc.
Partook in daily research using several data mining tools to provide senior management
with company profiling, opportunities of pursuant, SWOT analysis, and next steps of
business opportunity engagement.
Presented genuine foresight to help drive business development while continually
monitoring and advising on research and data impacting TRAX's business.
Monitored and adjusted TRAX's Business Development Pipeline with regards to proposal
preparation, evaluation, capture, pursuit, and generated Step Review Matrix for all
Gathered business requirements and assisted with the implementation of cost efficiency
Collaborated with senior management on Capture Planning acting as a filter, tracking
goals & measurements, performing opportunity assessments, competitive analysis,
formulating win strategies, and identifying capability metrics.
Customer Service Representative inbound customer serviceMay 2011 to Oct 2011 SITEL Corporation － Las Cruces, NM
Delivered excellent , technical support and resolution for
inquiries regarding equipment &/or services for Direct TV, a Premium Satellite TV
Answered customer/client requests or inquiries concerning services, products, billing,
equipment, claims, and reported problem areas.
Handled business transactions in connection with activation of new customer accounts on
a computer terminal.
Offered alternative solutions where appropriate with the objective of retaining
Responsible for improving customer retention through programs and service provided to
Communicated with customers using web-based tools and demonstrates the associated
proficiency in typing and grammar.
Made financial decisions to protect/collect revenues and adjusts customer accounts.
Achieved monthly sales quotas through promotional offers and marketing techniques.
Had broad working knowledge of Direct TV practices and operations and demonstrated
continued and consistent proficiency in most of the skill sets utilized within the Host
Utilized mechanized systems to initiate and complete service orders and handle customer
Applied operational systems to process purchases of Direct TV's products and services;
collections, payments for wireless bills and accessories.
Bachelor of Business Administration, General Business2011New Mexico State University － Las Cruces, NMGeneral Business 3.70 Dean's List, Crimson Scholar
State of California
Comm. Expires: Jan. 30, 2018
Secret Clearance - U.S. Department of State
Dec. 2012 - Dec. 2022
LICENSE AND CERTIFICATIONS
State of California
Comm. Expires: Jan. 30, 2018