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Accounting Assistant II Resume Example

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ACCOUNTING ASSISTANT II
Summary

Knowledgeable Accounting Assistant II training in accounting processes and procedures. Motivated to keep records current and accurate to maintain sound financial systems. Detail-oriented and methodical with strong analytical and communication skills.

Skills
  • Internal controls and audits
  • Month-end documentation
  • Efficient in Microsoft word, outlook, and excel
  • CGAT (certified governemental accounting technician) certification
  • Customer service
  • Account evaluation
  • Data collection
  • Data Entry
  • Accounts receivable
  • Payment processing
  • Transaction verification
Experience
Accounting Assistant II, County Of Mchenry, April 2017-CurrentCrystal Lake , IL

Inspections Department 4/1/2017-1/31/2018- In the inspections department I created and issued building permits and business licenses using Incode (Tyler version 9 and 10 software). I calculated the cost of the permits and business and created a daily deposit and maintained a cash box and made runs to the bank to make change. I researched through the county tax assessor website to see if property was located in the city or not. I ran the front office which included answering phones and questions regarding type of business license permits and transferred calls to appropriate inspector when needed I kept track of and scheduled inspections for all inspectors. I used Microsoft outlook, word, and excel and I am proficient in all of those. I also used the copy and fax machine. I typed and mailed certified letters and created several permit application forms. I maintained all the files in the office and kept them organized.

Administration Department 2/1/2018- Present- I great customers that come in to City Hall and answer questionsregarding business license, motor vehicles and property and direct them to the appropriate place. I also answer questions on the phone regarding business license, motor vehicle and property tax laws . I issue business license and determine the type and cost of the business license for the city of Trussville using Incode (Tyler software) and then cashier and maintain a cash box. I create deposits to go to the bank. And take the deposits to the bank when needed. I research delinquent business license and mail out an invoice and call the to collect delinquent business license fees. I also calculate the cost of the license and any late fees that have accrued using simple math. I also research to find businesses that are operating in the city without a license and contact them to purchase the license. I mail out business license renewal notices and process renewals at the counter and through the mail. I also issue car tags/ boats and new vehicle registrations ( when they have a title application) for city of Trussville residents using ingenuity software. I also use MVtrip to order tags and look up vehicle registrations/ mli records when needing more information to process a tag request. I keep track of all tag inventory and order all supplies and tags we need. I research laws regarding the issuance of motor vehicles to insure all state laws are being followed. I create and issue a refund and credit voucher when it is necessary. I also mail out certified letter for any bad checks that were returned from the bank. I issue boat decals for customers when they come in and renew or register a boat. I keep track of all tags we have sold using excel. I run reports for inventory, balancing, and distribution purposes. I print and mail tag renewals every month and process ones paid online and that we receive through the mail. I file and maintain all records for tags and boats. I also file and maintenance records for business license. I am also a notary and notarized documents pertaining to city business. I handle assessment request on property and research to see if the property has any city assessments that come in and look up property to see if it is in Trussville and also get the description information from the county tax assessor website and I create and mail a letter and an invoice for these request. I am proficient in Microsoft excel and word and outlook. and use a fax and company machine daily. I also run mail through the postage machine and apply postage for business license tags and letters that need to be mailed out. I have also created training manual to be used in the office for business licenses, building permits, and motor vehicles and have trained other coworkers on how to issue all of these.

Accounting Assistant II, County Of Mchenry, October 2014-April 2017Woodstock , IL
  • Accounting Assistant II
  • City of Birmingham General Accounting
  • October 2014 - March 2017 | 2 years 5 months | 710 20th ST N Birmingham AL 35203
  • General Accounting special assessments and fixed assets department- I posted landfill batches daily for New Georgia and Eastern Landfills. Review customer accounts to understand the duration of balances. Contact customers with delinquent balances. Create and print landfill invoices and mail out every month. Researched returned mail. Processed assessment request to see if there were any demolition and weed liens. Set up new demolition accounts in the system and print and mail an invoice. Process payments as they come in. Review council agenda for any fixed asset and project related items. enter fixed asset additions and disposals into New World Systems. Reconciled accounts. Support the fixed asset audit. Looked up vehicles sold in govdeals to make sure they match the records from purchasing of the vehicles sold. Organized and maintained the files for all titles of all city vehicles. Answered a multi line phone system. used Microsoft office , word , excel and outlook daily. Used copier and fax machine daily.
Laborer/ Accounting Assistant I, Jefferson County Department Of Revenue, October 2004-October 2014City , STATE
  • Laborer/ accounting Assistant I
  • Jefferson County
  • October 2004 - October 2014 | 10 years | Jefferson county Department of revenue 716 Richard Arrington JR Blvd N
  • Jeff Co Department of Revenue- I answered a multi line phone system. I waited on customer at the front counter and also assisted them over the phone. I maintained a cash box and balanced it daily. I created batches and made a deposit to send to the bank. I determine what type of State and County business license taxpayers would need based on the activity the business was doing. and processed and issued the business license in Taxmantra. I also calculated the amount of the license and processed the payment. I processed payments at the front count and through the mail. When they were delinquent buying their license I calculated the amount with the penalty and interest. I also process tax payments through the mail for Sales, Use and Occupational taxes. I also helped calculate the amount of those they needed to pay. I opened and sorted mail. And processed mail that pertained to business license and taxes. And if there were any that had issues processing I would research those and contact the taxpayer so that we could process them. I mailed out forms for all the taxes we collected which include: Sales Tax, Education Sales Tax, Sellers Use, Education Sellers Use, Consumers Use, Education Consumers Use, Lodging, Alcoholic Beverage , Sales Tax on Alcoholic beverage (SA) and motor fuel. I would research and find addresses for the ones that came back. I also mailed out business license that were issued through the mail. I also processed and issued tobacco stamps. I answered the phone in the administrative office for the director and deputy directors as needed. I maintained and file the business license application. I was the main contact for the payroll companies when we collected the occupational tax and was process the payments they sent in and well and contact them with questions regarding ones with issues. I researched the tax payments that were rejected through one spot. I used Microsoft word, outlook and excel. and a copier and a fax machine. I picked up reports from the IT department. And made runs to the post office to pick up mail when needed.
Education and Training
High School DiplomaHewitt-Trussville High School, , CityStateMay 2002
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Resume Overview

School Attended

  • Hewitt-Trussville High School

Job Titles Held:

  • Accounting Assistant II
  • Laborer/ Accounting Assistant I

Degrees

  • High School Diploma

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