Administrative Secretary Resume Examples
Need help writing your resume? We’re here to help with our collection of Administrative Secretary resume examples you can easily edit for your job search.
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Administrative Secretary resume summary examples
The resume summary is one of the first sections a recruiter will look at during their initial seven-second scan of your resume.
You want to quickly capture a recruiter’s attention by showcasing your top skills and qualifications in a concise two-to-three-sentence paragraph.
If you’re an experienced job seeker, you should opt for the professional summary, which focuses on how you meet the employer’s requirements.
Candidates with little to no work experience should choose the objective statement, which allows them to share their career goals and the skills that will help achieve them.
Below, we’ll share examples of professional summaries and resume objectives for the Administrative Secretary role so you can better understand them.
Good example:
“ I am an experienced Administrative Secretary with a proven track record of success in providing efficient and organized support to executive staff. I possess excellent communication and interpersonal skills, as well as an aptitude for learning new software and systems quickly. My attention to detail and ability to work independently have enabled me to consistently exceed expectations and deliver outstanding results.”
Why this example passes:
- Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
- Shows career length, 11 years.
- Mentions employer-desired skills: student motivation and interactive lessons.
Bad example:
“ Highly motivated individual with a passion for organization and problem solving. Experienced in managing a variety of tasks with a focus on efficiency. Committed to providing excellent customer service and creating a positive work environment.”
Why this example fails:
- Doesn’t include any numbers that quantify administrative secretary’s performance
- Uses vague descriptions and skills.
- Doesn’t include years of teaching experience.
The fastest way to write your professional summary
The last thing you want is to miss out on a job because you didn’t apply in time. That’s why you should check out our Resume Builder.
It’s automated and offers pre-written content to help you write an excellent professional summary. You can complete your entire resume in 15 minutes!
- 1
Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.
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Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!
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All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!
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Administrative Secretary resume work experience examples
One of the most fundamental sections of your resume is the work experience. Including skills and accomplishments in your work experience section relevant to your Administrative Secretary role is critical to writing a resume. Compare these work experience examples to understand what information to include to make a job-winning resume.
Good example:
Johnson Consulting I Rolling Meadows, IL I 8/2018-current
- Assisted in the daily operations of a busy office as an Administrative Secretary
- Handled incoming and outgoing mail, answered phone calls, and greeted visitors
- Coordinated and scheduled meetings, travel arrangements, and events
- Compiled and organized reports, documents, and other materials for management.
Why this example passes:
- Numbers and statistics add detail and quantify the results this administrative secretary delivers: 4% improvement and a class size of 20-25.
- Good use of strong words and active language.
- References specialized value cahier provides with “individualized lesson plans.”
Bad example:
Malone Group I Redmond, WA I 4/2022-present
- Answered phones and greeted visitors
- Scheduled meetings and maintained calendars
- Typed letters and memos
- Filed documents and maintained records
Why this example fails:
- Lacks numbers or statistics.
- Describes general tasks, not teaching achievements or career highlights.
- Uses active verbs, but doesn’t focus on results.
Administrative Secretary resume skills examples
Here are 18 sample skills for administrative secretary:
- Schedule Management
- Administrative Support
- Meeting Coordination
- Supply Management
- Database Administration
- Report Preparation
- Building Maintenance
- Report Writing
- Business Correspondence Writing
- Correspondence Preparation
- Materials Management
- File Management
- Travel Planning
- Spreadsheet development
- Database entry
- Scheduling and calendar management
- Record preparation
- Billing and invoicing
You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.
Examples of additional resume sections
Your Administrative Secretary resume must include the following: contact information, resume summary, work experience, skills and education. These are the five main resume sections; however, you can customize your resume with additional sections.
Here are some examples of optional administrative secretary resume sections that you could add to provide greater detail:
- Languages
- References
- Additional skills
- Certifications
- Accomplishments
- Interests
- Professional skills
- Soft skills
Only include additional sections that feature valuable information for your desired Administrative Secretary job. If the information you want to add is irrelevant to the job, save that space for more relevant information.
Examples of resume formats
The way you organize your Administrative Secretary resume is called a resume format. There are three main resume formats: chronological, functional and combination. Here are examples of each:
The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a administrative secretary.
How to choose a resume format
0-3
Years of experience
Functional formats
- Focus on skills.
- Best for first-time administrative secretary who lack work experience.
- Good for people re-entering workforce.
- May omit dates in the work history section.
Organization:
- Skills listed above work experience.
3-10
Years of experience
Combination formats
- Balance skills and work history.
- Ideal for mid-career administrative secretary.
- Suitable for career changers and people seeking promotion.
Organization:
- Skills next to or above work experience.
10+
Years of experience
Chronological formats
- Put the most focus on work history.
- Best for administrative secretary with a long, steady career.
- Most popular format.
- Preferred by recruiters.
Organization:
- Work experience listed above skills.
Once you know the best format for you, it’s easy to pick a administrative secretary resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!
Don’t forget your administrative secretary cover letter
A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.
Administrative Secretary must prove their attention to detail to hiring managers. Your cover letter is a better place to show your enthusiasm and personality than your resume alone.
A cover letter gives you an entire page to explain a little about yourself and what motivates you to want to be a Administrative Secretary.
Writing a cover letter is much easier with our Cover Letter Generator! It features personalized phrases and text that you can select, add and edit in your cover letter.
You can find additional inspiration for your cover letter’s message with our cover letter examples and find a professional design in our cover letter templates library.
To understand how to write your document from scratch, check out our guide on How to Write a Cover Letter.
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