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Accounting Associate Resume Example

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ACCOUNTING ASSOCIATE
Summary
Organized, problem-solving and results focused Accounting Associate with experience in key analytical roles to support the execution of multi-million dollar large and small complex commercial, international, Federal, State and Local Government contracts; implementing various business process improvement metrics to attribute to operational readiness and provide analysis to increase organizational capacity and financial strength in a very competitive environment. Deliver leadership through communication and team building/collaboration. Manage priorities by pooling resources with end users, strategic teams and executive management. Maintains a consistently high level of performance by always striving for group success, ensuring a positive attitude, pro activeness, perseverance and simply hard work.
Highlights
  • Over five + years of progressive work experience in combination with the following
  • knowledge credentials:
  • Accounts Payable/Receivable
  • General Ledger & Job Cost
  • Account Reconciliation & Management
  • Purchase Orders & Requisitions
  • Month End Reporting
  • Business Development
  • Bank & Credit Card Reconciliations
  • Contracts & Budgets
  • Internal/External Audit Support
  • Billings & Collections
  • Customer Service & Client Relations
  • Office Management
  • TECHNICAL KNOWLEDGE
  • ERP: Microsoft Dynamics AX, SAGE 300
  • Software: MS Excel, PowerPoint, Word, Outlook, Access , Textura-CPM, TimberScan, Deltek,
  • SharePoint, QuickBooks
Experience
Accounting Associate Jan 2015 to Current
 Rex Moore Group, Inc － Sacramento, CA
  • Manages all Accounts Payable functions ensuring timely disbursements and accurate accounting for Rex Moore Group, Inc., a Top 50 electrical contractor performing electrical systems engineering, manufacturing, construction and maintenance; providing support with accounting analysis, receivables, contracts, job cost, budgets, financial management and business administration to improve operational efficiency with team members and customers.
  • Manages Accounts Payable Process including - External Customer Vendor Relations and the AP disbursement group which handles all check disbursements, 1099 and tax related matters for ERP systems.
  • Manages accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness.
  • Develops implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to organization guidelines.
  • Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
  • Provides accounting assistance to staff members; responds to financial questions/concerns to meet business needs.
  • Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.
  • Manages A/P Staff.
  • Assist in coding and entering invoices, prepare voucher packets, mail checks, file backup.
  • Review vendor statements.
  • Provide historical research on prior expenditures as needed.
  • Assist with external audit process.
  • Safeguards accurate and timely reporting of the Rex Moore's accounting budget and budget related submittals, by preparing and reconciling transfers of the more complex budget allotments and analyzing position control documents for budgetary impacts to develop; monitor and maintain budgets by position and category of expenditures for each program assignment in order to produce budget submittals using MS Dynamics, Excel worksheets and pivot tables.
  • Provides accurate and timely reporting of clients' budgets by compiling, analyzing, reviewing and reconciling complex budget data from all Rex Moore Group, Inc.
  • projects for preparation of the technical budget schedules.
  • Organizes information for review and consideration with a recommendation for a solution based on the results of an objective analysis.
  • Meet and confer with Project Managers, Accounting, and Executive Management, to resolve errors and/or to clarify complex budget issues and changes.
  • Develops monitors and maintains the budgets by position and category of expenditure for each project assignment.
  • Performs more complex reconciliation and analysis of summarized departmental expenditures and cost recovery where budgeting allocates.
  • Processes complex budget revisions and reconciles appropriation balances by projects using Excel Worksheets.
  • Corporates critical thinking, analysis and evaluation in written and verbal correspondence to department management with a plan to implement a solution.
  • Performs arithmetic computations and statistical calculations for accounting processes, complex construction budgets, liquidity planning and other important business functions.
  • Comprehends and interprets complex business information and materials, including standards, procedures and policies.
  • Develops and evaluates alternatives; analyze data and present ideas and information to senior management.
  • Consult with and advise senior management/administrators or other interested personnel on a wide variety of business related areas.
  • Extracts specific, relevant data and information from a larger body of materials to effectively execute organizational operations; applying policies and procedures accordingly for all work assignments.
  • Reads and interprets charts and graphs, identify all facts and implications related to a situation before drawing conclusions and determining courses of action.
  • Makes appropriate business decisions based upon the facts and information available.
  • Organizes and identifies the work activities to be completed by a work team completing a project; recognize the need to shift priorities and resources to compete time sensitive projects and assignments within established timeframes and by expected deadlines set by management.
  • Follows-up and ensure that the assignments and activities of work teams are completed within established timelines.
  • Prioritizes assignments and projects to ensure completion within established timeframes and by expected deadlines.
  • Participates in and contributes to the effectiveness of a group or team ensuring the completing of all projects and or assignments with in accordance of time sensitive deadlines.
  • Recognizes the complications and possible impact of decisions and/or actions to determine the most appropriate courses of action.
  • Ability to work independently on projects or assignments without close supervision or detailed instructions.
  • Establishes and maintains supportive relations with co-workers, clients & others.
  • Analyzes general ledger accounts and variances; provides analysis and reporting to support routine requests from management, supply chain and vendor inquiries; identifies and resolves accounting discrepancies; recommends solutions to other departments including proposed process improvement.
  • Assist with month end and year-end close, accounts payable, accounts receivable, purchasing, payroll, and inventory.
  • Prepares journal entries and account reconciliations to support month-end and year-end close, internal and external audits, and regulatory compliance filing.
  • Responsible for maintaining the GL chart of accounts mapping in MS Dynamics (ERP) to ensure proper interfacing with other systems and the financial reporting database.
  • Manages and reconciles general ledger accounts as assigned.
  • Supports the CFO/Controller/Accounting Team with implanting and testing accounting systems, accounting processes, and financial reports.
  • Assists with developing and implementing accounting processes and procedures; assists with cross-training others in the proper execution of accounting procedures; proposes and implements accounting process improvements.
  • Provides timely and appropriate customer service in response to accounting inquiries from internal departments and vendor accounts.
  • Independently research and resolve unknown differences in the general ledger.
  • Coordinates set up for new vendor accounts in ERP when requested; corresponds with internal customers and vendors to obtain approvals and supply required documentation such as credit information, resale certificates and tax setup information.
  • Prepares payments by accruing expenses; assigning account numbers; requesting disbursements; reconciling accounts.
  • Process all invoices for overhead, subcontract, direct manufacturing, 10th and 20th accounts; manage accounts payable activities to ensure accuracy and timeliness of invoice creation and entry.
  • Pay all invoices per accounting AP schedule, including weekly garnishments, reimbursements, 10th/20th vendors and miscellaneous check runs as requested.
  • Identify and report purchase order/GL discrepancies to correct departments in order to continue the reconciliation of vendor accounts, invoices and internal inquiries.
  • Balance AP statements and request invoices if needed; process aging invoices and generate checks to ensure credit hold removals and or vendor payment term compliance.
  • Mange corporate credit card applications and charges; Reconcile corporate credit card statements each week safeguarding against fraudulent items and phasing cost to appropriate GL account, job and financial dimensions.
  • Perform other duties and special projects as assigned.
Regional Administrative Manager Oct 2013 to Nov 2014
 Fibrwrap Construction, Inc － West Sacramento, CA
  • Provided accounting, business analysis, contract and office management support to Fibrwrap Construction, Inc.
  • a wholly owned subsidiary of Aegion Corporation, the premier installer of Fiber Reinforced Polymer systems.
  • .
  • Managed complex construction project budgets, accounting and personnel functions, including detailed budget preparation, contract proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
  • Received monthly credit card receipts from all employees and reconciled against corporate credit cards.
  • Prepared and managed expense report submissions/reconciliations through Sage 300 software.
  • Prepared customer releases/waiver of liens, document costs as required by customer on a per project basis, and transmit requisitions to Owner with all necessary back-up.
  • Entered time sensitive data into timesheets for all employees in the Northern California office and submitted payroll via Sage 300 software, making sure all mileage and subsistence notations were accounted and charged to the correct job #.
  • Tracked Owner payments for timely receipt of payments, as well as analyzed job cost reports in relation to the monthly billing to ensure accuracy.
  • Assisted in a weekly collection calls with the corporate controller regarding Fibrwrap Construction's outstanding aging receivables, collecting a total of 6 million dollars in unpaid revenue, bringing Fibrwrap's Daily Sales Outstanding (DSO) to the national average.
  • Entered original budget/Cost Codes, Change Orders, Subcontracts/Purchase Orders in Sage 300 software, as well as entering the Subcontractor Change Orders.
  • Inputted the projected monthly final costs into Sage 300 and uploaded to Fibrwrap Construction's SharePoint server, and processed and prepared monthly financial projections for progress review meetings.
  • Billed all subcontractors for current projects each month through Sage 300 software, then prepared invoice packages for the customer, using CA state specific AIA Forms (e.g., G702/G703), customer forms if applicable, Schedule of Values, Lien Releases and an invoice on Fibrwrap Construction's letterhead.
  • Forwarded Subcontractor's billings to the Project Manager for approval, contacting the Subcontractor regarding any modifications to the Subcontractor's billings, and entering Subcontractor Applications for payment in Sage 300.
  • Processed payments to subcontractors upon receipt of owner payment, and coordinated/executed the proper releases for subcontractors.
  • Experienced with generating invoices for time & material contracts (T&M) after all costs have been accounted for per the project manager's T&M daily logs.
  • Supported Fibrwrap Construction's Contracts Administrator by making sure all Certificates of Insurance were up to date, filling out insurance/contract documents (DAS 140/142), Subcontractor Affidavits, reviewed and completed Subcontract Addendums, completed Lien Releases on request and uploaded certified payroll via Elations software.
  • Maintained all accounting files and database records utilizing MS Access and SharePoint.
Business Analyst Oct 2011 to Jul 2013
 TRAX International Corporation － El Paso, TX
  • As a Business Analyst with minimal oversight, performed full scope business planning, accounting, budget, development, acquisition and execution of multi-million dollar government contracts -.
  • Maintained/coordinated schedules; provided specialized administrative support such as maintaining databases, moderately complex graphic creation for presentations, charts and documents.
  • Performed all accounting functions for the El Paso, TX office; generated monthly contract billings to government entities/subcontractors,.
  • Engaged in Business Development functions by conducting in-depth research, updating databases, assisting with data calls, providing clerical and production support during proposal development as needed and required.
  • Provided support on research projects relative to regulatory compliance matters in the areas of Safety, Contract Administration, FAR/DFAR, employment law, and maintains data repository for quick reference as needed and required.
  • Carried out travel requests as directed to include reservations for hotel, airfare, transportation, rental car, pier diem, etc.
  • for all employees under El Paso operations.
  • Responsible for assisting with day-to-day office operations to include but not limited to administration of the office and troubleshooting all office-related issues such as IT issues, phones, copier service, etc.
  • Formulated travel expense reimbursements for employees using Deltek Time and Expense system, calculating airfare, lodging, pier diem, rental car, and other noted expenses.
  • Accountable for procuring office supplies and creating purchase orders for corporate submittal to include, events, conferences, luncheons, memberships, equipment, printing services, publications, professional renewals, etc.
  • Partook in daily research using several data mining tools to provide senior management with company profiling, opportunities of pursuant, SWOT analysis, and next steps of business opportunity engagement.
  • Presented genuine foresight to help drive business development while continually monitoring and advising on research and data impacting TRAX's business.
  • Monitored and adjusted TRAX's Business Development Pipeline with regards to proposal preparation, evaluation, capture, pursuit, and generated Step Review Matrix for all business opportunities.
  • Gathered business requirements and assisted with the implementation of cost efficiency initiatives.
  • Collaborated with senior management on Capture Planning acting as a filter, tracking goals & measurements, performing opportunity assessments, competitive analysis, formulating win strategies, and identifying capability metrics.
Customer Service Representative inbound customer service May 2011 to Oct 2011
 SITEL Corporation － Las Cruces, NM
  • Delivered excellent , technical support and resolution for inquiries regarding equipment &/or services for Direct TV, a Premium Satellite TV provider.
  • Answered customer/client requests or inquiries concerning services, products, billing, equipment, claims, and reported problem areas.
  • Handled business transactions in connection with activation of new customer accounts on a computer terminal.
  • Offered alternative solutions where appropriate with the objective of retaining customer's business.
  • Responsible for improving customer retention through programs and service provided to the customer.
  • Communicated with customers using web-based tools and demonstrates the associated proficiency in typing and grammar.
  • Made financial decisions to protect/collect revenues and adjusts customer accounts.
  • Achieved monthly sales quotas through promotional offers and marketing techniques.
  • Had broad working knowledge of Direct TV practices and operations and demonstrated continued and consistent proficiency in most of the skill sets utilized within the Host Call Center.
  • Utilized mechanized systems to initiate and complete service orders and handle customer requests.
  • Applied operational systems to process purchases of Direct TV's products and services; i.e.
  • collections, payments for wireless bills and accessories.
Education
Bachelor of Business Administration, General Business 2011 New Mexico State University － Las Cruces, NM General Business 3.70 Dean's List, Crimson Scholar
Interests
Notary Public State of California Sacramento County COMM. #2056253 Comm. Expires: Jan. 30, 2018
Skills
Account Reconciliation, account reconciliations, Accounting, accounting systems, accounts payable, accounts payable, accounts receivable, administrative support, premier, AIA, AP, A/P, back-up, backup, Balance, billing, Billings, budget preparation, budgeting, Budgets, budget, business administration, Business Analyst, business analysis, business development, business planning, Call Center, charts, clarify, clerical, closing, competitive analysis, CA, conferences, Contract Administration, Contracts, Controller, Credit, critical thinking, client, clients, Client Relations, Customer Service, DAS, data mining, databases, database, dimensions, documentation, electrical systems, ERP, Executive Management, senior management, external audits, filling, filing, financial, financial management, financial reports, financial reporting, financial statements, Forms, General Ledger, general ledger accounts, GL, government, drawing, graphic, graphs, Insurance, inventory, ledger, law, regulatory compliance, marketing, materials, meetings, Access, MS Access, Microsoft Dynamics, MS Dynamics, MS Excel, Excel, mail, office, Outlook, PowerPoint, SharePoint, win, Word, monitors, next, Office Management, organizational, payroll, personnel, copier, pivot tables, policies, presentations, Processes, process improvement, coding, progress, proposal preparation, proposals, proposal development, publications, purchasing, quick, QuickBooks, reconciling, reporting, research, Safety, SAGE, Sales, supervision, supply chain, tax, technical support, phones, TV, transportation, troubleshooting, typing, Vendor Relations, written, year-end
Additional Information
  • SECRET CLEARANCE Secret Clearance - U.S. Department of State Dec. 2012 - Dec. 2022 LICENSE AND CERTIFICATIONS Notary Public State of California Sacramento County COMM. #2056253 Comm. Expires: Jan. 30, 2018
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Resume Overview

Companies Worked For:

  • Rex Moore Group, Inc
  • Fibrwrap Construction, Inc
  • TRAX International Corporation
  • SITEL Corporation

School Attended

  • New Mexico State University

Job Titles Held:

  • Accounting Associate
  • Regional Administrative Manager
  • Business Analyst
  • Customer Service Representative inbound customer service

Degrees

  • Bachelor of Business Administration , General Business 2011

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