Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills. Highly organized and meticulous Administrative Assistant with experience in corporate office settings. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability.
  • Word processing
  • Advanced Excel spreadsheet functions
  • Professional and mature Independent worker
  • Spanish-speaking
  • Extremely organized
  • Strong written and verbal communication skills
  • Active listening skills
  • Fluent in Spanish and English
  • Cash handling and management
  • Positive and friendly
  • Honest employee
  • Superior attention to detail
  • Advanced bookkeeping skills
  • Professional phone etiquette
  • Excellent communication skills
  • Excellent planner and coordinator
  • Invoice and payment transactions
  • Trusted key holder
  • Creative problem solver
  • Quick learner
  • Self-motivated
  • Highly competitive
06/2011 to 10/2014
Accounting Assistant/Front Desk 4T Labels Inc. City, STATE,
  • Analyzed monthly balance sheet accounts for corporate reporting.
  • Generated financial statements and facilitated account closing procedures each month.
  • Compiled financial reports pertaining to cash receipts, expenditures and profit and loss.
  • Reconstructed accounting records from clients' checks and cash receipts.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
  • Directed guests and routed deliveries and courier services.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Maintained a clean reception area, including lounge and associated areas.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Entered financial data into the company accounting database to be verified and reconciled.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Managed and responded to all correspondence and inquiries from customers and vendors.
  • Established a QuickBooks accounting system to reflect accurate financial records.
  • Entered financial information and payments to guarantee that employees and vendors were paid accurately and on time.
  • Greeted customers entering the store to ascertain what each customer wanted or needed.
  • Described product to customers and accurately explained details and care of merchandise.
  • Earned management trust by serving as key holder, responsibly opening and closing store.
  • Politely assisted customers in person and via telephone.
  • Provided an elevated customer experience to generate a loyal clientele.
  • Handled daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and shipping problems.
  • Scheduled weekly inventory pickups and deliveries with vendors.
  • Bagged, boxed or gift-wrapped sold merchandise per customer's request.
  • Directed calls to appropriate individuals and departments.
  • Routinely answered customer questions regarding merchandise and pricing.
  • Entered numerical data into databases in a timely and accurate manner.
  • Scanned documentation and entered into the database.
  • Obtained scanned records and uploaded them into the database.
  • Produced monthly reports using advanced Excel spreadsheet functions.
  • Organized forms, made photocopies, filed records and prepared correspondence and reports.
  • Added new material to file records and created new records.
  • Verified each delivery against shipping instructions before delivering to customers.
  • Completed on-time deliveries by choosing the best and most efficient routes.
  • Loaded truck and properly secured items to prevent damage during transportation.
  • Submitted receipts and money received from deliveries at the end of each shift.
  • Verified that vehicle inspection stickers and registrations were current.
  • Communicated customer complaints, requests and feedback to company management.
  • Completed all documentation neatly and accurately.
  • Maintained daily bookkeeping report.
  • Answered customer telephone calls promptly and in an appropriate manner.
  • Processed cash and credit payments rapidly and accurately.
Expected in
Associate of Arts: Graphic Design
Southwestern College - Chula Vista, California


Transfer to San Diego State University to earn a Bachelors of Art in Graphic Design

Fluent in Spanish and English


Attention to detail



Cash receipts

Cash handling

Excellent communication


Creative problem solver



Financial reports

Financial statements

Invoice processing







Quick learner

QuickBooks accounting

Record keeping



Fluent in Spanish

Phone etiquette

Verbal communication skills

Writing skills

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Resume Overview

School Attended

  • Southwestern College

Job Titles Held:

  • Accounting Assistant/Front Desk


  • Associate of Arts

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