Account Receivables Specialist resume example

❀ Track incoming cash flow

❀ Report late transactions

❀ Prepare Estimates, RFI's, Submittals, Transmittals, Take Meeting Minutes & Correspondence Logs

❀ Obtain proper permits

❀ Subcontractor - Verification of Insurance, Lien Waivers, Closeouts

❀ Sales & Client Setup; Insurance, Purchase Orders, Obtain Insurance Certificates

❀ Process lien waivers for invoices and liaise with subcontractors for execution

❀ Check distribution to subcontractors/vendors

❀ Enter and process subcontractor pay applications (AIA Contract Documents G702/G703)

❀ Processed accounts payable and receivable, prepared accounting reports, investigated and resolved account discrepancies.

❀ Reduced reconciliation discrepancies by 35% through better QuickBooks use

❀ Serving as a critical liaison between project estimating, project management, and financial accounting team members to ensure timely and accurate billing documents are submitted to customers.

❀ Initiated remedial actions by decreasing financial inconsistencies, reducing expenditures and eliminating system imperfections through efficient streamlined suggestions

❀ Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software

❀ Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems

❀ Reviewed account data and activity to devise financial estimation reports and adjustments

❀ Gathered, evaluated and summarized account data in detailed financial reports

❀ Analyzed figures, postings and documents to maintain accounting program accuracy

❀ Managed and responded to all correspondence and inquiries from customers and vendors

❀ Implemented new accounting processes to decrease spending and work flow downtime

❀ Checked NYS Certified payroll documents for errors and accuracy while updating in Quickbooks and other accounting programs alike

❀ Supported management by processing invoices and documents with consistent on-time delivery

❀ Assessed data and information to verify entry, calculation and billing code accuracy

❀ Matched purchase orders with invoices and recorded necessary information

❀ Strengthened financial operations by conducting bank reconciliations and financial reporting

❀ Reviewed accounts on monthly basis to assess aging and pursue collection of funds

❀ Contacted clients with past due accounts to formulate payment plans and discuss restructuring options

❀ Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy

❀ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and managing, arranging, and coordinating executive calendars, travel, contacts, conference bridges, appointments, and luncheons/ events

❀ Facilitated development of office operations manual; trained new administrative personnel

❀ Various diversified accounting and administrative duties as directed